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Protocol Interview
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118570530
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Protocol Interview
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Records of the White House Office of the Deputy Chief of Staff (Reagan Administration)
Michael Deaver's Subject Files
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Ronald Reagan Presidential Library
Digital Library Collections
This is a PDF of a folder from our textual
collections.
Collection: Deaver, Michael
Folder Title: Protocol Interview
Box: 54
To see more digitized collections
visit: https://reaganlibrary.gov/archives/digital-library
To see all Ronald Reagan Presidential Library inventories
visit: https://reaganlibrary.gov/document-collection
Contact a reference archivist at: [email protected]
Citation Guidelines: https://reaganlibrary.gov/citing
National Archives
Catalogue: https://catalog.archives.gov/
WITHDRAWAL SHEET
Ronald Reagan Library
Collection Name DEAVER, MICHAEL: FILES
Withdrawer
KDB
8/26/2011
File Folder
PROTOCOL INTERVIEW
FOIA
F97-0066/19
Box Number
56
COHEN, D
154
DOC Doc Type
Document Description
No of Doc Date Restrictions
NO
Pages
1
LETTER
WILLIAM SADLEIR TO SELWA
1
3/31/1983
B6
ROOSEVELT
Freedom of Information Act - [5 U.S.C. 552(b)]
B-1 National security classified information [(b)(1) of the FOIA]
B-2 Release would disclose internal personnel rules and practices of an agency [(b)(2) of the FOIA]
B-3 Release would violate a Federal statute [(b)(3) of the FOIA]
B-4 Release would disclose trade secrets or confidential or financial information [(b)(4) of the FOIA]
B-6 Release would constitute a clearly unwarranted invasion of personal privacy [(b)(6) of the FOIA]
B-7 Release would disclose information compiled for law enforcement purposes [(b)(7) of the FOIA]
B-8 Release would disclose information concerning the regulation of financial institutions [(b)(8) of the FOIA]
B-9 Release would disclose geological or geophysical information concerning wells [(b)(9) of the FOIA]
C. Closed in accordance with restrictions contained in donor's deed of gift.
United States Department of State
The Chief of Protocol
Washington, D.C. 20520
sile
January 18, 1983
MEMORANDUM FOR: Mr. Michael K. Deaver
Deputy Chief of Staff
and Assistant to the President
The White House
FROM: Selwa Roosevelt SR
SUBJECT: Qualifications for positions of Deputy
Chief of Protocol and Manager, Blair
House
I am enclosing herewith a listing of those
qualifications I consider important in filling
the positions of Deputy Chief of Protocol and
Manager, Blair House. I have sent a copy to
Helene von Damm. I am prepared to discuss at
your convenience.
Qualifications - Deputy Chief of Protocol
Excellent manager with ability to anticipate
-- Management of six divisions (Visits, Ceremonials,
Diplomatic and Consular Liaison, Administrative, Blair
House, New York Office)
-- Supervision of 52 employees, including personnel matters
Organizational ability/sound judgment
-- Is the person who coordinates and oversees the
activities of visits and Presidential delegations; judgment
is important as can have far reaching effects on foreign
relations.
-- Will represent Chief of Protocol in dealings with
representatives of GSA, USSS, and White House on matters
pertaining to Blair House.
Comprehensive knowledge of current affairs and US foreign policy
-- Necessary in dealings with members of diplomatic
corps, visits of chiefs of state and heads of government.
Warm and friendly personality/diplomacy and tact
-- First impressions visitors receive of our country and
its people.
-- Must deal with diplomatic corps on sensitive and
delicate matters.
-- Dealings with ranking foreign officials travelling
for consultations in advance of visiting dignitary when
they form pattern and impressions of welcome to be
extended their dignitary.
Personal appearance
-- Essential element due to high profile in meeting
and greeting visitors and representatives of Diplomatic
Corps. Individuals will act for Chief of Protocol in
her absence who represents the President.
Langague ability
-- Especially appealing is French since I speak Spanish.
Travel/attend functions
-- Must be free to travel, work long hours and willing
to attend diplomatic and social functions.
Spouse
- - Willingness of spouse to actively participate
Other
with
--- Have no problem working and being supervised by a woman.
--- Have the ability to get along with people and work under
pressure.
-- Have some understanding of the way US government operates.
Deputy Chief of Protocol
GS-130-15
1. INTRODUCTION
The incumbent of this position serves as Deputy Chief of
Protocol and Acting Chief of Protocol in absence of the Chief of
Protocol.
2. DUTIES
The Deputy Chief of Protocol shares responsibility with the
Chief of Protocol in conferring with and advising the President,
the Secretary of State, high-ranking officials of the White House
and of Departments and Agencies throughout the Government
regarding questions of protocol as they relate to the
maintenance, establishment and promotion of international
relations between the United States and foreign countries
throughout the world.
The Deputy also is responsible for supervising the
day-to-day conduct of the various protocol programs, i.e. Visits,
Ceremonials, Diplomatic and Consular Liaison and Administration
of the Office of Protocol.
3. SUPERVISION RECEIVED
Reports directly to the Chief of Protocol.
4. OTHER SIGNIFICANT FACTS.
An exceptional combination of knowledge, skills, abilities
and personality characteristics is required for this job. A
comprehensive knowledge of current affairs and of total United :
States foreign policy is essential. Outstanding ability to make
sound judgments on highly complex and delicate problems of great
importance in our relations with foreign governments and to
accept personal responsibility for action with a minimum of
direction on important matters is also required.
Chief of Protocol
GS-130-18
1. INTRODUCTION
By Presidential direction serves as Chief of Protocol for the United
States Government and as the Protocol Officer for the White House. In
this capacity, incumbent advises the President and the Secretary of State
in the fulfillment of this Government's obligations relating to national
and international protocol in the United States, or in which the United
States participates abroad.
