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Republican National Convention: 1984 Convention (3)
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Michael Deaver's Political Files
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Ronald Reagan Presidential Library
Digital Library Collections
This is a PDF of a folder from our textual collections.
Collection: Deaver, Michael: Files
Folder Title: Republican National Convention:
1984 Convention (3)
Box: 67
To see more digitized collections
visit: https://reaganlibrary.gov/archives/digital-library
To see all Ronald Reagan Presidential Library inventories visit:
https://reaganlibrary.gov/document-collection
Contact a reference archivist at: [email protected]
Citation Guidelines: https://reaganlibrary.gov/citing
National Archives Catalogue: https://catalog.archives.gov/
WITHDRAWAL SHEET
Ronald Reagan Library
Collection: Deaver, Michael: Files
Archivist: ggc/bcb
File Folder: Republican National Convention: 1984 Convention [3 of 4] Date: 12/4/98
OA11586 0A10871
DOCUMENT
SUBJECT/TITLE
DATE
RESTRICTION
NO. AND TYPE
TRANSFerred to
apend
1. report
Budget and Finance, 1p.
n.d.
P6 Personal
File
2. report
Security, 1p.
n.d.
F7 B7
3. memo
Mike McManus to Baker and Deaver re 1984
1/30/84
P5 Inansferedto Personal Aile
Convention, 5p.
CC/310/27/00
RESTRICTION CODES
Presidential Records Act [44 U.S.C. 2204(a)]
Freedom of Information Act [5 U.S.C. 552(b)]
P-1 National security classified information [(a)(1) of the PRA].
F-1 National security classified information [(b)(1) of the FOIA].
P-2 Relating to appointment to Federal office [(a)(2) of the PRA].
F-2 Release could disclose internal personnel rules and practices of an agency [(b)(2) of the
P-3 Release would violate a Federal statute [(a)(3) of the PRA].
FOIA].
P-4 Release would disclose trade secrets or confidential commercial or financial information
F-3 Release would violate a Federal statue [(b)(3) of the FOIA].
[(a)(4) of the PRA].
F-4 Release would disclose trade secrets or confidential commercial or financial information
P-5 Release would disclose confidential advice between the President and his advisors, or
[(b)(4) of the FOIA].
between such advisors [(a)(5) of the PRA].
F-6 Release would constitute a clearly unwarranted invasion of personal privacy [(b)(6) of the
P-6 Release would constitute a clearly unwarranted invasion of personal privacy [(a)(6) of
FOIA].
the PRA].
F-7 Release would disclose information compiled for law enforcement purposes [(b)(7) of
the FOIA].
C. Closed in accordance with restrictions contained in donor's deed of gift.
F-8 Release would disclose information concerning the regulation of financial institutions
[(b)(8) of the FOIA].
F-9 Release would disclose geological or geophysical information concerning wells [(b)(9) of
the FOIA].
1984 Republican National Convention
MAY 2, 1984
MEMORANDUM FOR: MICHAEL A. MCMANUS, JR.
FROM:
RONALD H. WALKER
h
SUBJECT:
CONVENTION UPDATE
The attached is in response to your request of April 17
for an update on Convention planning.
As you know, my leave of absence from my partnership at
Korn-Ferry was effective May 1 and I am now full-time at the
Convention office. Tentatively, I plan to move with my
immediate staff to Dallas at the end of this month.
As you can tell from the attached briefing book, our
plans and work dealing with the physical and financial arrange-
ments are either on or ahead of schedule. Planning for thematic
and program considerations as well as associated issues, while
not necessarily behind schedule, require thought and attention.
I look forward to having you more available now that China is
behind you.
As you know, a three hour meeting was held with Bill
Timmons and his staff in which they surveyed the Anatole, and
office and suite space. As in the past, Timmons has the hotel
in good shape and I'm sure he will be briefing the White House
with the overall plan for the hotel.
Ed Rollins and Jim Lake invited Mark Goode and me to a
meeting with the Tuesday Group to provide a briefing of our
various responsibilities and our overall plan to date of
Convention planning.
The Tuesday Group has not seen the Podium Model as of
yet. An attempt was made to schedule a meeting for that
purpose, but because of scheduling conflicts it was never held.
You may want to call this meeting now that you are back from
China.
We conducted a meeting this past Monday regarding the
overall plan for the Convention Hall covering construction,
architectural designs, office space, official proceedings, etc.
In addition to the Convention staff, Bill Timmons, as well as
the builders and their architect participated. This meeting was
very productive.
I hope that this update assists you. Please let me know
if you have any questions.
Dallas, Texas-August 20-23, 1984
RNC Convention Office, 310 First Street, S.E., Washington, D.C. 20003 (202) 863-8581
Dallas Convention Center Office, 650 South Griffin, Dallas, TX (214) 220-1984
SUMMARY OF CONVENTION ACTIVITIES
AS REQUESTED BY THE WHITE HOUSE
MAY 2, 1984
TABLE OF CONTENTS
BUDGET
Budget and Finance
COMMUNICATIONS
Electronic Mail
Telephones/Walkie-Talkies
CONVENTION HALL
Baskets
Convention Floor
Lighting
Make-up/Teleprompter
Podium
Podium Design Photos
Sound
LOGISTICS
Delegate Information Update
Housing
Security
Tickets/Badges
Transportation
MULTI-MEDIA
Multi-Media Show
RNC Network
RNC Network Background Memorandum
OFFICIAL DESIGNATIONS
Official Convention Designations
OFFICIAL PROCEEDINGS
Official Proceedings
Staff Listing
Organization Chart
PLATFORM
Temporary Committee on Resolutions (Platform)
THEME
Convention Logo
Convention Slogan/Theme
TIMETABLE
Critical Path
Critical Path Schedule
Tentative Timetable
BUDGET AND FINANCE
A total of $6,060,000 has been allocated by the Federal
Election Commission (F.E.C.) to support the Convention. The funds
have been drawn by the Arrangements Committee and presently reside
in:
Bank of Virginia
2,000,000.00
(Richmond, Va.)
Republic Bank of Dallas
1,500,000.00
(Dallas, Tx.)
Bank of Virginia
623,000.00
(McLean, Va.)
Pan American Bank
500,000.00
(Dallas, Tx.)
Palmer Bank
231,000.00
(Washington, D. C.)
Through investments, $308,000 in interest has accrued, of
which $77,000 was paid in income taxes on March 15, 1984. All
interest must eventually be returned to the F.E.C.
Budget reviews have been held for all cost centers. There
are several areas of concern, including security which will be
far more extensive and expensive than previous conventions.
The Budget by major cost centers is as follows:
Arrangements Committee
& Subcommittees
$ 890,000
Convention Committees
415,000
RNC/Committee Support
210,000
Convention Management
1,220,000
Convention Hall
1,800,000
Convention Operations
1,525,000
Total Convention Allocation
$ 6,060,000
We expect to have a firm budget ready for approval by the Executive
Committee of the Arrangements Committee on May 18.
ELECTRONIC MAIL
A report is being written by Compucorp regarding the
electronic mail project as a result of concerns by both parties
(Compucorp and the Convention) as to exactly how this system can
successfully work. This report will cover the functional
description, the technical development plan, the test plan and the
implementation plan. This report is expected Friday, May 4. A
separate report, expected the week of May 7, will cover Compucorp's
budget and manpower (both to be provided by Compucorp) requirements
for this proejct.
A private consultant, Bob Lesko, has been contributing his
services to the Convention in an effort to resolve these concerns.
His services have been very beneficial.
TELEPHONES/WALKIE-TALKIES
The contract with AT&T Information Services was signed March
24, 1984. The System 85, ATTIS's most advanced telephone exchange,
will be on line May 21. The present phone system will be cut over to
the new equipment the same day. The planning team met on the 18th of
March in Dallas to start selecting equipment, outlining function and
to establish a time line for the Convention floor communications. By
the time office space assignments are complete on or about May 15,
work will be completed on the balance of the system.
At the same March 18 meeting, Motorola Model MX 300
walkie-talkies were tentatively selected for Convention use.
Selection of the Motorola MX 300 walkie-talkie was necessary because
of the dispersal of facilities in the Dallas area, the construction
of the Convention Center and the need to communicate. Since this
model is costly, we will plan to utilize as few as possible and sup-
plement with less costly models, such as the Motorola HT 90, in an
effort to meet total requirements. Planning of a functional
walkie-talkie network is underway. An order will be placed as soon
as possible which will encompass both Convention and Reagan-Bush
requirements.
BASKETS
Dallas architect, Martin Growald, has volunteered to design
hanging T.V. and still camera baskets. He anticipates having
structural engineering drawings complete and city approval by the end
of May.
An extensive meeting was held with the major networks
regarding the camera baskets. The networks fully understand that all
cameras located away from the podium area must be placed in "baskets"
suspended from the ceiling. Most seem quite happy with the
arrangement, since it now allows them greater freedom of placement.
Our architect has developed an overlay, showing all requested
positions, and is now working out costs. As soon as the final cost
figures are available, numbers of cameras and final locations will be
confirmed. The basic lighting plot was discussed. Final hardware
placement will be made when camera positions are locked in.
CONVENTION FLOOR
Seating specifications have been submitted to the City and
it has released its request for proposals. Seating bids are to be
returned May 2 and the contract signed May 5. Under the Site City
Agreement, costs of seat risers and aisle risers are the
responsibility of the City.
Dallas architect Martin Growald is designing kiosks for each
delegation to house the electronic mail equipment and floor phones.
Growald is also designing into the first several rows of
chair risers in the guest seating area VIP boxes which will
accomodate four to eight seats each. We plan to place boxes for the
First Family, the Vice President, the Cabinet, celebrities and Eagles
stage-left, between the network anchor booths and the center pillar.
Other VIP boxes will be designed into the stage-right guest seating
area.
Plans are proceeding to erect approximately 10 sky suites, 30
broadcast booths and 86 still and T.V. platforms at the rear of the
Hall.
LIGHTING
Due to the fact that the Dallas Convention Center is an
exhibit hall as opposed to an arena, there is no existing lighting of
sufficient quality or quantity. In order to remedy this
situation, under the Site City Agreement between the City of Dallas
and the Committee on Arrangements, the City is responsible for the
cost of floor lighting up to 125 foot candles and podium lighting up
to 175 foot candles. Lighting specifications have been delivered to
Frank Poe, Manager, Dallas Convention Center. Pre-bid qualification
meetings are tentatively scheduled for May 9 and bid openings will
follow. Appropriate Convention staff will participate in these
meetings.