2. DUTIES
Confers with and advises the President, the Secretary of State, high
ranking officials of the White House and of departments and agencies
throughout the Government with respect to broad questions of protocol
which are an integral part of, and of paramount importance to the
maintenance, establishment and promotion of international relations
between the United States and foreign countries throughout the world.
This involves the integration of the political and economic factors,
with policies, practices, precedents and procedures of protocol, and
determination of the lines of action to be followed in the solution of
complex and unprecedented problems arising in the conduct of foreign
realtions, the establishment, reestablishment or severence of relations
with foreign countries.
Deputy
Maintains liaison with the White House, Office of the Secretary,
and the Under Secretary in planning and arranging for foreign visits
of state and for the reception by the President and the Secretary of
State, of Chiefs of Mission, and of distinguished foreign guests. Is
responsible for matters of protocol pertaining to the planning and
preparation for Presidential visits to foreign countries.
Acts on behalf of the President or the Secretary of State in
welcoming the most distinguished foreign nationals (Foreign Rulers,
Prime Ministers, etc.) who visit this country at the invitations of
the President or the Department of State; officiates at the formal
presentation of such distinguished foreign nations to the President
or the Secretary of State; and fulfills special assignments delegated
by the President or the Secretary of State. Exercises general direction
of the Protocol Staff and the operation of the President's guest house
as Government guest house for distinguished foreign visitors. Develops
the protocol program for the Department of State; plans and directs
the activities of the Protocol Staff who arrange all matters of official
ceremony and diplomatic procedure; arranges all official entertainment
for the Secretary of State; and visits of foreign guests; and arranges
for customs countesies and free entry privileges for foreign officials.
3. CONTROLS OVER THE POSITION
Reports directly to (but with only very general direction from
the Secretary of State) the President.
4. SPECIAL KNOWLEDGES OR SKILLS
An exceptional combination of knowledge, skills, abilities and
personality characteristics is required for this job. A comprehensive
knowledge of current affairs and of total United States foreign policy
is essential. Outstanding ability to make sound judgments on highly
complex and delicate problems of great importance in our relations
with foreign governments; to accept personal responsibility for action
with a minimum of direction on important matters is also required.
The incumbent must also possess dignity and pleasing personality
characteristics.
Qualifications - Manager, Blair House
Management ability
-- Woman of some maturity who has experience in
running house and supervising servants; with
avocation for housekeeping on a grand scale.
-- Will supervise Blair House staff: Assistant
Manager, Housekeeper, Chef, three Chambermaids,
and three Housemen, including at times additional
temporary staff, such as butlers, serving maids.
-- Responsibility for funding received; accounting
and reporting.
Personal appearance
-- Personable and attractive
-- Tastefully, but quietly well dressed.
Diplomatic, discreet, and tactful
-- Ability to get along with people. Will deal
with representatives of foreign countries, as well
as high ranking visiting dignitaries, and US
government officials.
-- Will liaison with US Secret Service, Police
Department, Fire Department, and other officials
on the safety and security of visitors.
2.
Knowledge of culinary arts
-- Responsible for complete range of menus,
selections of china, silver, glassware; ordering
of supplies.
Language ability
-- Would be extremely useful, but not essential.
Other
-- Willing to work long hours. During visits
must be available on 24 hour basis.
-- Some knowledge of history as it relates to the
furnishings of Blair House would be helpful.
(a) If the (1. A of Cuties
in 80 possion), Mentily n.b h by title,
301.41
ST-164
POSITION DESCRIPTION
attention (write. due, grade). and position number
6. Date
4/3/81
7. Datered from C. B.O.
UPDATING S-48548-GS-301-12
CLASSIFICATION ACTION
...
INITIALS
1111
CLASS TITLE or TOSITION
ALLORATION BY
Service
Series
Gnile
. Civil Service Comms
1. Department. spency. or
MANAGER, PRESIDENT's GUEST HOUSE
GS
301
12
FAJ
4/2/81
call hurat
C. Hundu
J. Firl] office
Schedule C 213.3304
e R.O IIIII. :-: by
Manager, President's Guest House
GS
301
12
JAM 13/16/S1
in: 0:200
10. Name of employee If amount. upon 1°-1. 3. 1)
C.L.1 t:::e c' 3::01. of sng'
MCLENNAN, JULIETTE
c. Third subdivation
11. DC: spency. c: astiblishment
Administrative Division
Department of State
d. i 115 subdivision
a. First indirsed
Office of the Secretary
Blair House Section
c. Filth subdivision
D. Security
Office of the Chief of Protocol
and
of
the
this
complete require description o: tic d. and responsibilities of
13.
massion
13 persion
3/16/81
Signature
(i:ste
Chief of Protocol
representative
15.
C..1
by
il.
3/16/81
for 4/3/81 (1):10)
Firmature)
(Dste)
Title:
Director, PER/PPM
Chief of Protocol
:- Description of dulessed registrability
"I certify that this is an accurate statement of the major duties and
responsibilities of this position and its organizational relationships, functions
and that the position is necessary to carry out govermment the
for which I am responsible. This certification is made with
knowledge that this information is to be used for statutory purposes false
relating to appointment and payment of public funds, and that
or misleading statements may constitute violations of such statutes
or their implementing regulations.
3/16/81 "
Signature of immediate supervisor
Date
SC: 6345
"
1.
INTRODUCTION
Under the general direction of the Chief of Protocol, the
incumbent serves as manager of the President's Guest House (Blair and
Blair-Lee Houses) which is maintained by the United States Government
as the official residence for distinguished foreign nationals
(Presidents, Kings and Queens, Emperors, Prime Ministers, Chancellors,
etc.) who are invited to the United States as guests of the President
or the Department of State. The President's Guest House is also
maintained as an official locale for official luncheons, dinners and
small receptions for these as well as other distinguished foreign
visitors given by the Secretary of State and other members of the
Cabinet or their equivalent. In this capacity the incumbent
frequently works with the spouses of principal government officials on
the details of the entertainment.
2. DUTIES
Incumbent is fully responsible for the custody, general
management, and maintenance of the House and its contents which
include items of great value.
When foreign guests are staying at the President's Guest House,
incumbent is responsible for being available on a 24-hour basis to
provide information and advice to the visiting dignitaries to avoid
any unfortunate incidents or embarrassments arising from differences
in customs and cultural backgrounds. In the event of an emergency,
determines when sufficiently important to be referred to the Chief of
Protocol or a senior protocol officer for action or decision.
On the basis of careful study and examination of proposed visits,
determines pertinent elements which must be taken into account in
making plans and arrangements relative to the President's Guest House
in assuring the maximum of comfort, convenience, and well-being to
visiting dignitaries while in residence at the House. Factors to be
taken into account include: a) status of the visiting foreign
national, as well as the number and status of the members of the
party; b) cultural background; c) religious beliefs; d) personal
habits and national customs; e) culinary preferences peculiar to the
country of the visitors concerned; and f) type, number and size of the
functions to be held at the House during the visit.
Incumbent is responsible for the management of all funds received
from the Office of Protocol, other Agencies and miscellaneous services
related to the operation of the Blair House, visits, and other
functions. Maintains supporting fiscal records and related
documentation, prepares recurring financial plans, fiscal and other
records as required by the Office of Protocol.
Incumbent is responsible for monitoring the condition of the
physical structure of Blair House, its furnishings and equipment.
Orders repairs and maintenance of a minor or immediate nature and
initiates actions for the identification, costing, scheduling and
funding of larger projects. Works with the White House GSA staff on
routine painting and repair projects.
Plans and develops an overall schedule of operation for each
visit. Such schedule must be sufficiently flexible to allow for last
minute changes and adjustments resulting from wishes and preferences
of the visiting dignitaries.
Reviews and examines all proposed programs for special functions
(luncheons, receptions, dinners, etc.) to be held at the President's
Guest House at the request of ranking Departmental officials in order
to plan and arrange for the most effective utilization of the staff
and facilities. As required, attends such functions to assist the
senior protocol officer in the implementation of the arrangements and
to assure the smooth and efficient operation of each function.
In connection with the foregoing, incumbent has full
responsibility for the preparation of the complete range of menus
served. This requires a knowledge of culinary arts of the United
States and foreign countries as well as professional skill and
competence in the presentation and serving of such menus. Is also
responsible for the procurement and maintenance of foods, beverages,
and other provisions for visits and special functions.
Coordinates directly with the Secret Service aspects of security
required during the visits in the House by official foreign guests of
the President and all routine aspects of security involved in the
maintenance of the secure area visited by the President, Vice
President and other principal government officials.
At the direction of the Chief of Protocol is available to assist
with state functions given in the Diplomatic Functions Area on the
Eighth Floor, Department of State.
3. SUPERVISION EXERCISED
Has overall supervisory responsibility for nine permanent staff
members and up to 30 temporary staff. Is responsible for staff
development, training and assignment of specific duties as well as
monitority their performance
4. SUPERVISION
Works under the general direction of the Chief of Protocol. Must
exercise individual initiative, judgment, and independence of action
in carrying out normal duties. Receives guidance on unusual and
sensitive financial matters from the Assistant Chief of Protocol for
Administration.
5. OTHER SIGNIFICANT FACTS
Incumbent must have a well-rounded knowledge and understanding of
the obligations of this Government with respect to the observance of
international protocol and the importance of the role of the
President's Guest House (Blair and Blair-Lee Houses) in carrying out
the official protocol program. Incument is fequently brought into
close association with important U.S. Government officials, chiefs of
state and heads of government of foreign countries, as well as other
important foreign visitors; therefore, must possess a sense of
proportion, poise, dignity, and awareness on all occasions of protocol
requirements.
Xe:
TZ
& Reason for
&
(a) If this position replaces another (L e., e a change of datike
als DSES 0008
to an existing position), identify such position by title,
POSITION DESCRIPTION
allocation (marrice, marks, grade), and position number
6. Date of certification
RIF Code: 130.03
Feb. 20, 1963
In Liez of C-130-17-S-10908
(b) Other (specify)
7. Date received from C. B.O.
&
CLASSIFICATION ACTION
CLASS
INITIALS
DATE
ALLOCATION BY
CLASS TITLE or POSITION
Service
Series
Grade
a. CirD Service Commission
ES
130
HGB
7/13/79
b. Department. agency, or
establishment
Chief of Protocol
$
230
18
**
c. Bureau
(a)(9) Fed Reg 12-12-72
Level
(a)(9) 7ed. Reg.
d. Field office
yes. Reg. 9/63
Schedule C 6.302 (a) (15)
a Recommended by initial-
NOV 9 1962
ing office
Chief of Protocol
53
232
18
US
10. Name of employee (If records, specify V-1, 1, 3, or 4)
9. Organizationsl title of position (if any)
Chief of Protocol
Stirtey
c. Third subdivision
F DOEZLE
11. Department. agency, or establishment
Department of State
d. Fourth subdivision
a. First subdivision
Office of the Secretary
e. Fifth subdivision
b. Second subdivision
office of the Chief of Protocol
to is - complete and accurate description of the daties and responsibilities of
13. This is a complete and accurate description of the datice and responsibill Ues of this
position
ay position
Irul
(Signature of immediate supervisor)
(Date)
augus (Signature Riseard Jule of employee)
(Date)
Title:
14. Certification by boad of bureau. division. Beld office. or designsted representative
15. Certification by department. agency. ENT establishment
NOV 9 1962
Dayton W. Hull
11/30/62
(Signature)
(Date)
(Date)
Dristy Under Secretary for
Title:
Title: Chief, Compensation Division
Administration
16. Description 01
&
Ann
SCHEDULE c
yeu
'63
Executive Level IV per
(CLASSIFIER
(DATE).