The Convention is responsible for the costs of lighting above
the levels paid for by the City. Fiorentino has designed 175 foot
candles for the floor area and 250 foot candles for the podium area.
Thus the Convention must assume the cost of 50 foot candles on the
floor and 75 foot candle power on the podium. In past conventions,
the networks have absorbed these costs. They are refusing to pay
these charges in 1984 because of both technology advances and
problems in their relations with the Democratic National Convention
in San Francisco.
MAKE-UP/TELEPROMPTER
One make-up man has been retained. If the schedule dictates
a second, arrangements will be made. A speech coach has also been
hired to be on hand in the teleprompter rehearsal area whenever
speakers are scheduled to prepare there.
The teleprompter operator will be located directly under the
podium beneath the rostrum.
PODIUM
The podium plans, including office space beneath, are
scheduled to be completed May 15 and will be available for review by
the White House. Upon approval, request for bids will be issued and
a contract signed by May 30.
The podium design is complete. With the exception of a few
small elements, all plans have been sent to Martin Growald (who may
be designated, upon approval, the official architect of the
Convention) who is already at work on engineering and structural
plans. It is estimated that comprehensive plans, including all
structural and technical details, will be complete within the next
week. Construction pricing can begin as soon as those plans are
available.
Buck May and two photographers from Newsweek (Bruce Hoertel)
and U. S. News & World Report (Thomas O'Halloran), who regularly
cover the White House, inspected the podium model and provided
comments, particularly on color. All three were favorably impressed
with the design, and the consensus was that the earth tones are very
attractive and will appear "warm and comfortable" in still shots.
They agreed with our intention to start the side panels with the
lighter tan seen elsewhere in the model and move the graduations to
the darker tones over by one panel width each. They were also
pleased to learn about the "baskets" under discussion for stills.
As you know, the podium design chosen for the Convention was
produced by Imero Fiorentino Associates, Inc. Thirteen companies
were originally invited to submit podium design proposals and eight
of those submitted designs. These proposals were reviewed by the
appropriate parties and the design submitted by Fiorentino eventually
agreed upon as the best design. Necessary approval was then received
from the White House, the Committee on Arrangements and the Oversight
Board.
The Fiorentino firm refer to itself as consultants to the
performing arts. Some of its areas of strength are television and
theatrical design, lighting implementation and design and television
production. Fiorentino has done work in the past for the 1980 Reagan
Campaign, the 1981 Inaugural and was chosen to provide the lighting
for the Reagan-Carter debates. They have also been involved in
White House events for the present Administration.
SOUND
Under the Sity City Agreement, the City is responsible for
the entire cost of sound systems for the Convention. All sound
specifications have been delivered to Frank Poe. The meeting for
pre-bid qualifications will be held in Dallas on May 4 at 10:00 A.M.
The people at the Convention Center are very pleased with the
concepts that have been designed. Bid openings will take place on
Monday, May 11 at 2:00 P.M. Appropriate Convention Staff will
participate in these meetings.
Since the specifications call for a complete installation of
new equipment as the most cost-effective solution, there is a chance
that the city will include the cost in its capital budget rather than
fund the system from the Dallas Fund.
1984 Republican National Convention
1984 Republican National Convention
DELEGATE INFORMATION UPDATE
Delegate selection for the 1984 Republican National
Convention began in January. To date, a total of 815 delegates have
been chosen. By the end of the first week in May, 183 additional
delegates will have been selected bringing the total number to 998.
In states where delegates are elected at a caucus/convention,
certification forms are being forwarded to the State Chairman. The
state Chairman and the Secretary of the Convention are responsible
for returning the certification forms to the Secretary of the
Republican National Committee. In states where delegates are chosen
at a primary election, the Secretary of State (or the chief
administrator of the State Board of Elections, as provided by state
statute) is being asked to provide delegate lists under the seal of
that office. The Secretary of the Republican National Committee will
prepare the Temporary Roll from the delegate lists provided to her
from these sources.
The State Chairman is also being provided with a form for
Convention Committee Assignments. There are four official Convention
Committees: Credentials, Rules and Order of Business, Resolutions
and Permanent Organization. The delegates, immediately after they
are elected, select from the delegation a male delegate and a female
delegate to serve on each committee. No delegate may serve on more
than one committee and an alternate may not serve on any committee.
These committee assignment forms are also returned to the Secretary
of the Republican National Committee who in turn notifies each
committee chairman of the appointments.
A Delegate database and an Alternate database have been
created. As the names and mailing addresses of the delegates and
alternate delegates are received, a questionnaire will be sent to
each. The information on the questionnaire will be used to provide
statistical information about the make-up of the delegations to the
Convention and a profile of the representative male and female
delegate. The statistics and profiles can be updated as needed.
HOUSING
The overall housing plan is being implemented. Reservation
forms have been mailed to all state housing chairmen to organize
housing for the delegates, alternates, local media, etc. Processing
of the forms begins as soon as they are returned to the Housing
Office. Assignment of the National Media rooms is the next step and
this will be completed by June 1. Reservation forms must be returned
to the Housing Office by July 15 to ensure processing.
We are on schedule to begin processing the forms. There are
24,000 rooms reserved for the Convention throughout Dallas.
Significant progress is being made daily in preparing the processing
system.
Of the twelve subcommittees of the Committee on
Arrangements, Housing is really the only Sub-Committee that is doing
its own thing and has not been effectively involving me or my Staff.
While this appears to be in good shape, I am unable to assure you of
this fact.
RONALD W. REAGAN LIBRARY
THIS FORM MARKS THE FILE LOCATION OF ITEM NUMBER
2
LISTED ON THE
WITHDRAWAL SHEET AT THE FRONT OF THIS FOLDER.
TICKETS AND BADGES
Tickets
The printer for the tickets and accompanying credentials for
the main exhibit hall, the adjacent arena and the theater has been
selected and a letter of agreement signed. Significant security
considerations went into the final design with embossing and black
light elements being incorporated along with other security elements
into the tickets.
Several ticket designs are under consideration awaiting a
logo decision. It is our hope that designs can be chosen and
submitted to the White House and Reagan-Bush '84 Oversight Board for
review and then submitted to the Republican National Committee
Committee on Arrangements Executive Committee for final approval by
May 18.
The main convention hall will have slightly fewer seats than
were available in Joe Lewis Arena in 1980 or in Kemper Arena in 1976.
The final numbers are not available due to the design development
incorporating the front row of the guest seating into Special Boxes
(VVIP boxes for the First Family, Vice President, Cabinet,
Celebrities, Eagles.) Sky boxes will be very minimal in the
observation area. Seating in this area is not yet determined.
Adjacent halls will hold around 7,000-75,000in the arena and
1,770 in the theater. Staging designs will determine the number of
seats available in the arena. Consideration is being given to
providing tickets in the arena to state delegations and local
Dallas-area Republicans. A letter has gone out to all state
delegations (RNC members and state party executive directors) to
provide us with an estimate on the number of additional tickets they
would like to have in the adjacent arena. We should have those
figures by May 16.
Allocation of the tickets should be completed the end of May.
We presently have requests for blocks of tickets totalling over
18,000 for the main hall. This number includes the 1,000 tickets
requested by Bill Timmons for the White House/Administration/
Reagan-Bush '84. By resolution adopted by the Committee on
Arrangements, state delegations receive 6,149 guest seats in the main
hall, a figure arrived at state-by-state using a political
performance formula. The Republican Host Committee in Dallas
anticipates they could fill the adjacent arena even with no state
delegation guests receiving tickets to that area. Consideration is
being given providing the theater seating for RNC Finance. No final
decisions have been made on ticket allocation awaiting response from
the states on their needs for tickets in the adjacent hall.
Badges
We anticipate ordering around 12,000 badges for
the 1984 Republican National Convention. The company
supplying the badges has been selected -- Bastian Bros.
Several designs have been prepared awaiting a logo decision
to be incorporated into the design.
Fifteen categories of badges have been
established. They are:
REPUBLICAN NATIONAL COMMITTEE - current members,
finance committee, former officers, staff
HONORED GUESTS - Governors, Senators, Members of
Congress, Cabinet, Officials of the Host City and
State
HOST COMMITTEES - Dallas Welcoming Committee,
Republican Host Committee, Dallas Convention Fund and City
CANDIDATES - candidates for Senate, House of
Representatives, Governor
NATIONAL CONVENTION - officers, senior state vice
chairman, state finance chairman, state delegation
aides, superintendents and officers of news media groups,
staffs of senatorial and congressional committees, staff
of the Arrangements Committee
DELEGATES, ALTERNATES
PAGES - executives and VIP's
RADIO AND TV - executives and VIP's
PHOTOGRAPHER - executives and VIP's
FOREIGN VISITORS - 250-300 foreign visitors
REAGAN/BUSH '84 - state chairman, finance committee,
staff
ADMINISTRATION - cabinet officers, White House
senior staff
Badge orders should be placed by June 1. Lists are being
developed at this time and will be supplied to the
manufacturers beginning around the middle of May. Names
will be supplied between the end of May and the first
of August.
TRANSPORTATION
Transportation is at the point where we are moving from
concept to implementation. This transition is an involved process
because of the coordination of all the various groups that have their
own plan they want to utilize, i.e. Host Committee, Host Transporta-
tion Committee, Welcoming Transportation Committee, etc. We are
presently making contact with all these factions drawing from them
their ideas and plans. We have made significant progress in the areas
of bus movement and preliminary routes, VIP handling, parking consid-
eration, and the motor pool. Most of the local committees have given
good thought to their programs and it is a question of fitting them
into the overall transportation plan. We are on schedule with our
planning and the next step is writing the complete transportation
program.
MULTI-MEDIA SHOW
A plan for a multi-media show has not been produced.
This plan cannot be produced until a program has been decided
upon which is still in a discussion stage.
It is not known at this time whether White House
photographs or slides will be utilized for the multi-media show.
It is the prelliminary opinion of the Assistant Convention
Manager, Media Planning, that if White House photos or slides
are used for this purpose, the number will be minimal (according
to the White House Photo Office, three weeks lead time is needed
for photo orders and two months lead time is needed for slides). .
REPUBLICAN NATIONAL COMMITTEE NETWORK
By way of an update to the attached memorandum regarding the
RNC Network, we intend to make a public announcement within the next
ten days, provided proper approval has been given. Three of the
companies which were helpful during off-the-record inquiries have
been told of the decision to move ahead. However, they have been
asked to use the information only for internal planning purposes
until the official announcement. All three were quite pleased about
the decision and definitely plan to avail themselves of the service.