Certified Current
Annual Currency Review
5USC 5315, foretion make (73),
Su 315774
you
'64
(CLASSIFIER (DATE)
Certified Current
Annual Currency Review
Him:
167
¡(CL:-
ATE)
activity for Compensation E.O. 11195 7 1/30/65. Pianet affersion in 1/30/05, live IV, under Federal amount, in
50.301 - PM X2-4201 Se , in :- 3/16/65]
0041
If Burt - additional 10is
CPO 1980-0-540830
3. Reas n for submitation:
5. C.B. C. certification No.
(a) If tbis (-eitho replaces another 11. e., A change of duties
in an existing position). Identify such position by title,
130.03 ST-166
POSITION DESCRIPTION
allocation (sersice, series, grade). and position number
a Date of certification
2/13/81
(b) Other (spectiy)
7. Date received from C. 8. O.
A.
CLASSIFICATION ACTION
NEW
CLASS
AFLOCATION BY
CLASS TITLE or POSITION
INITIALS
DATE
Service
Series
Onide
a. Civil Service Commiss. .n
1.. D., arte n: Jrency. or
establishment
Deputy Chief of Protocol
GS
130
15
FAJ
2/13
C. Benue
J. Fie.. office
Schedule C 213.3304
e. Rec :-0 by Extrat-
ng other
Deputy Chief of Protocol
GS
130
15
JAM
2/10/81
Organizer chal title of position " shill
10. Name of employee (If records. specify V-1, 1. 3. or 4)
11. Des actncy. or stablisbusent
c. Third subdivision
Department of State
Deputy Chief of Protocol
à. First subdivated
d. Fourth subdivision
Office of the Secretary
D. 500 Dd suddition
e. Fifth subdivision
Office of the Chief of Protocol
complete and occurate description of the C. and remonsibilities of
13. This is compiete and descrited of the dulka and insibijities of the
position
ALA .3 position
WgWk (Signture)
2/10/81
2-10-81
(Sepsture of Included required
(Late)
Tit!- Chief of Protocol
11 Certification b: h.s of b near, dirt-ten. 3. office. " Schieved representative
15. Cest Bration by department. agency. or
John (Signature) murtha 2/10/81 (Date)
for 2/13/81
(Electure)
(Date
r.::- Asst Chief of Protocol for Admin.
Title:
Director, PER/PPM
16. Description of regionsibility
"I certify that this is an accurate statement of the major duties and
responsibilities of this position and its organizational relationships,
and that the position is necessary to carry out government functions
for which I am responsible. This certification is made with the
knowledge that this information is to be used for statutory purposes
relating to appointment and payment of public funds, and that false
or misleading statements may constitute violations of such statutes
or their implementin regulations.
2/10/81
"
Signature of immediate supervisor
Date
SC: 1068
1.
WITHDRAWAL SHEET
Ronald Reagan Library
Collection Name
Withdrawer
DEAVER, MICHAEL: FILES
KDB 8/26/2011
File Folder
FOIA
PROTOCOL INTERVIEW
F97-0066/19
COHEN, D
Box Number
56
154
DOC Document Type
No of Doc Date Restric-
NO Document Description
pages
tions
1
LETTER
1 3/31/1983 B6
WILLIAM SADLEIR TO SELWA ROOSEVELT
Freedom of Information Act - [5 U.S.C. 552(b)]
B-1 National security classified information [(b)(1) of the FOIA]
B-2 Release would disclose internal personnel rules and practices of an agency [(b)(2) of the FOIA]
B-3 Release would violate a Federal statute [(b)(3) of the FOIA]
B-4 Release would disclose trade secrets or confidential or financial information [(b)(4) of the FOIA]
B-6 Release would constitute a clearly unwarranted invasion of personal privacy [(b)(6) of the FOIA]
B-7 Release would disclose information compiled for law enforcement purposes [(b)(7) of the FOIA]
B-8 Release would disclose information concerning the regulation of financial institutions [(b)(8) of the FOIA]
B-9 Release would disclose geological or geophysical information concerning wells [(b)(9) of the FOIA]
C. Closed in accordance with restrictions contained in donor's deed of gift.
4649 Garfield Street, N.W.
Washington, D.C. 20007
The Honorable Michael Deaver
Dear Mike:
You asked me last evening if I had any suggestions
on candidates to become Chief of Protocol. Cynthia and
I have discussed this and offer the following three names
as possibilities:
John W. Hanes, Jr.
209 South Lee Street
Alexandria, Virginia
Wells Stabler
5114 Manning Place
Washington, D.C.
Charles S. Whitehouse
2425 Foxhall Road
Washington, D.C.
Attached is biographic information on John Hanes
which he happened to send me some weeks ago in a totally
different connection. He has financial resources, experi-
ence, and presence. He and his wife could handle the job
well and would be our first choice.
Wells Stabler is a retired Foreign Service Officer
who was, among other things, our Ambassador in Spain. Bio-
graphic information on him would be readily available from
the Department of State. They are an intelligent and attrac-
tive couple.
Charles Whitehouse is also a retired Foreign Service
Officer whose last post was Ambassador in Thailand. He
is currently President of the Association of Foreign Service
Officers. Like Hanes, he has financial resources, experience,
and presence. His wife has certain interests of her own,
and I am unable to judge what influence this fact might
have on his decision if offered the position.
I hasten to assure you that none of these individuals
has the foggiest idea that Cynthia and I are submitting
their names to you. On this point I want you to be assured.
With warm regards,
Cordially,
Rich
Richard Helms
Enclosure
JOHN W. HANES, JR.
BIOGRAPHICAL INFORMATION
.ME
John Wesley Hanes, Jr.
ADDRESS
Home:
209 South Lee Street
Alexandria, Virginia 22314
Telephone: 703/683-6502
Office: 424 North Washington Street
Alexandria, Virginia 22314
Telephone:
703/549-3900
BIRTH
March 31, 1925, New York City
EDUCATION
Deerfield Academy, Deerfield, Massachusetts.
1939-1943
Yale University, New Haven, Connecticut.