They are INN, which has 140 subscribers to their news service and a
feature service which is provided to 12 major groups (one of which is
MacNeil-Lehr, seen on more than 200 PBS stations) ; SIN, a network of
more than 250 Spanish speaking stations across the country; and
C-Span, which feeds about 15,000 cable systems. INN and SIN will
tape the entire feed and use pieces in their wrap-ups. INN will also
provide tapes of all speeches to local stations which subscribe to
their service in the constituency of each speaker. C-Span will
broadcast live gavel-to-gavel coverage. Warner Amex has indicated
that C-Span's feed will be carried on all of their systems.
1984 Republican National Convention
Ronald H. Walker
convention Manager
COMMITTEE ON
April 20, 1984
ARRANGEMENTS
Ernest Angelo, Jr., TX
MEMORANDUM
Chairman
TO:
Trudy McDonald, CA
Frank Fahrenkopf
Vice Chairman
Ron Walker
George Clark, NY
FROM:
Mark Goode
Treasurer
M.D.
Mary Stivers, GA
Secretary
The decision to recommend creation of an RNC Network during
the convention was primarily based on the value of the opera-
Roger Allan Moore
tion iteself. However, it was linked to what we felt was the
General Counsel
necessity of operating our own cameras in the convention
area.
SUBCOMMITTEE
CHAIRMEN:
During our discussions with the networks with regard to making
Noël Gross, NJ
their pool feed available to us, we finally succeeded in
Decorations
arranging to have it delivered free of charge for use on our
Jack Courtemanche, CA
large screen. However, our requests for access to individual
Entertainment
cameras and communications with a designated technical person
were refused. That meant that if they should carry a shot
Chiles, TX
which did not reflect positively on convention activities or
kost Committee
one which was not focused on the main center of attention at a
Nancy Apgar, OK
given moment, we would have nothing live to show. Further,
Housing
the camera positions requested by the pool do not provide full
coverage. They are not positioned to cover roll call voting,
Dennis Olsen, ID
floor demonstrations or remarks by speakers from their delega-
News Media
tions. Those have been left to the individual networks to
Jennifer Dunn, WA
cover, if they SO choose. In order to protect ourselves, we
Program Planning
felt the necessity of installing our own cameras. Working
from the control units we had already planned, the cost of
Bill Harris, AL
doing this will be relatively small, and the recommendation
Security
was approved.
Don Adams, IL
Special Events
(Since our last meeting, the need to operate our own cameras
within the meeting area has increased even further. The pool
Robert Voy, OR
producer phoned this week to say that the networks had recon-
Tickets & Badges
sidered their previous agreement. Their feed will only be
Peter Secchia, MI
available for use on monitors in the offices of convention
Transportation
officials. They have now decided that it may not be used on
our large screen).
Ginny Martinez, LA
VIP's
As you are aware, discussions concerning the RNC Network began
Sheila Roberge, NH
last summer, based exclusively around providing service to
Youth Activities
cable systems. The concept has now broadened to a point where
cable will be only a small part of it. Through our private
discussions with over-the-air broadcasters, we have learned
Dallas, Texas-August 20-23, 1984
RNC Convention Office, 310 First Street, S.E., Washington, D.C. 20003
Peggy M. Venable, Executive Director (202) 863-8630
Memorandum
Page Two
that there is great interest in our proposal. The network pool has quoted
such excessive rates to potential subscribers that almost all of them have
complained openly to anyone who will listen. They would like to have access
to a "pool" feed, but feel they cannot afford it. We can provide that
service, benefiting the Republican Party and its candidates, as well as
those broadcasters.
To avoid going public with our proposal, we have limited the number of
discussions we have held to a small sampling of broadcasters. All are
people with whom we have personal relationships, and all conversations have
been off-the-record. The reaction has been unanimously favorable.
Westinghouse, INN and SIN have indicated that they would be pleased to
accept the feed. We are certain that when others are approached, the
reaction will be the same. Companies such as Metromedia, RKO, Gannett,
etc. will be among those approached. In the cable area, C-Span and
Warner-Amex have indicated interest.
We plan to have six cameras in the convention arena, placed to cover all
podium activity, roll call votes, delegates recognized to speak from their
assigned seating areas, floor demonstrations and opening ceremonies. The
operation will also be equipped to provide a direct feed to broadcasters of
all films and/or video tapes shown on the large screen.
Advantages of the system are:
1. When live convention activity is displayed on the main large screen
and auxiliary screens around the hall, there will be a choice of
shots which best cover primary activity.
2. Cameras and support material (tapes, films, slides and stills) can
be mixed on the direct broadcast feed as well as on the large
screens.
3. A complete video tape record of the convention will be made. All
tapes will be the property of the Republican National Committee.
Beyond historical reference, there is great immediate campaign
value. In past years, campaign committees have been forced to deal
with the television networks to obtain such material, including the
President's (or presidential candidate's) acceptance speech. That
process has been complicated, time consuming and costly. Material
from any speech made during the convention will be immediately
available with no negotiations for usage and at no cost.
4. Arrangements may be made for various candidates to be video-taped
either from the podium or other locations in the arena when the
convention is not in session. Tapes can be handed over immediately
for campaign use. The only cost involved will be additional hours
for crews, which will be minimal. Equipment is rented for the
entire duration of the convention, so there will be no hardware
charge.
Memorandum
Page Three
5. Most important, there will be a great deal of added exposure for
the convention. Broadcast news services, independent stations,
ethnic networks, station groups and cable services which would
previously have been shut out due to high costs will now have
complete convention coverage available to them. Some will carry
gavel to gavel live coverage, but most will tape all proceedings
and extract major speeches and speeches of interest to individual
local audiences (local Republican Senators, Congressmen, Governors,
Mayors, etc.).
6. Good relationships will be built with local and regional
broadcasters whose good will may be important during the campaign.
Disadvantages:
The major television networks may be annoyed by what they could
perceive subscribers. as a loss of potential revenue through added pool
CC: Mike McManus (3 copies for White House distribution)
Ed Rollins
Bill Timmons
OFFICIAL CONVENTION DESIGNATIONS
The following organizations have been designated as official
sponsors of the 1984 Republican National Convention:
American Airlines
Official Carrier
Compucorp
Official Word/Data Processor
"D" Magazine
Official Convention Guide
Blythe-Nelson
Official Information Systems Consultant
Executive Presentation Systems/Dallas
Official Graphics
AT&T Communications
Official Long Distance
Official Message Center
AT&T Information System
Official Telephone System
Southwestern Mobile Systems
Official Cellular Telephone
Other requirements for the Convention in which an official
designation would be effective are being assessed.
Official designations are approved by the Chairman,
Committee on Arrangements and the Convention Manager.
PROGRAM
DIRECTOR
AA
GOODE
KOROLOGOS
TUCK
BAND
FNL. CR.
TV/POOL
HARMON
1984 REPUBLICAN NATIONAL CONVENTIO
OFFICIAL PROCEEDINGS
SITE/SND
PODIUM
SPEAKERS
FLOOR/ADM.
RESEARCH
DUBERSTEIN
RISQUE
HILDENBRAND
K.TIMMONS
OFFL. RPT.
PARL.
ASST.
FLOOR
VIP LOC.
ADM.
PITTS
KABEL
OGLESBY
GREENE
TUCK
PARL.
T/PROMPT
WORD PRO.
FLOOR
WINEBRENN
MCENTEE
GRANT
O'DONNELL
FLOOR
VIP LOC.
WINDON
TURNER
FLOOR
GREETER
HOLD
OHLMANN
R/MAKEUP
LAXALT
EBERLE
BURTON
GREETER
HOLD 2
BALDWIN
BATES
RADIO
G. SECY.
DRIVER A
BURKE
SIDLEY
GREETER
WALKER
PHONE
SECY.
DRIVER B
THOMAS
DUBRIEL
CLERK
SECY.
DRIVER C
B. TIMMONS
L.BENNETT
CLERK
SECY.
DRIVER D
M. SOTHIRO
VICK
SECY.
EVERED
OFFICIAL PROCEEDINGS
This area will be working directly with the Temporary and
Permanent Chairmen of the Convention to assure a timely, organized
Convention program.
The process of scripting the official business of the
Convention has begun. Progress is being made in arranging the proper
physical facilities and technical requirements to perform this
function during the Convention.
OFFICIAL PROCEEDINGS STAFF
Tom C. Korologos
Pam Turner
John Tuck
Michele Laxalt
Bill Hildenbrand
Elizabeth Baldwin
Ken Duberstein
Hal Eberle
Nancy Risque
Mike Bates
Kim Timmons
Larry Burton
Bernie Windon
Sheila Burke
Pat O'Donnell
Jane Evered
Mike Uhlmann
Lisa Walker
Dennis Thomas
ASSISTANT PARLIAMENTARIANS
Toni Sidley
Bill Pitts
Vivian Dubriel
Tom Winebrener
Linda Bennett
Chris Vick
M. B. Oglesby
Bob Kabel
Howard Greene
Joan McEntee
Lynn Grant
TEMPORARY COMMITTEE ON RESOLUTIONS (PLATFORM)
Congressman Trent Lott is Chairman of the Temporary Committee
on Resolutions, and Governor George Deukmejian, Senator Paula Hawkins
and the State Treasurer of Nebraska, Kay Orr, serve as Co-Chairmen.
The Resolutions Committee will be made up of seven
subcommittees, each to be headed by subcommittee Chairmen and
Co-Chairmen, whose selection is nearly complete. Trent Lott plans to
hold the first meeting of the Executive Committee, including all
Subcommittee Chairmen and Co-Chairmen named thus far, on May 7, 1984,
in Washington, D. C.
Platform drafting is underway. The Executive Committee will
review the draft material at the May 7 meeting.
The Platform Office at the Republican National Committee
Headquarters continues to receive written statements and testimony
from concerned citizens, national organizations and elected
officials, and is preparing to receive word from various Republican
Members of Congress and other officials who are holding town hall
meetings in their districts. There have been a number of inquiries
regarding the town hall meetings from Republican State Chairmen and
other officials, and they have indicated interest in holding them.
On the other hand, there has been some grumbling from some
Republicans and various national organizations that the town hall
meetings do not provide the kind of forum they want to air their
views before the Platform Committee.
To date, the Republican National Committee has received
notice that six elected delegates have been selected by their
delegations to serve on the Resolutions Committee. This process will
continue as States elect their delegates.
Preparations for the delegates' platform week, the week prior
to the Convention, are underway. A printing firm will be selected
within two weeks. Hotel accomodations and space requirements for the
delegates serving on the Resolutions Committee are also in process.
CONVENTION LOGO
Logo designs have been received by various sources. These
designs have been reviewed by a printing professional to assess the
applicability to various items on which the logo would be used.
After refinement of chosen designs, these designs will be
presented for final selection.
CONVENTION SLOGAN/THEME
To this point the Convention has taken no active initiative
toward a working slogan for the 1984 Republican National Convention.
The intention has been to wait until a formal theme for the Campaign
has been decided upon. If it is not necessary, nor desired, to
parallel the Convention slogan with the Campaign slogan, we will
actively proceed with suggested themes for review by the appropriate
parties.
In the meantime, following are various slogan suggestions:
Leadership You Can Trust
Keep America Working
America - Proud Again
Keep America Rolling
Keep America Working
Leadership That Works
Responsible Leadership for America
Leading The Way
A Vision For All America
A Dependable Future For America
A Vision For Tomorrow
A Commitment To America
Keeping The Commitment To America
Prouder To Be Americans
Better Today - Better Yet Tomorrow
Together - A Greater America
Honoring The Promise Of America
Honoring America's Promise
Trust In A Working America
Trust
Experience
Leadership
Getting Things Done
Leadership That Works
American Dream Alive And Well
CRITICAL PATH
The enclosed printed bar chart schedule is one of the
information products available and will be produced on a regular
basis. It lists all of the activities that have been identified,
the period during which each activity can be accomplished and
the completion status of each activity. The time available to
accomplish each activity is represented by a bar. The bar created
using "+" indicates those activities that have been completed. The
bar created with "=" indicates those activities which are not yet
complete. The beginning and the end of the bar represents the
inclusive dates during which work can and should be accomplished.