1946-1950, B.A.
MARRIED
Lucy Pomeroy Deans, August 19, 1949; deceased August 1, 1976.
Elizabeth Millard Hoagland, May 27, 1979.
CHILDREN
Lucy Pomeroy Hanes - October 22, 1953
Carol Mitchel Hanes - November 3, 1954
Lindsay Philips Hanes - March 21, 1956
John Wesley Hanes, III - September 6, 1965
Children of EMH:
Joseph C. Hoagland, III
Peter Millard Hoagland
Jennifer Hoagland Sargent
CAREER
1976 -
Partner, Old Port Company, Alexandria, Virginia
1974 -
Chairman, Board of Directors, Inverness Capital
Corporation, Alexandria, Virginia.
1964 - 1974
Partner, Wertheim & Co., New York, New York;
Limited Partner, 1975 - 1978.
1961 - 1963
Associate, Wertheim & Co., New York, New York,
From June 15 to December 31.
1959 - 1961
Assistant Secretary of State (Administrator of
Security and Consular Affairs) from January 9,
1959; to January 20, 1961.
1957 - 1959
Deputy Assistant Secretary of State for Inter-
national Organization (United Nations) Affairs.
From February 20.
1953 - 1957
Special Assistant to the Secretary of State.
From January 21.
1953
Special Assistant to Secretary of State Designate
John Foster Dulles. January 1 - 20.
1950 - 1952
Economic Specialist, Office of the High Commis-
sioner, Germany (Frankfurt/Main - 1950; Berlin -
1951; Munich - 1952).
1943 - 1946
Army of the United States. Private - Captain.
CURRENT
Member, Board of Directors, Olin Corporation, New York, N.Y.
IVITIES
1963 -
Member, Finance Committee - 1967 -
Member, Audit Committee
1968 -
Chairman, Audit Committee
1974 -
- 2 -
CURRENT
Member, Board of Directors, Squibb Corporation, New York, N.Y.
ACTIVITIES
1967 -
continued)
Member, Executive Committee - 1967 -
Member, Audit Committee
1968 -
Member, Board of Directors, International Medical Corporation,
Denver, Colorado 1979 -
Member, Board of Trustees, Deerfield Academy, Deerfield,
Massachusetts; Executive Committee, 1968 - 1974;
Emeritus 1974 -
Member, Board of Directors, World Wildlife Fund (U.S. Appeal).
1963 - 1970; 1973 - ; Vice President 1963 - 1970; Chairman,
Executive Committee, 1976 - 1978.
Member, Board of Trustees, Virginia Chapter of The Nature
Conservancy.
Member, Boone and Crockett Club, New York, N.Y. 1963 - ;
Chairman and Member, Investment Committee, 1967 - 1969;
Assistant Secretary, 1973 - 1974; Secretary, 1974 - 1980;
Member, Executive Committee, 1967 - 1972; Vice President
1980 - .
President and Member of the Board of Directors, The Hanes
Foundation, 1952 - .
ST
1957 - 1961 United States Representative to the Executive
Committee of the United Nations High Com-
missioner for Refugees, Geneva, Switzerland.
1958
Chairman of the United States Delegation to the
World Health Organization, Minneapolis,
Minnesota.
1958
Vice Chairman of the United States Delegation to
UNESCO, Paris, France.
1959 1961
Member of the Commission on International Rules
of Judicial Procedure.
1959 1960
- United States Representative to the Council of
the Inter-Governmental Committee for European
Migration, Geneva, Switzerland.
1960 - 1961
United States Commissioner and Chairman of the
United States section of the Caribbean Commission
1962 - 1974 Member, Board of Directors, The Red Food Stores,
Int., Chattanooga, Tennessee
Chairman of the Board, June 1962 - February 1968
Member, Stock Option Committee, 1968 - 1974
Member, Executive Committee, 1968 - 1974
1965 - 1970
Member, Board of Directors, Hanes Corporation,
Winston-Salem, North Carolina
Member, Finance Committee, 1968 - 1970
Member, Executive Committee, 1965 - 1966
Chairman, Stock Option Committee, 1968 - 1970
- 3 -
PAST
1971 - 1976
Member, Board of Directors, Ohio Plate Glass
EXPERIENCE
Company, Toledo, Ohio
(continued)
1974 - 1979
Member, Board of Directors, Olinkraft, .Inc., West
Monroe, Louisiana
Member, Executive Committee, 1974 - 1979
Chairman, Audit Committee, 1974 - 1979
1975 - 1979
Member, Board of Directors, Digi-Log Systems, Inc.
Horsham, Pennsylvania
1977 1979
Member, Board of Directors, Goldmark Communications
Corporation, Stamford, Connecticut
1962 - 1971 Member, Board of Directors, National Audubon
Society; Executive Committee, 1968 - 1971;
Secretary of the Society, 1968 - 1971
1974 1979 Member, Board of Directors, The World Wildlife
Fund (International)
1970 - 1974
Commonwealth of Virginia Council on the Environment.
Vice Chairman, 1970 - 1972
Chairman, 1972 - 1974
1964 1974
Member, Advisory Council, School of Advanced In-
ternational Studies (of Johns Hopkins University)
1969 1976
Member, Board of Visitors, Fletcher School of Law
and Diplomacy (of Tufts University); Committee
on Administration
1973 1976
Member, Board of Trustees, The Johns Hopkins Univer-
sity; Committee on Finance; Committee for Applied
Physics Laboratory; Committee on Nomination of
New Trustees
1973 - 1976
Member, Board of Visitors, The College of William
and Mary in Virginia; Committee on Finance;
Committee on Academic Affairs
AFFILIATION Republican
NON-
Episcopalian
VOCATIONAL
CLUBS
The Links, New York, N.Y.
The Leash, New York, N.Y.
Metropolitan, Washington, D.C.
Nineteen Twenty-Five F Street, Washington, D.C.
City Tavern, Washington, D.C.
Currituck, North Carolina
Cane River, North Carolina
9:81
Peter D. Hannaford
10960 Wilshire Boulevard
Los Angeles, California 90024
3/477-8231
See February 26, 1982
NA
The Honorable Michael K. Deaver
Deputy Assistant to the President
The White House
Washington, D.C. 20050
Dear Mike,
With Penne Kurth under consideration for the position of
Chief of Protocol, I am writing to add my enthusiastic support
to that of others you are hearing from. Penne's energy, poise
and charm would be fine assets for the Administration in this
important job.
As you know, Penne has a long record of active work for
civic and charitable causes, as well as the Republican party.
You are familiar, of course, with her work as vice chairman
of the Kennedy Center concert at Inauguration time and for
arious RNC events.
I have seen her at work as a fellow board member of the
White House Preservation Fund and have been impressed by her
dynamism. She is also active on the boards of the National
Symphony orchestra and Children's Hospital Medical Center.
Fritz is fully supportive of Penne's interest in this
post. I've learned also that she would have no "divestiture"
complications.
I believe Penne would be a credit to the Reagans in
every way.
Sincerely,
Ga Hannaford
CC: Vice President George Bush
PDH/ell
THE WHITE HOUSE
WASHINGTON
January 14, 1982
Dear Dan:
I appreciate your taking the time to
let us know about Frances Preston. I
will keep your recommendation in mind
when we are ready to make our final
decision.
Thanks again for the input.
Sincerely,
MICHAEL K. DEAVER
Assistant to the President
Deputy Chief of Staff
Mr. Dan McKinnon
The Chairman of the Civil Aeronautics Board
Washington, D.C. 20428
LONAUTICS
THE CHAIRMAN
OF THE
#
DELIVED STATES
CIVIL AERONAUTICS BOARD Thank
WASHINGTON, D. C. 20428
January 7, 1982
Dear Mike:
It's my understanding that you are making
the direct decisions on the Chief of
Protocol.
In case you haven't seen it, I am enclosing
a copy of a letter I wrote to Pen James.
Frances Preston certainly is a very loyal
and trustworthy woman and I think you would
find it worth your time to ask her up and
get acquainted to see if she could do the
job you would like done.
In twenty years of business, she is the
finest woman executive I've ever run into.
Best regards,
D- Dan McKinnon
Mr. Michael K. Deaver
Deputy Chief of Staff
Assistant to the President
The White House
Washington, D. C.20500
Enclosure
December 2, 1981
Dear Penn:
If the enclosed article is true, I'd like to offer a
suggestion for one person you may want to give serious
consideration to.
Her name is Frances Preston. She is in her mid-50's
and is the Vice President of the Nashville Office of
Broadcast Music, Inc.
In my travels around the United States, I believe she
is the smartest business woman I've ever run across.
Broadcast Music Inc. is a music licensing organiza-
tion and they are responsible for securing rights
for artists and song writers who originate songs.
She has proven her skills for the last twanty years,
being able to put on functions and understanding the
intricacies of matching up tables appropriately. In
the music business, as you can imagine, there are a
lot of divorces and a lot of enemies, and being able
to seat people correctly, takes real skills and talent.
She is astute business wise and has an exceptional
ability to get along and manage people in a gracious
manner.
As you search for a replacement, I'd like to suggest
you include her on the list of those you look at. I
don't think you'll be disappointed.
She can be contacted at Broadcast Music Inc., 10 Music
Square, Nashville, Tenn. 37203; telephone 615/259-3625.
Best regards,
s/ Dan McKinnon
LAW OFFICES
Hold
SHIPLEY SMOAK & HENRY
SUITE 820
File
910 17TH STREET, N. W.
WASHINGTON, D. C. 20006
(202) 775-1330
telex:(wui) 64538 USEXP
OF COUNSEL
E. EDWARD STEPHENS
December 18, 1981
Honorable Michael K. Deaver
4521 Dexter Street
Washington, D. C. 20007
Dear Mike:
Now that Lee Annenberg has left the Office of Protocol,
I would like to make a couple of suggestions that I think
would be helpful.
The first is that I am enclosing a copy of a memorandum
which I prepared as a member of the transition team in the
Department of State, on the subject of the Office of Chief
of Protocol. Perhaps the personnel people should read this
for some ideas on the operations of the office.
The next recommendation that I would like to make to
you is that Shirley should not be appointed. I have some
very definite ideas about this which I would be willing to
pass on to you if it is of importance.
I have been struggling to come up with the name of
someone who I think would be suitable, and I only have one
to suggest. I have no idea if he would take the job, but if
he would, I think he probably would be very good. You might
consider Robert Mosbacher. His only disadvantage at the
moment is that I don't believe he is married (although I
could be wrong about that), and the office sould be filled
by a couple and not just one person.
These are some thoughts for whatever they are worth --
all my best,
Sincerely Oar yours,
Marion H. Smoak
MHS
h
THE OFFICE OF THE CHIEF OF PROTOCOL (S/CPR)
This office is perhaps the least understood of any division
in the Department of State. Its functions are little known to
most and therefore are not appreciated.
Very few people understand, for example, the complexity
and quantity of strictly legal problems handled in the office, or
of the number of personnel, approximately 15,000, who constitute
the diplomatic community to the United States, and must be
administered, controlled and dealt with by Protocol.
A second problem emerges through the State Department
and generally in this regard, there is a feeling that Protocol
requires no expertise and that any good employee can handle the
"predominantly social requirements" that it is thought constitute
the duties of the office.
As a result, S/CPR has been, in the past few years, a most
critically abused office. (This statement is not intended as a
criticism of anyone on duty presently or in the past.) It has,
therefore, been robbed of its potential, its functions have been
constantly eroded, and its prestige has been lowered to critical
level.