1984 REPUBLICAN NATIONAL CONVENTION
SCHEDULE
PE
DESCRIPTION
FUNCTION PCT
EACH SPACE REPRESENTS 3 DAYS
1
3
3
2
1
2
1
1
3
3
2
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
I
I
I
I
I
I
I
I
I
I
0001 SUBMIT INITIAL STAFF ORG. PLAN
CONVNGT 100
++
0245 AWARD WP/DP CONTRACT
CONVMCT 100
+++++++
0212 HIRE DEPUTY COMV MANAGERS(2)
CONVMGT 100
+++++
0217 HIRE DIRECTOR-MGT INFO SYSTEMS
CONVMGT 100
44.4
0002 HIRE COUNSEL
CONVMCT 100
+.44
0003 HIRE SECRETARY FOR COUNSEL
CONVMGT 100
+++
0809 SITE AGREEMENT
CONVMGT 100
++++++++++
0068 SIGN HOUSING CONTRACTS (HOTELS)
CONVMGT 100
++
0216 HIRE DIRECTOR-ACCTG/PAYROLL
CONVMGT 100
. +++++++++
#105 REQUIREMENTS - ACCOMODATIONS NGT SYSTEM
HOUSING 100
++
0210 HIRE EXECUTIVE ASSISTANT
CONVMGT 100
+++++++++
0150 CAPABILITIES -DALLAS VIS BUR IP
MIS
100
0004 HIRE ASS'T CONV MGR-FACILITIES
CONVNGT 100
++++++++
0006 HIRE ASS'T CONV MGR-MGT/BUDGET
CONVMGT 100
0218 HIRE ASS'T CONV MGR-SP EVENTS/ACTIVITIES
CONVMGT 100
0220 HIRE ASS'T CONV MGR-COMV SERVICES
CONVMGT 100
0222 HIRE ASS'T CONV MGR-COMMUN/PRESS REL
CONVMGT 100
0224 HIRE ASS'T CONV MGR-MEDIA PROGRAMMING
CONVMGT 100
1200 ARRANGE. COMM-MTG EXEC COMM
COMMARR 100
1100 RNC MEETING-WASHINGTON D.C.
RNC
100
+
1201 ARRANGE COMMITTEE-MEETING.
COMMARR 100
1300 MTG-COMMITTEE ON CONTESTS
COMMCONT 100
1600 APPROVE CONV DRAFT BUDGET
BUDGET 100
+
0047 SPECS - FACILITIES CONTRACT
CONVMGT 100
+++++,++++
0055 RFB - PRIME CONTRACTOR
CONVMGT 100
..++++++
0062 AWARD PRIME CONTRACT
CONVMGT
=====
0316 DEVEL SECTION/ROW/SEAT PLAN
CONVHALL 100
++++++
0161 ACCESS RMS 5303-S306
CONVMGT 100
+++
0701 AGREEMENT ON THEME
CONVSERV
=========
=========
=========
0317 REVIEW SECTION/ROW/SEAT PLAN
CONVHALL 100
++++++
0160 OPEN DALLAS OFFICE
CONVMGT 100
+++
#325 SPACE/EQUIP ROMNTS-DALLAS OFFICE
CONVHALL 100
+++++
0315 APPROVE SEATING PLAN
CONVHALL 100
+++++
0501 PODIUM DESIGN PROPOSAL REVIEW
PROGRAM 100
++
0613 PRE-MASTER EVENTS CALENDAR
PROGRAM 100
1701 FLOOR NETWORK REQUIREMENTS
FLOORNET 100
0628 RFB-PRINTING TICKETS AND PLATFORM
CONVSERV 100
0308 ALLOCATION OF SKY SUITES
CONVHALL
1601 DEVELN PRELIM BUDGET BY COST CTR
BUDGET 100
+++++
0307 DISTRIBUTION OF SKY SUITES
CONVHALL
b502 PODIUM DSGN PRESENT-RW/BT ADVIS. GRP
PROGRAM 100
1700 DEVELOP FLOOR NET PROJECT PLAN
FLOORNET 100
0624 CONVEN STAFF-STAGING PLAN
CONVSERV 100
0618 EVENT CALENDAR STRATEGY SESSION
PROGRAM 100
0228 HIRE DIRECTON-VIP'S/ENTERTAINMENT
CONVMGT
======
0503 PODIUM DSCN-REVIEW BY OVERSITE BRD
PROGRAM 100
444.4444
0311 COORDINATION MTG-SOUND/LIGHT
CONVHALL 100
0312 MEETING WITH NETWORKS
CONVHALL 100
1984 REPUBLICAN NATIONAL CONVENTION
SCHEDULE
PE
DESCRIPTION
FUNCTION PCT
EACH SPACE REPRESENTS 3 DAYS
1
3
3
2
1
2
1
1
3
3
2
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
I
I
I
I
I
I
I
I
I
I
I
I
0025 HIRE DIRECTOR - COMMUNICATIONS
CONVMGT 100
++++++,++++
0027 HIRE DIRECTOR - TRANSPORTATION
CONVMGT 100
++++++.++++
0028 HIRE DIRECTOR - SECURITY
CONVMGT 100
++++++.++++
0029 HIRE DIRECTOR-PRESS OPERATIONS
CONVMGT 100
++++++.++++
0226 HIRE DIRECTOR-HOUSING
CONVMGT 100
++++++.++++
0230 HIRE DIRECTOR-ADVANCE TEAM LIAISON
CONVMGT
0232 HIRE DIRECTOR-MAT'L CTL/PURCHASING
CONVMGT 100
++++++.++++
0234 HIRE DIRECTOR-CONSTRUCTION
CONVMGT 100
444444.4444
0236 HIRE DIRECTOR-COMMUNITY LIAISON
CONVMGT 100
0238 HIRE DIRECTOR-YOUTH PROGRAMS
CONVMGT 100
++++++.++++
0240 HIRE DIRECTOR-CREATIVE SERVICES
CONVMGT 100
++++++.++++
0242 HIRE DIRECTOR-TECHNICAL SUPPORT
CONVMGT 100
444444.4444
0244 HIRE DIRECTOR-NETWRK LIAISON/PRGM PLNG
CONVMGT 100
++++++.++++
0313 CONV EXECUTIVE MTG-DALLAS
CONVHALL 100
4444.4444
0523 PROCURE-FLOUROSCOPE-DALLAS OFFICE
PROGRAM
====,====
0514 DECISION ON NUMBER OF SESSIONS
PROGRAM
1712 REVIEW PROJECT PLAN
FLOORNET 100
0151 SPECS - ACCOMODATION MGT SYSTEM
MIS
100
0504 PODIUM DSGN REVIEW-WHITE HOUSE
PROGRAM 100
+++.+++++
0505 PODIUM DSGN-WHITE HOUSE APPROVAL
PROGRAM 100
+++,++++++
0301 FACIL AND TICKETS-FOREIGN GUESTS
CONVHALL
0508 PODIUM-INITIAL COLOR DECISION
PROGRAM 100
1713 APPROVE PROJECT PLAN
FLOORNET 100
0130 SELECT COMPUTER H/W S/W
MIS
100
0506 PODIUM-ARCHITECT. PHASE BEGINS
PROGRAM 100
0196 SPECS - DELEGATE INFORMATION SYSTEM
CONVSERV 100
0632 PREPARE SPECS-OFFICIAL REPORTING
CONVSERV
0407 DESIGN CENTER CAMERA STAND
MEDIA
50
0409 DESIGN SIDE CAMERA STAND
MEDIA
50
0602 DEVEL. TRANSPORTATION PLAN-BUSES
CONVSERV 100
1710 DEVELOP EMAIL II
FLOORNET
0310 DESIGN TV CAMERA SUSPENSION SYS
CONVHALL 100
0330 FINAL SOUND/LIGHTING PLAN
CONVHALL 100
0631 RFB-OFFICIAL REPORTING
CONVSERV
0408 APPRV CENTER CAMERA STAND DESIGN
MEDIA
0410 APPRV SIDE CAMERA STAND DESIGN
MEDIA
0860 RFB - TICKETS & BADGES
TCKTBDGS 100
0601 DEVEL-PEDEST. FLOW/CTL PLAN
CONVSERV
0197 SPEC REVIEW DELEGATE INFORMATION SYSTEM
CONVSERV 100
0198 ALLOCATE COMPUTER HARDWARE
CONVSERV 100
0703 FILE QRTLY FEC REPORT-RCPTS/DISB
CONVSERV 100
1702 IDENTIFY TRAINING CORPS
FLOORNET
0048 SPECS COMMUNICATIONS CONTRACT
CONVMGT 100
1721 CONFIGURE FILE PROCESSORS
FLOORNET
0314 LIGHTING/SOUND COST ESTIMATE
CONVHALL 100
1602 BDGT REVIEW-CONVENTION OPERATIONS
BUDGET 180
1603 BDGT REVIEW-CONVENTION HALL
BUDGET
1604 BDGT REVIEW-COMMUNICATIONS
BUDGET
1984 REPUBLICAN NATIONAL CONVENTION
SCHEDULE
PE
DESCRIPTION
FUNCTION PCT
EACH SPACE REPRESENTS 3 DAYS
1
3
3
2
1
2
1
1
3
3
2
OCT
NOV
DEC
JAN
FED
MAR
APR
MAY
JUN
JUL
AUG
I
I
I
I
I
I
I
I
I
I
I
I
1605 BDGT REVIEW-CONVENTION MANAGEMENT
BUDGET
100
1606 BDGT REVIEW-PERMANENT ORGANIZATONS
BUDGET
1607 BDGT REVIEW-RESOLUTIONS (PLATFORM)
BUDGET 100
1608 BDGT REVIEW-RULES COMMITTEE
BUDGET
1609 BDGT REVIEW-CONTESTS AND CREDENTIALS
BUDGET
1610 BDGT REVIEW-ARRANGE. EXEC. COMM.
BUDGET 100
1611 BDGT REVIEW-DECORATIONS SUB-COMM.
BUDGET 100
1612 BDGT REVIEW-ENTERTAINMENT SUD-COMM
BUDGET 100
1613 BDGT REVIEW-HOST COMMITTEE SUB-COMM.
BUDGET 100
1614 BDGT REVIEW-HOUSING SUB-COMM.
BUDGET 100
1615 BDGT REVIEW-NEWS MEDIA SUB-COMM.
BUDGET 100
1616 BDGT REVIEW-PROGRAM PLNG SUB-COMM
BUDGET
1617 BDGT REVIEW-SECURITY SUB-COMM.
BUDGET
1618 BDGT REVIEW-SPECIAL EVENTS SUB-COMM.
BUDGET 100
1619 BDGT REVIEW-TICKETS AND BADGES SUB-COMM
BUDGET
1620 BDGT REVIEW-TRANSPORTATION SUB-COMM.
BUDGET 100
1621 BDGT REVIEW-VIP SUB-COMM.
BUDGET 180
1622 BDGT REVIEW-YOUTH ACTIVITIES SUB-COMM.
BUDGET
100
1707 DEFINE ONEGAMITE LOOK
FLOORNET 100
1709 PROVIDE KIOSK SPECS TO FREEMAN
FLOORNET
1711 TEST EMAIL II
FLOORNET
0056 RFB - COMMUNICATIONS
CONVMGT 100
1703 DEVEL EMII INSTALL/OPS MANUALS
FLOORNET
1706 DEVEL. OPERATOR KITS/PROCEDURES
FLOORNET
0063 AWARD COMMUNICATIONS CONTRACT
CONVMGT
==
1719 CONFIGURE OMEGAMITE WORK STATIONS
FLOORNET
0411 DESIGN NETWORK/POOL CAMERA POSITIONS
MEDIA
100
+
1724 BUILD,TEST,SHIP GATEWAYS
FLOORNET
1732 DESIGN MESSAGE FORMS
FLOORNET
0412 APPRV DESIGN-NETW/POOL CAMERA POSITIONS
MEDIA
180
0093 ACCOM PLN - SECURITY PERSONNEL
HOUSING
0094 ACCOM PLN - AUX/COALITION GROUPS
HOUSING
0095 ACCOM PLN - NATIONAL PRESS
HOUSING 100
0096 ACCOM PLN - REAGAN YOUTH
HOUSING
0097 ACCOM PLN - RE-ELECT COMMITTEE
HOUSING 100
0098 ACCOM PLN - PAGES
HOUSING 100
0899 ACCOM PLN - FIRST FAMILY
HOUSING 100
0100 ACCOM PLN - WHITE HOUSE STAFF
HOUSING 100
0101 ACCOM PLN - CABINET/VIP
HOUSING 100
0102 ACCOM PLN - WHITE HOUSE PRESS
HOUSING 100
0103 ACCOM PLN - STATE DELEGATIONS/GUESTS
HOUSING 100
0104 ACCOM PLN - CONVENTION STAFF
HOUSING 100
0193 ACCOM PLN - RNC STAFF
HOUSING
0304 RECEIVE/PROCESS REQ FOR SPACE
CONVHALL
0106 ALLOCATE AVAILABLE HOTEL SPACE
HOUSING 100
0402 ASSGN SPACE-PRINT MEDIA /RELATED
MEDIA 100
0605 DEVEL, SECURITY PLAN (INSIDE)
CONVSERV
0321 SPACE ROMNTS-RNC ORGANIZATIONS
CONVHALL
1984 REPUBLICAN NATIONAL CONVENTION
SCHEDULE
PE
DESCRIPTION
FUNCTION PCT
EACH SPACE REPRESENTS 3 DAYS
1
3
3
2
1
2
1
1
3
3
2
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
I
I
I
I
I
I
I
I
I
I
I
0302 FACIL FOR REPUBLICAN CONGR COMM.
CONVHALL
0418 ALLOCATE MEDIA PARKING
MEDIA
0522 PROCURE- SAFE FOR DALLAS OFFICE
PROGRAM
0622 COMMUNICATION SUPPORT MAT' PLAN
CONVSERV
0524 DOCUMENTARY DECISION DEADLINE
PROGRAM 100
0603 PERIMETER FENCE DESIGN
CONVSERV 100
0604 MAGNETOMETER EMPLOYMENT PLAN
CONVSERV
0606 DEVEL BUDGET-SECURITY PLAN
CONVSERV
0507 PODIUM-FINAL DRAWINGS
PROGRAM
0509 PODIUM-FINAL COLOR DECISION
PROGRAM
0303 ROOM FOR RNC (LOUNGE)
CONVHALL
0408 ALLOCATE/ASSIGN SPACE B/C MEDIA
MEDIA
100
0323 FINAL DECISION-RNC ORG SPACE
CONVHALL
1720 BUILD,TEST,SHIP F/PROCESSORS
FLOORNET
1623 FINAL BUDGETS IN PLACE
BUDGET
0107 HOUSING - SECURITY REVIEW
CONVSERV
0108 HOUSING - COMMUNICATIONS REVIEW
CONVSERV
0109 HOUSING - TRANSPORTATION REVIEW
CONVSERV 100
0131 DEVEL ACCOMODATIONS MGT SYSTEM
MIS
0144 DEVEL DELEGATE INFORMATION SYSTEM
MIS
0117 FINAL ACCOM PLN - SECURITY PERSONNEL
HOUSING
0118 FINAL ACCOM PLN - AUX/COALITION GROUPS
HOUSING
0119 FINAL ACCOM PLN - NATIONAL PRESS
HOUSING 100
0120 FINAL ACCOM PLN - REAGAN YOUTH
HOUSING
0121 FINAL ACCOM PLN - RE-ELECT COMMITTEE
HOUSING 100
0122 FINAL ACCOM PLN - PAGES
HOUSING 100
0123 FINAL ACCOM PLN - FIRST FAMILY
HOUSING 100
0124 FINAL ACCOM PLAN - WHITE HOUSE STAFF
HOUSING 100
0125 FINAL ACCOM PLN -CABINET/VIP
HOUSING 100
#126 FINAL ACCOM PLN - WHITE HOUSE PRESS
HOUSING 100
0127 FINAL ACCOM PLN - STATE DELEGATIONS/GUESTS
HOUSING 100
#128 FINAL ACCOM PLN - RNC STAFF
HOUSING 100
0129 FINAL ACCOM PLN - CONVENTION STAFF
HOUSING 100
0322 ASSGN SPACE-RNC ORGANIZATIONS
CONVHALL
1733 PROCURE MESSAGE FORMS
FLOORNET
0401 ASSGN SPACE -INDEPEND. B/C ORGS
MEDIA
100
0320 DETERM. LOCATION-TV MONITORS
CONVHALL
0328 TEL.ROMNTS/ASSGNMNTS CONVEN CTR
CONVHALL
0329 LOCATION-AT&T MESSAGE CENTER
CONVHALL
0516 ENTERTAINMENT PLANNING
PROGRAM
0324 NOTIFY RNC ORGS-SPACE ALLOCATION
CONVHALL
1101 RNC EXECUTIVE COMM. MEETING
RNC
1202 ARRANGE. COMM. -MTG EXEC. COMM.
COMMARR
0069 PRIME CONTRACTOR - SCHEDULE
CONVMGT
0405 DESIGN ANCHOR BOOTH/WORK SPACE
MEDIA
100
0162 HIRE DIRECTOR - DALLAS LIAISON
CONVMGT
0404 ASSGN SKY SUITES-MEDIA B/C
MEDIA
0617 PRE-OFFICIAL CONV CALENDAR COMITTMENT
PROGRAM
1984 REPUBLICAN NATIONAL CONVENTION
SCHEDULE
PE
DESCRIPTION
FUNCTION PCT
EACH SPACE REPRESENTS 3 DAYS
1
3
3
2
1
2
1
1
3
3
2
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
I
I
I
I
I
I
I
I
I
I
0633 AWARD CONTRACT-OFFICIAL REPORTING
CONVSERV
.....
0406 APPROVE ANCH BTH/WORK SPACE DESIGN
MEDIA
100
0521 PROCURE-CRED ID EQUIP FOR DALLAS
PROGRAM
0607 STAFF PASSES/PRE-CONVENTION ACCESS
CONVSERV
0075 APPROVE PRIME CONTRACTOR SCHEDULE
CONVMCT
0414 MEDIA CREDENTIAL REQUIREMENTS
MEDIA
50
0420 REQUIREMENTS FOR MEDIA OFFICE
MEDIA
0424 ALLOC PLAN FOR DONATED TV SET8
MEDIA
0623 CONV CTR-RADIO/TRANSM/RPTRS
CONVSERV
0608 FINALIZE DEMONSTRATION AREA
CONVSERV
0616 USHERS/INTERNAL SECURITY PLAN
CONVSERV
0517 ENTERTAINMENT-WHITE HOUSE APPROVAL
PROGRAM
0510 PODIUM-FINAL DESIGN REVISIONS
PROGRAM
0164 CONVENTION STAFF ARRIVES - DALLAS
CONVMGT
0070 COMMUNICATIONS CONTACTOR- PLANS & SCHEDULE
CONVMCT
0615 D MAGAZINE DEADLINE FOR SP EVENTS
PROGRAM
1736 TRAIN TRAINERS
FLOORNET
0076 APPROVE COMM PLAN & SCHEDULE
CONVMGT
0706 UNLIM ACCESS-MEDIA W/S-LEV 2 NORTH HALL
CONVSERV
0052 SPECS - TICKETS & BADGES CONTRACT
TCKTBDGS 100
0067 AWARD TCKETS & BADGES CONTRACT
TCKTBDGS 100
0305 MARK FLOOR FOR CONSTRUCTION
CONVHALL
0511 PODIUM-FINAL DESIGN APPROVAL
PROGRAM
0513 MARK GOODE OFFICE SPACE
PROGRAM
0512 PODIUM-BEGIN ON-SITE CONSTRUCTION
PROGRAM
0413 ALLOC. IND TV STAND-UP B/C AREAS
MEDIA
0625 VENABLE STAFF-STAGING PLAN
CONVSERV
seeza
0627 CONVEN STAFF-TRANP RESOURCES IN-PLACE
CONVSERV
0419 MEDIA PARKING NOTICE AND PROCEDURES
MEDIA
0520 CREDENTIALS READY TO ISSUE THRU RNC
PROGRAM
====
0609 DEVEL PARKING PLAN-CONVENTION CTR
CONVSERV
0611 DEVELOP VOLUNTEER PLAN
CONVSERV
0612 DEVELOP YOUTH PROGRAM
CONVSERV
0425 NEWS MEDIA OFC OPERATIONAL-DALLAS
MEDIA
0707 ANNOUNCE PROGRAM OF CONVENTION
CONVSERV
#166 ACCESS - TV TO WORK AREA OFF FLOOR
MEDIA
0049 SPECS - TRANSPORTATION CONTRACT
CONVNGT
0050 SPECS - SECURITY CONTRACT
CONVMGT
0709 FILE ORTLY FEC RPT-RCPTS/DISB
CONVSERV
==
0058 RFB - SECURITY SERVICES
CONVMCT 100
0065 AWARD SECURITY CONTRACT
CONVMCT
0610 DISH ANTENNA LOCATION
CONVSERV
0167 ACCESS EAST & CENTER EXHIBIT HALLS
CONVHALL
0711 36 N-SERIES ROOMS AVAILABLE
CONVSERV
==
0712 RMS E401-E408 (VIP SUITES) AVAIL
CONVSERV
:
0057 RFB - TRANSPORTATION CONTRACT
CONVSERV
0064 AWARD TRANSPORTATION CONTRACT
CONVMGT
1000 DEMOCRATIC CONVEN-SAN FRANCISCO
GENERAL
==
1984 REPUBLICAN NATIONAL CONVENTION
SCHEDULE
PE
DESCRIPTION
FUNCTION PCT
EACH SPACE REPRESENTS 3 DAYS
1
3
3
2
1
2
1
1
3
3
2
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
I
I
I
I
I
I
I
I
I
I
I
I
1714 BUILD OMEGAMITE WORK STATIONS
FLOORNET
0331 NTFY PLATFORM COMM-DALLAS SPACE/EQUIP
CONVHALL
0626 MOTOR POOL OPERATIONAL
CONVSERV
0092 EXECUTE OFF-SITE COMMUNICATIONS
CONVSERV
0515 LESSONS LEARNED SESSION-DEMOCR CONV
PROGRAM
0132 OPERATE ACCOMODATIONS MCT SYSTEM
HOUSING
0902 ROOMS NOT ON DEPOSIT TURN BACK
HOUSING
1400 MTG-COMMITTEE ON RULES
COMMRULE
1717 SHIP OMEGAMITE WORK STATIONS
FLOORNET
0614 FINAL EVENTS CALENDAR
CONVSERV
0519 ID OPERATIONS BEGIN
PROGRAM
0163 ACCESS RMS S307-5308
CONVMGT
0901 LAST DATE HOUSING REFUNDS
HOUSING
0165 ACCESS LEVEL II EXHIBIT SP - NORTH HALL
CONVHALL
0168 ACCESS UNLIMITED MAIN AREA
CONVHALL
0169 KEY PERSONNEL ARRIVE - DALLAS
CONVMGT
0170 LEASE BEGINS - DALLAS CONVENTION CENTER
CONVMGT
0713 UNLIM ACCESS- ENTIRE CONVEN CTR
CONVSERV
0415 RECEIVE MEDIA CREDENTIALS
MEDIA
0326 PLATFORM COMM.-MOVE INTO DALLAS OFFICE
CONVHALL
0422 PRESS CRED OFC OPERATIONAL-DALLAS
MEDIA
0318 CONSTRUCT SEATING
CONVHALL
1102 RNC CHAIRMAN AND STAFF ARV-DALLAS
RNC
0416 ISSUE MEDIA CRED FOR PLATFORM WORK
MEDIA
0072 SECURITY PLAN & SCHEDULE
CONVMGT
==
0306 CONSTRUCT SKY SUITES
CONVHALL
0421 MEDIA OPS CTR OPPERATIONAL-DALLAS
MEDIA
0634 BEGIN ORIENTATION-PACES AND SECURITY
CONVSERV
0423 PRESS CONF ROOM OPERATIONAL-DALLAS
MEDIA
0427 ADD'L NEWS MEDIA OPS STAFFS ARV-DALLAS
MEDIA
==
1500 PRELIM MTG-COMM ON RES (PLATFORM)
COMMRES
1301 MTG-COMMITTEE ON CONTESTS
COMMCONT
1401 FINAL MTG-COMMITTEE ON RULES
COMMRULE
1726 RECEIVE/INSTALL GATEWAYS
FLOORNET
1708 SELECT/PROCURE PRINTER
FLOORNET
1725 RECEIVE/INSTALL FILE PROCESSORS
FLOORNET
1718 RECEIVE/INSTALL MITES
FLOORNET
0319 CONSTRUCT PODIUM
CONVHALL
1001 1984 SUMMER OLYMPICS-LOS ANGELES
GENERAL
1203 FINAL MTG-COMM. ON ARRANGEMENTS
COMMARR
1734 SHIP MESSAGE FORMS
FLOORNET
0201 OPERATE DELEGATE INFORMATION SYSTEM
CONVSERV
0715 CONV CTR-TV TESTS AND REHEARSALS
CONVSERV
1103 FINAL MTG-CURRENT RNC
RNC
0518 RNC AND CONV STAFF CREDENTIALS
PROGRAM
0085 EXECUTE TICKETS & BADGES CONTRACT
TCKTBDGS
0619 FINAL DELEGATE DATABASE
CONVSERV
0714 REMAINING STAFF ARRIVE-DALLAS
CONVSERV
1984 REPUBLICAN NATIONAL CONVENTION
SCHEDULE
PE
DESCRIPTION
FUNCTION PCT
EACH SPACE REPRESENTS 3 DAYS
1
3
3
2
1
2
1
1
3
3
2
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
I
I
I
I
I
I
I
I
I
I
I
I
0635 NTG OF PAGES-INSTRUCT/CREDENTIALS
CONVSERV
0071 TRANSPORTATION PLAN AND SCHEDULE
CONVMGT
0077 SUBMIT PERSONNEL RESUMES
CONVSERV
0803 DELIV-TCKTS/BDGS FOR STATES TO RNC
TCKTBDGS
0805 DELIV TCKT/DDGS TO NEWS MEDIA
TCKTBDGS
1402 PRELIM MTG-COMM ON RULES/ORDER OF BUS.
COMMRULE
1784 DEVELOP PRESS KITS
FLOORNET
1705 DEVEL DELEGATE KITS/PROCEDURES
FLOORNET
1738 TEST FLOOR NETWORK
FLOORNET
1737 TRAIN OPERATORS
FLOORNET
0133 ARR HOUSING - NATIONAL PRESS
HOUSING
#134 ARR HOUSING - REAGAN YOUTH
HOUSING
0135 ARR HOUSING - RE-ELECT COMMITTEE
HOUSING
#136 ARR HOUSING - VENDORS
HOUSING
0137 ARR. HOUSING - FIRST FAMILY
HOUSING
0138 ARR. HOUSING - WHITE HOUSE STAFF
HOUSING
0139 ARR. HOUSING - CABINET/VIP
HOUSING
0140 ARR. HOUSING - WHITE HOUSE PRESS
HOUSING
0141 ARR. HOUSING -STATE DELEGATIONS/GUESTS
HOUSING
0142 ARR. HOUSING - RNC STAFF
HOUSING
0143 ARR. HOUSING - CONVENTION STAFF
HOUSING
0194 ARR HOUSING - SECURITY PERSONNEL
HOUSING
0195 ARR HOUSING AUX/COALITION GROUPS
HOUSING
0417 ISSUE MEDIA CRED FOR CONVENTION
MEDIA
0636 FINAL INSTRUCTIONS-PAGES
CONVSERV
0078 APPROVE TRANSPORTATION PLAN
CONVMCT
0079 APPROVE SECURITY PLAN/PERSONNEL
CONVMGT
0620 DELEGATE CERTIFICATION
CONVSERV
0804 DELIV TCKT/BDGS AUTH BUT NOT STATE
TCKTBDGS
0327 PLATFORM MEETINGS
CONVHALL
0171 CONVENTION
CONVMCT
0082 EXECUTE TRANSPORTATION PLAN
CONVSERV
0083 EXECUTE SECURITY PLAN
CONVSERV
0172 CLEAN-UP
CONVMGT
TENTATIVE TIMETABLE
May 17, 1984
Committee on Arrangements Reception
May 18, 1984
Meeting of Executive Committee
of the Arrangements Committee
May 18, 1984
Meeting of Executive Committee of the
Republican National Committee
July, 1984
Announce program of Convention (time
schedule and most participants)
July 10, 1984
File Quarterly FEC Report of Receipts
and Disbursements
July 16-19, 1984
Democratic National Convention in San
Francisco
July 17, 1984
Unlimited access to main area of
Convention Hall (East Exhibit Hall
and Center Exhibit Hall)
Levels 3 and 4 to begin construction
of anchor and radio booths, podium,
press seats, camera stands
July 17, 1984
Convention Hall is available to start
setting up all Convention Floor
seating
July 28 - August 12, 1984
1984 Olympics - Olympic games held in
Los Angeles
August, 1984
Chairman of Republican National
(lst or 2nd week)
Committee arrive in Dallas
August 6, 1984
Unlimited access to entire Convention
Center
August 11, 1984
Begin orientation of special Pages
and security personnel
August 12, 1984
Preliminary meeting of Committee on
Resolutions (Platform). This is
usually an organizational meeting
followed by a social period. This
Committee will meet daily as a whole
in subcommittees or both during the
period August 12 through 19, 1984.