It should be noted here that most countries take a more
serious view of protocol than is generally the approach in the
United States. Many have two Chief-of-Protocol, one in the Foreign
Office and one on the staff of the Chief-of-State. Some ascribe
the greatest importance to the position, using it as Chief of
Staff (Morocco is an example). There is little wonder that the
somewhat casual approach in the United States is often misunder-
stood. In such cases, confusion and discontent result in a manner
- 2 -
that is reflected in our international relations. President
Nixon was required on one occasion to fly from Washington to
New York City to smooth over the hurt feelings of the President
of France resulting from an incident that never should have
occurred. On another occasion, the Chief-of-Protocol was directed
to visit 17 Chiefs-of-Mission in two days to apologize for an
oversight resulting from poor coordination in work by Protocol
and the White House staff. What was the result of these incidents?
How did they affect negotiations in progress between the United
States and the 18 other nations involved? The least that can
be said is that they surely did not enhance the prestige of the
United States.
Considered from a different viewpoint, the Chief-of-Protocol
is adopted by the diplomatic community as its point-of-contact
with the President and the United States Government. Any lessening
of importance and influence in this position makes the Chiefs-of-
Mission very uncomfortable. They begin to feel that the door
is closed to them, that their influence has waned. Unhappiness
gives way to concern, and concern to suspicion. A concerned or
suspicious foreign visitor or diplomat is one who is not given to
easing negotiations, or one who is likely to hold us in great
respect.
The Department of State has a great deal at stake in this
regard. The disadvantage which results in its daily contacts
is obvious, but beyond this, the Department is failing to take
advantage of a tremendous opportunity to place before appropriate
persons on the President's staff, in a very advantageous manner,
- 3 -
delicate problems that are best handled between intimates on a
highly personal basis. This assumes that the Chief-of-Protocol
is a personal appointee of the President and has access to him,
which indeed he should have (the last Chief-of-Protocol to enjoy
this relationship was Emil Mosbacher of New York, appointed by
Richard Nixon).
The transition affords the only opportunity for at least
four years to improve on this situation. Toward that end, the
following steps are considered to be critical and should be
implemented by the new Administration:
1) The Chief-of-Protocol, while remaining in the State
Department administratively, must be assigned to the
President's staff in proper order of precedence.
2) An office with one employee and adequate space for
the Chief-of-Protocol should be opened in the White
House or in the Executive Office Building. This office
must be adequate for the reception of diplomatic visitors.
In addition, it should serve as the focal point for White
House staff coordination.
3) The Chief-of-Protocol must be given assigned functions
to supervise (or approve) all matters in the White House
dealing with the Chiefs-of-Mission, overseas visitors
and visits of the President overseas. (This will bring
the expertise of S/CPR into these areas where in the
past they have been handled exclusively by White House
personnel.)
- 4 -
4) The position of Deputy Chief-of-Protocol must be
re-established. (At present it is combined with
duties of an Assistant Chief-of-Protocol)
5) The Chief-of-Protocol must be very carefully selected.
The following should be kept in mind in the selection
process:
(a) The duties of the office require a couple rather
than a single person. The wife can be of great
help and for the most part, should be selected
on the same basis as the applicant.
(b) The recent experience with women in this position
has not been very successful. The fact is that
the great majority of world leaders are men, some
from cultures that, by our standards, have far
to go in opening their societies to women. Whether
we like it or not, a woman as Chief-of-Protocol
creates problems that are awkward and unnecessary.
(c) The Chief-of-Protocol should be financially
independent with a high social visibility. He
and his wife should be able to bring experience and
composure to official entertaining for the President
and Secretary of State.
(d) There is much technical work to be done in the
office. An appointee with a legal background and
a wide experience in travel or international business
would be helpful.
(e) Finally, he should be a friend of the President
of long standing and should be dedicated to the
- 5 -
success of the President and his administration.
He should be willing to devote sixteen hours per
day, five days each week, to the task of accomplishing
this purpose.
6) Funds for the operation of Blair House should be
increased in order to restore this activity to its
former level of excellence.
MSmoak JMcD
12/5/80
THE WHITE HOUSE
WASHINGTON
January 11, 1982
Dear Dick:
I'm sorry to be SO tardy in responding to
your good notes. I'm grateful for the
names you suggested for Protocol and they
are in "the system".
It's been such a fantastic year for The
Deavers and the most rewarding part has been
the new friendships we have made. We're
grateful for yours and Cynthias. I hope
there will be many times together in 1982.
Warm regards,
MICHAEL K. DEAVER
Assistant to the President
Deputy Chief of Staff
The Honorable Richard Helms
4649 Garfield Street, N.W.
Washington, D.C. 20007
BCC: d. Congri
RICHARD HELMS
Qutate
Tuember 31, 1981.
Dear Mike,
J mached for the phone this
morning, but learned from your office
that you would be away until Mmday.
Hence thin holograph.
At year'r end I want to
thank you on Cyntina behalf an well
as my own for your many hindnesses
these part months. We are well aware
that you have been friendly to us
in ways not seen, and we deeply
appreciate it. Carolyn and you are
a bright addition tr the Washington
canvar, and we hope that your
presence will become permanent. In
any event, may me see you after
in the New N year. That in a good wish.
For 1982 good health, happiness,
and satisfaction! Good luch and
but wisher tr you hath!
with warment regards,
Cordially,
Jich
fill
THE WHITE HOUSE
WASHINGTON
December 4, 1981
MEMORANDUM FOR MICHAEL K. DEAVER
FROM:
JOSEPH W. CANZERI
+
SUBJECT:
CHIEF OF PROTOCOL
Bill Codus came to see me yesterday regarding the opening in the
Protocol Office. He would like to be considered for the position
of Chief of Protocol.
Attached are information pieces he would like you to review.
Thanks very much.
MIA
THE CODUS CORPORATION
W December 3. 1981
Dear Milse:
review the attached, & would
after you have had time to
welcome the oppatinity to meet
with you.