August 13, 1984
Meeting of Committee on Contests, if
required. Possible meeting would
occur next day or two days of
meetings might be required
August 14, 1984
Final meeting of the Committee
on Rules of the National Committee
to adopt the report which will be
submitted to the Republican National
Committee for approval
August 14, 1984
Final meeting of the Committee on
Arrangements
August 14 or 15, 1984
Final meeting of current Republican
National Committee. At this meeting
the temporary roll of the Convention
is approved, all final arrangements
are reported and the report of the
Rules Committee is adopted for
referral to the Convention Committee
on Rules and Order of Business
August 16, 1984
Delivery of Badges and Tickets for
each state to Members of the
Republican National Committee
Delivery of Badges and Tickets to
the Superintendents of the news media
groups (with the possible exception
of Temporary Floor Passes, which may
be issued each day)
August 17-18, 1984
Delivery of special Badges and
Tickets to individuals who present
letter of authorization and do not
receive tickets from state source
August 18, 1984
Meeting of Pages for instructions,
credentials and rehearsal
August 19, 1984
Preliminary meeting of Committee on
Rules and Order of Business
Final instruction for Pages
August 24, 1984
Meeting of new Republican National
Committee
September 1, 1984
Republican National Committee Lease
period is over at Dallas Convention
Center
October 17, 1984
Post Convention FEC report must be
filed (or no later than ten days
after activity relating to the
Presidential nominating convention
has ceased)
November 6, 1984
Presidential Election Date
Dutline
THE WHITE HOUSE
WASHINGTON
January 30, 1984
77
Film
MEMORANDUM FOR
JIM BAKER
MIKE DEAVER
FROM:
MIKE McMANUS manom
SUBJECT:
1984 Convention
I have reviewed the January 26 memo from Bill Timmons which will
be one of the subjects of discussion at the 5:30 p.m., Monday
meeting and have the following comments:
1. Television - The General Counsels and other executives
of both NBC and ABC have advised me that they believe the standard
for T.V. coverage of both conventions will be whether they are
"news". They believe that since there is expected to be more news
out of the DNC than ours the coverage will not be equal and doesn't
need to be. I do expect however that we will get 1½ - 2 hours of
nightime coverage, although it's important to note that the "news"
standard will still be utilized to decide when the networks go to
the booth for their own programming as opposed to that on the podium.
I understand that CNN will provide the most coverage and will
sell their service to others.
I have suggested that Chairmans Fahrenkopf and Manatt go to
the networks to try to clarify the T.V. issue. I understand this
is in the works.
I would not drop our effort with the nets. I think we should
take a run at convincing the nets that they have a responsibility
to cover this important part of our political process. ABC just
completed a special on voter attitudes and why so few people vote.
I would suggest that a network that can make a marathon interesting
can find a way to include more coverage of this political process
in a way that will develop more interest. We should accept a
responsibility for creative programming and the networks should
be more responsible to cover the event.
Providing some feed or other service to SIN is important and
we should plan on doing that.
Conclusion: We should designate someone to get as much in-
formation on the networks' plans as soon as possible, provide a
feed for SIN, and plan our program with as much "news" as possible
for prime time.
Memo for Jim Baker
Mike Deaver
Page 2
II. Convention Length - It's my understanding that the President
wants a three day convention and that the Chairman's paper suggests
it could legally be accomplished by a four day, three night
convention with a limited amount of time devoted to a daytime
opening of the convention.
The question of political pressure for podium time can only
be intelligently addressed after we have seen a proposed program
for what needs to be accomplished during two hours for three nights.
Part of this final decision will depend upon whether both of you
and Senator Laxalt are willing to enforce a tight rule on speaking
time. I suggest we ask Timmons and Anderson to come up with a
draft program. At some point in time it may be necessary for you
to meet with the principals who are part of the T.V. program to
emphasize the importance of following the schedule. You should
also request that all speeches be submitted in advance to assure
the compliance with necessary timing.
The program review is key however because once again we can
never be sure of what part of the podium program will be covered.
The networks can go to their own programming at any time.
We need to focus on whether we want to have a First Lady's
night as some people are talking about. This is another factor that
needs to be looked at in this draft program review.
Even with four days and three nights we need to focus on what
will be scheduled outside the hall the first night. The networks
will be in town and may start some coverage that night. The story
can't be of fat cat Republican parties. We may want to consider
some kind of positive senior citizen or women's forum.
Conclusion: We need to see a creative draft proposal for a
five day, four night and a four day, three night program.
III. Convention Program - Same as above.
IV. Films - The proposal is for two documentaries, one for
the President and one for the First Lady.
Based upon our latest
proposal from Warren Bush it would cost approximately $600,000 for the
President's documentary alone, including the purchase of film footage
for the past three years and new footage from China, the Summit,
the Olympics and two designated campaign events. I believe this
could be negotiated down but that it would be difficult to get two
documentaries for $600,000 if they include separate crews on the
foreign trips. We have already spent $125,000 for footage from the
Far East.
The important aspect to address right away is a theme for one or
two documentaries. We should ask Khachigian and Wirthlin to
come up with an outline for approval. We can't ask Warren Bush
or anyone else to produce footage without some upfront guidance.
Memo for Jim Baker
Mike Deaver
Page 3
Legal guidance is necessary on who pays for what since part
of the footage will also be used in the General Election.
We can arrange to have film footage shot now and wait until
May 1 to decide on a documentary but we must have a decision by
that date in order to produce a quality documentary.
We may want to address this issue another way and that is
to decide how much money we want to spend and then work with
Warren Bush to produce quality within that cap.
Conclusion:
1. We need to decide whether we want a documentary on
Mrs. Reagan.
2. We need to decide how much we want to spend on a
documentary on the President.
3. We need to agree on a theme before we shoot any
more footage.
V. Celebrities - We do need to look for talent to appear before
the convention but we won't get any coverage of these people. Olympic
winners will be national heroes and we should try to line them up now.
I think it's important however to see if we can't find women, hispanic
and other minority representatives who are Republican elected officials
and private sector substantive celebrities who have high credibility.
VI. Slogan - I've heard three or four slogans advanced and
while "Better Off Today, Even Better Tomorrow" may be good I would
suggest we ask for all suggestions and poll three or four instead of
just one.
VII. Presidential Participation - We should look at the draft
schedule for Presidential participation, but I would suggest we
have our White House planning group put together a plan for the
convention and perhaps some ideas for stops on the way to the con-
vention. The coverage could be a daytime Presidential event in a
key state and then convention coverage that night.
VIII. Hall Design - We have selected a general contractor after
a day of presentations by three finalists to a select panel. The
contractor is not working on design. The plan is to submit a theme
to several designers for a proposal that would be reviewed by you
and by the President. The contractor would then implement the approved
design. One important aspect of design is the look on T.V. and this
will be an important part of any proposal.
IX. Big Screens - This is an important issue to get some
guidance on early as it is obviously an integral part of the design
proposal. We should also decide on how we want to spend our money
since the proposal we have in house for a multi-media show without
coverage of events outside the hall would run $250,000. If we want
to produce a documentary and then buy time to show it on television,
Memo for Jim Baker
Mike Deaver
Page 4
if it's not covered during its showing at the convention the cost
would be about $200,000 for one network. The total film and
multi-media package would be over $1 million.
X. Lead Time Planning - All of the decisions mentioned need
to be resolved as soon as possible.
XI. Support Staff - I agree with the idea here, but we all
know how difficult this has been to accomplish in the past. You
have to decide on the rules here and most likely enforce them.
XII. Convention Officers - This needs your attention and
the President's approval.
XIII. General Comments - I believe it's important to use this
meeting with Bill to start a well organized coordinated effort at
planning the convention. To date there have been several problems
that you need to be aware of:
1. Now that we have a candidate we need to make sure everyone
knows that the White House will be running the convention. To date
there has been a problem with who is in charge. The system created
in 1980 provided that the Chairman of the Arrangements Committee run
the convention. The Chairman is Ernie Angelo and the Vice Chair is
Trudy McDonald. For a number of reasons they both look at this
assignment as a last hurrah and have tried to maintain control over
every little decision including the hiring of secretaries. The.
other members of the national committee who have specific assignments
also consider these to be their own personal domain eq. Nancy Apfar
who is the housing chairperson released the hotel assignments: to the
press without even notifying Frank Fahrenkopf. The national committee
meets this week, Wednesday and Thursday in Washington and the who is
in charge question needs to be resolved before they leave town.
2. We have discussed the Roger Allan Moore issue and I believe
it has been agreed he will become Counsel to Reagan-Bush and not
to the RNC or convention. This should be clarified and finalized
this week to avoid future confusion.
3. Bill Timmons is the resident expert on conventions and
everyone wants him to be involved in an important way but this needs
to be defined now and at the 5:30 meeting if possible. Senator Laxalt
has apparently given Bill some role in the convention but it hasn't
been defined to me or to Ed Rollins. He supposedly works for Rollins
but only reports to you two. He started out with the responsibility
for programming from the trailer but now signs his correspondence
on Reagan-Bush paper as Convention Director. He started meetings
several months ago with a group of people who have had prior convention
experience and called it a Communications Advisory Group. I see
from his latest memo that it has become the Convention Planning Group.
I only heard about the meeting from Bill Carruthers and was invited
at the last minute at Carruthers' suggestion. I have had weekly
Memo for Jim Baker
Mike Deaver
Page 5
meetings on convention planning with Rollins, Fahrenkopf, Walker,
a Laxalt representative, Moore, Angelo, and McDonald and Bill
hasn't attended more than one and will not send a representative.
Ron Walker has been named the Convention Manager and what he and
Bill do needs to be defined and coordinated.
I suggest that now that we have a candidate, you make it
clear that we are going to oversee the planning and make some
necessary decisions as we go down the line. If you want me to be
the White House liaison that needs to be made clear and all requests
and input should be through me. I understand there may be a
limited number of exceptions. I would call a weekly meeting, in
the White House if legally possible, or outside will all the players
represented and bring necessary issues to our 10:30 Tuesday meeting
for decisions or guidance. We can't have three or four people all
thinking they are running the convention and hope to get anything
done. We can get a group to work together if we have the proper
direction from you.