Cordially- Bett
]
1090 VERMONT AVENUE, N.W.
SUITE 815
WASHINGTON, D.C. 20005
(202) 347-4947
WILLIAM R. CODUS
CAMPAIGN ACTIVITIES -- REAGAN/BUSH
November 13, 14 1979
Washington, D C -- Lead Advance, News Conference
Senate Dirksen Office Building
Governor Reagan announced formally--
Presidential Candidate
April 1, 1980
Request from William Casey to find a private home for
Governor and Mrs. Reagan in the Washington area.
The months of April, May and June were spent looking
for a home.
June 18, 1980 -- Mrs. Reagan
Accompanied Mrs. Reagan to view three homes in McLean,
Falls Church, Virginia and Potomac, Maryland.
June 19, 1980 -- Mrs. Reagan
Accompanied Mrs. Reagan to Middleburg, Virginia and
visited two homes. Selected Wexford.
September 15, 1980 -- Mrs. Reagan/Mrs. Bush
Lead Advance -- Researched and visited private home in
Bethesda where Mrs. Reagan lived as a child.
Rally -- Marjorie Holt Headquarters in Glen Burnie, Md.
Luncheon -- Anne Arundel County Republican Women.
Visit to Baltimore Center and Inner Harbor.
October 10, 1980 -- Governor and Mrs. Reagan
"Rally in the Valley" -- Lead Advance, Devonshire Downs,
Northridge, California.
October 30, 1980 -- Governor Reagan
Lead Advance -- Lodi, New Jersey -- Rally and Senior
Citizens event.
November 20, 1980 -- January 21, 1981
Director, Diplomatic/Protocol Office of the Presidential
Inaugural Committee -- on a full time basis.
WILLIAM R. CODUS
OBJECTIVE: Advise and represent clients with respect to economic
development and governmental liaison requirements and
problems, utilizing my well-established contacts with
senior officials of foreign governments, U.S. business,
and political bodies, plus Federal Departments and
regulatory agencies.
SUMMARY:
Foreign affairs and public relations executive, with more
than twenty years' experience in policy and executive
functions in Washington and abroad. Experienced manager,
innovative consultant and creative staff executive.
Proven skills in sales, personal communications and
leadership. Traveled extensively throughout the world on
official business. Served as representative of three U.S.
Presidents.
PROFESSIONAL President, The Codus Corporation - International Communicators/
Public Relations
EXPERIENCE:
1980-
Vice President, Doremus & Company
1977
Deputy Managing Director, Doremus & Company, International
* Developed Doremus' International Division which, under
my direction, became the leading public relations firm
to counsel foreign governments.
* Negotiated contracts with foreign governments, domestic
and international corporations.
* Planned, organized and supervised meetings between
corporate leaders and foreign dignitaries.
* Total responsibility for an expanded program of
communications services for foreign governments and
corporations.
*
Supervised and implemented a two-day Washington sym-
posium for the Nihon Keizai Shimbun, Japan's leading
newspaper, in U.S. - Japan economic relations.
Symposium attended by 200 representatives from
business, media, government, and academic sectors.
1977-
U.S. Department of State
1969
Assistant Chief of Protocol, Presidential Appointment
*
Planned, organized and supervised the visits of more
than one hundred Chiefs of State, heads of governments,
foreign ministers, and other high ranking officials, to
the United States.
*
President's personal representative to the Washington
Diplomatic Corps.
*
Planned and coordinated the travel of the American
President, abroad.
*
Developed plans and recommended itineraries for
official visits to the U.S. by foreign dignitaries.
Worked closely with the White House, Department of
State and other government agencies, advising them on
the policies and arrangements for official visits.
Served as principal liaison, insuring that visits were.
properly planned and implemented.
*
Designed comprehensive "visits manual".
*
Counseled and maintained close contact with military
authorities, U.S. Secret Service, Congress, foreign
embassies, government agencies, and U.S. corporations.
ADDITIONAL
General Sales Manager, Columbia Broadcasting System, Inc.
EXPERIENCE:
1964-1969
Sales Manager, WPAT Radio, Capital Cities Broadcasting
Company 1960-1964
Account Executive, Weed Radio and Television Corporation
1956-1960
*
Developed marketing plans and sales strategies for
network and owned-and-operated radio and television
stations. Successfully sold radio and television time
through executive presentations to clients and
advertising agencies.
*
Organized new sales division, trained and managed sales
staff.
Research Assistant, University of Chicago Industrial
Relations Center 1954-1955
*
At Basic Economic College Industry Training Program,
instructed plant managers and supervisors, to develop
and improve leadership techniques.
EDUCATION:
Seton Hall University, South Orange, New Jersey
Bachelor of Science, Management
New York University, New York, New York
Post-graduate studies
FAMILY:
Married, three children
OFFICE:
HOME:
1090 Vermont Avenue, N W
8704 Streamview Road
Washington, D.C. 2000 5
Potomac, Maryland 20854
(202) 347-4947
(301) 983-1723
MTTH
THE CODUS CORPORATION
WW
CLIENT LIST
1981
THE AMERICAN STOCK EXCHANGE
THE AMERICAN LOHMAN COMPANY (DIVISION OF MANNESMAN, G. A.)
THE ARAB REPUBLIC OF EGYPT
BURNS INTERNATIONAL SECURITY SYSTEMS
DOREMUS & COMPANY
FAITH & HOPE (MRS. ANWAR EL SADAT'S CHARITY-REHABILITATION
CENTER, CAIRO)
GREYHOUND EXHIBITGROUP, INC.
HORIZON COMMUNICATIONS (Cable Television)
MILTON FENSTER ASSOCIATES, INC.
MUDGE ROSE GUTHRIE & ALEXANDER
THE NATIONAL COMMITTEE*ARTS FOR THE HANDICAPPED
OHIO ART COMPANY
PEPSICO, INC.
THE REPUBLIC OF TURKEY
THE REPUBLIC GROUP (Energy Division)
THE CAREY CORPORATION
1090 VERMONT AVENUE, N.W.
SUITE 815
WASHINGTON, D.C. 20005
(202) 347-4947