4. The President should send a letter to the State Chairmen
asking them to exert their influence where possible to include
more women and minorities at the convetion. The "look" will be
important and we need to at least do better than 1980.
file
TIMMONS AND COMPANY, INCORPORATED
1850 K STREET, N.W. WASHINGTON, D.C. 20006 (202) 331-1760
concenter
January 27, 1984
WILLIAM E. TIMMONS
President
TOM C. KOROLOGOS
Executive Vice President
MICHAEL L. REED
Vice President
HOWARD G. PASTER
Vice President
KENNETH M. DUBERSTEIN
MEMORANDUM FOR: THE HONORABLE MICHAEL DEAVER
Vice President
MARY A. SIDLEY
FROM:
WILLIAM E. TIMMONS
Vice President
MICHAEL J. BATES
SUBJECT:
Dallas RNC Convention
Director of Research
Maybe the enclosed summary of our most recent
convention planning session can be used as an
agenda for Monday's 5:30 meeting.
Enclosure
January 26, 1984
MEMORANDUM
FROM: WILLIAM E. TIMMONS
SUBJECT: CONVENTION PLANNING SESSION
PARTICIPANTS: Stan Anderson
ABSENT: Dwight Chapin
Bill Carruthers
Dave Gergen
Rick Davis
Mike McManus
Dan Denning
Mark Goode
Tom Korologos
Dick Moore
Dave Parker
Rick Shelby
Bill Timmons
are then
Peggy Venable
Paul Wagner
going to do
Ron Walker
I. TELEVISION: Goode reported Nets should be obligated to
provide gavel to gavel coverage if they cover Democratic
Convention start to finish. Networks expressed interest in
covering GOP completely if evening sessions are limited to
two hours and program is tight and snappy. Of 80 million
homes with T.V., only 11% watch cable television: local
programming, pay chennels, and cable/super stations. The
potential convention cable market is 1 million homes or
2.7 million people.
The Spanish International Network (SIN) has a potential reach
of 33 million people with average prime time audience of
8 million Spanish speaking. The GOP may have to provide the
feed without cost, and SIN would translate and provide its
own commentary. C-Span cable system also cannot afford
-2-
$70,000 for pool feed. CNN wants to go gavel to gavel and will
sell convention service to others.
We have four alternatives:
1. Stay out of involvement and take whatever T.V. is
available.
2. Produce a GOP program, buy satellite time, and
give away.
3. Buy the pool feed and give to SIN, C-Span and
others to use.
4. Buy the pool and insert our own GOP programming
and give away.
Goode will explore with pool T.V. authorities the possibility
of the RNC guying the feed with unrestricted use (to give away
to cable, etc.). He will report reactions, and we can be in a
position to make recommendations.
PROBABLE OUTCOME: Tight two-hour sessions with network gavel
to gavel coverage plus RNC purchase pool feed to give to
selected systems (such as SIN).
II. CONVENTION LENGTH: The group endorsed again its earlier
recommendation that there be a 4-night, 5-session convention.
We can use the fourth night of coverage, worth millions of
dollars of advertising. Political pressure for podium time
much too great to limit to three nights, especially in Networks
plan 1½-2 hours per session.
RECOMMENDATION: Four-night, five-session convention.
-3-
III. CONVENTION PROGRAM: Anderson read a proposed outline of
4-night, 5-session program which included mandatory motions,
necessary speeches, and important events that should be
considered. Specific names of speakers, of course, were not
addressed in his presentation. An effort was made to limit
speech time to conform to the two-hour possible television
coverage. Anderson will assign times allotted to each program
item and agreement by speakers to the time limits will be a
condition of invitation. Korologos will be responsible for
keeping the program on time once the proceedings are firm.
IV. FILMS: The group recommended that Warren Bush be retained
to shoot certain presidential events (such as China, Summit,
Olympics, State of the Union, etc.), catalog footage, and
produce a twenty-minute presidential documentary as the intro-
duction to the President's address and a ten-minute film on the
First Lady to be shown earlier in the week. This material can
be used for general election advertising and may be shown the
week following the Convention. However, Dick Wirthlin should
provide survey input into issues, and Ken Khachigian should
draft an outline for the films in coordination with Reagan-Bush
advertising personnel.
RECOMMENDATION: Reagan-Bush pay up to $350,000 to film, search
records, and catalog materials. This to be split between
advertising and convention divisions. The RNC Arrangements
Committee pay up to $250,000 to produce the two films, including
some fresh presidential material, scoring, editing, etc.
TOTAL: $600,000
-4-
V. CELEBRITIES: Parker presented lists of individuals as a
base to draw talent to appear before the Convention: Attractive
delegates, (youngest, etc.), Olympic winners, Roger Staubach,
Bob Hope, Jim Brady, Ricardo Montalban, Brooke Shields, sports
leaders, musicians, etc. However, it was generally agreed that
there should be no "entertainment" by stars and that celebrities
will be limited to a few very popular VIPs. Attention was given
to effective use of the Presidential and Vice Presidential
boxes.
RECOMMENDATION: A few, carefully selected celebrities be
recruited for use on podium and in VIP boxes, but de-emphasize
Holly stars and emphasize sports and minorities.
VI. SLOGAN: Our planning group has come up with a convention
slogal that I personally like - "Better Off Today, Even Better
Tomorrow. This slogan would be emphasized by still pictures
with captions, signs, posters, and actual re-runs of that part of
the debate when Reagan asked the American people "Are you better
off today than you were four years ago?" The clear answer then
was NO, the answer in '84 will be YES! This also can tie our
expected opponent (Mondale) into the disaster of the Carter
years. Reagan has a record so play to it; but since that is past
we also have to be forward looking as well, hence the promise of
a better tomorrow. Since this will be a party convention, the
slogan is broad enough to cover all Republicans who are candidates
(not united to Reagan) but clearly is associated in a personal way
with the President. I would hope the President would incorporate
-5-
the slogan in his acceptance speech (delegates would roar the
right answer).
RECOMMENDATION: A wirthlin survey test various slogans in
conjunction with the campaign advertising management. This
should be a crash priority since printed materials and podium
design require knowledge of a slogan.
VII. PRESIDENTIAL PARTICIPATION:
Considerable discussion was held on the role of the President
at the Dallas Convention. We agreed that he should arrive
Wednesday, August 22 and depart Friday, August 24 (two days).
It is hoped, however, that the First Lady and Vice President
and Mrs. Bush will arrive Sunday, August 19 "to work" the
convention. A creative schedule is in draft form for
Presidential participation and will be presented soon for
consideration.
VIII. HALL DESIGN: Walker reported that a general contractor
has been selected to create ideas on the look of the hall -
podium, seating, color, sound, light, and when the final product
is approved, to act as a prime contractor. Guidance will be
given to make proposals "Presidential."
RECOMMENDATION: None until first renderings are available.
IX. BIG SCREENS: Carruthers led discussion on use of multi-
screens above podium to flash slides or show films to illustrate
proceedings or reinforce themes (such as platform). Live remote
broadcast can be piped into the Hall and projected. It is not
-6-
expected that networks will pick up this directly, but as a
backdrop for many T.V. camera angles (including anchor booths)
as well as still photographs it seems a valuable tool at modest
costs. One possible use is to cover a presidential event away
from the Hall and project that image on the screen (like when
he learns of his election as our nominee). If we decide to
invest in other than network T.V. outlets and control the
cameras the multiscreen idea has even more merit. New technology
enables us to use special lights, computer driven visuals, etc.
X. LEAD TIME PLANNING: It is important that the President and
Vice President start thinking about a number of decisions
relating to the Dallas Convention:
1. Acceptance Speech Preparation
2. Nominator and Seconders
3. Committee to Notify Candidate of Nomination
4. Committee to Escort Candidate to Podium
5. Introducer of Candidate (if film not used)
6. Family Members to be Invited
J. Friends to be Invited
8.
Use of Candidates' VIP Boxes in Hall
7al Employees. CAB, SUB. catsinet.
XI.
SUPPORT STAFF: Since all campaign, White House, and
Administration personnel attending the National Convention will
have expenses paid by the Reagan-Bush '84 Committee, it is
imperative that only essential officers be invited. Timmons
proposes that Cabinet officers and wives, plus one secretary
and one assistant be invited. Identical treatment for Assistants
to the President. No agency heads and assorted hangers-on be
included. This proposal does not, of course, apply to personnel
who normally travel with the President and Vice President and
are paid through government funds (WHCA, Secret Service,
-7-
physician, Press Office, etc.).
RECOMMENDATION: Concur in Timmons proposal to limit guests at
campaign expense.
XII. CONVENTION OFFICERS: Rep. Bob Michel (R-Ill.) has been
selected as Convention Permanent Chairman, and Rep. Trent Lott
(R-Miss.) named as Platform Chairman. Also, it is traditional
and expected that Rep. Jimmy Quillen (R-Tenn.) will be chosen
as Parliamentarian since the convention operates under House
rules. (Jimmy is ranking Republican on the House Rules
Committee).
There are two other principal positions: Keynoter (or Keynoters)
and Temporary Chairman who receive considerable camera coverage.
One should go to a Senator and the other to a Governor.
Unfortunately, Paula Hawkins (R-Fla.) and Nancy Kassebaum (R-Kan.)
are not appropriate for one of these assignments. There must be
articulate and attractive women involved however.
Senator Howard Baker (R-Tenn.) has requested to nominate the
President and would make a rip-snorting speech. The Chief
Executive, however, probably prefers Paul Laxalt (R-Nev.) who
has nominated in previous conventions and deserves the honor.
THE WHITE HOUSE
WASHINGTON
January 26, 1984
MEMORANDUM FOR BILL HENKEL
FROM:
MIKE McMANUS nam
This is a reminder of two outstanding
items which we have discussed. The first
is a memo regarding security as we go into
a campaign mode. The second is an update
on the room reservations for the convention.
You have received a copy of the memo that
Gubitosi did, and Timmons and I would
like to have an update. Without putting
any undue pressure on your staff, could you
advise me with a date as to when I will
receive these?
Now that we are getting into a campaign mode,
this office will be more responsible for
set-up memos in connection with events we
have created. I would appreciate it if
you would instruct your people to deliver
to my office 48 hours before an event a
draft of their assessment of the purpose
of the event as defined in local terms,
a description of the sponsors and people
attending, an approximate number of people
attending, and anything else that would be
helpful for the President to have in the
set-up memo. We need to get this from
people actually on the ground working
on the event.
Thank you.
CC: Mike Deaver
THE WHITE HOUSE
WASHINGTON
Date: January 30, '84
TO:
MIKE DEAVER
FROM: Michael A. McManus, Jr.
Assistant to the President
and Deputy to Deputy Chief of Staff
Information
Action
Let's Discuss
For our 4:30 meeting today.
?
E WHITE HOUSE
WASHINGTON
I
Mr. Deaver:
Is this 4:30 p.m. meeting
taking the place of the
5:00 p.m.?
DB