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Travel - Ledwig
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118570726
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Travel - Ledwig
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Records of the White House Office of the Deputy Chief of Staff (Reagan Administration)
Michael Deaver's Subject Files
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Ronald Reagan Presidential Library
Digital Library Collections
This is a PDF of a folder from our textual collections.
Collection: Deaver, Michael
Folder Title: Travel-Ledwig
Box: 60
To see more digitized collections
visit: https://reaganlibrary.gov/archives/digital-library
To see all Ronald Reagan Presidential Library inventories visit:
https://reaganlibrary.gov/document-collection
Contact a reference archivist at: [email protected]
Citation Guidelines: https://reaganlibrary.gov/citing
National Archives Catalogue: https://catalog.archives.gov/
WITHDRAWAL SHEET
Ronald Reagan Library
Collection Name DEAVER, MICHAEL: FILES
Withdrawer
KDB
8/29/2011
File Folder
TRAVEL - LEDWIG
FOIA
F97-0066/19
Box Number
62
COHEN, D
182
DOC Doc Type
Document Description
No of Doc Date Restrictions
NO
Pages
1
FORM
TRAVEL VOUCHER (FORM SF1012)
1
8/27/1984 B6
(FRONT ONLY)
2
FORM
TRAVEL VOUCHER (FORM SF1012)
1
12/14/1983 B6
(FRONT ONLY)
3
FORMS
TRAVEL VOUCHER (FORM SF1012)
1
10/7/1983 B6
(FRONT ONLY) + COPY OF CHECK
4
FORM
TRAVEL VOUCHER (FORM SF1012)
1
10/7/1983 B6
(FRONT ONLY)
5
FORMS
TRAVEL VOUCHER (FORM SF1012)
1
9/28/1983 B6
(FRONT ONLY) + COPY OF CHECK
6
FORMS
TRAVEL VOUCHER (FORM SF1012)
1
9/22/1983
B6
(FRONT ONLY)
Freedom of Information Act - [5 U.S.C. 552(b)]
B-1 National security classified information [(b)(1) of the FOIA]
B-2 Release would disclose internal personnel rules and practices of an agency [(b)(2) of the FOIA]
B-3 Release would violate a Federal statute [(b)(3) of the FOIA]
B-4 Release would disclose trade secrets or confidential or financial information [(b)(4) of the FOIA]
B-6 Release would constitute a clearly unwarranted invasion of personal privacy [(b)(6) of the FOIA]
B-7 Release would disclose information compiled for law enforcement purposes [(b)(7) of the FOIA]
B-8 Release would disclose information concerning the regulation of financial institutions [(b)(8) of the FOIA]
B-9 Release would disclose geological or geophysical information concerning wells [(b)(9) of the FOIA]
C. Closed in accordance with restrictions contained in donor's deed of gift.
LW
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
DATE:
September 13, 1984
FOR:
ANGELA M. BUCHANAN JACKSON
TREASURER, REAGAN/BUSH '84
FROM:
JOHN F. W. ROGERS
ASSISTANT TO THE PRESIDENT FOR
MANAGEMENT AND ADMINISTRATION
SUBJECT:
AUTHORIZATION FOR PAYMENT
Gail Ledwig
COMPANY:
The White House
Washington, D.C. 20500
N/A
CHECK PAYABLE TO:
$0
AMOUNT:
Accompany the President to Dallas, TX 8/22-24/84
PURPOSE:
Invoice
Item
Quantity
Amount
Date
Authorized by:
(signature of approving official)
Date sent for payment:
COMMENTS:
No expenses authorized for this trip.
Buff
WITHDRAWAL SHEET
Ronald Reagan Library
Collection Name
Withdrawer
DEAVER, MICHAEL: FILES
KDB 8/29/2011
File Folder
FOIA
TRAVEL - LEDWIG
F97-0066/19
COHEN, D
Box Number
62
182
DOC Document Type
No of Doc Date Restric-
NO Document Description
pages
tions
1
FORM
1 8/27/1984 B6
TRAVEL VOUCHER (FORM SF1012) (FRONT
ONLY)
Freedom of Information Act - [5 U.S.C. 552(b)]
B-1 National security classified information [(b)(1) of the FOIA]
B-2 Release would disclose internal personnel rules and practices of an agency [(b)(2) of the FOIA]
B-3 Release would violate a Federal statute [(b)(3) of the FOIA]
B-4 Release would disclose trade secrets or confidential or financial information [(b)(4) of the FOIA]
B-6 Release would constitute a clearly unwarranted invasion of personal privacy [(b)(6) of the FOIA]
B-7 Release would disclose information compiled for law enforcement purposes [(b)(7) of the FOIA]
B-8 Release would disclose information concerning the regulation of financial institutions [(b)(8) of the FOIA]
B-9 Release would disclose geological or geophysical information concerning wells [(b)(9) of the FOIA]
C. Closed in accordance with restrictions contained in donor's deed of gift.
Complete this
INSTRUCTIONS TO TRAVELER (Unlisted items are self-explanatory)
PAGE
information
2
SCHEDULE
Col. (c) If the voucher includes
Com-
Col. (d)
Show amount incurred for each meal, including tax and tips, and daily total
if this is a
per diem allowances for
plete
thru (g)
meal cost.
continuation
OF
OF
sheet.
1
members of employee's
only
(h) Show expenses, such as: laundry, cleaning and pressing of clothes, tips to bellboys,
PAGES
EXPENSES
immediate family, show
for
porters, etc. (other than for meals).
TRAVEL AUTHORIZATION NO.
(i) Complete for per diem and actual expense travel.
AND
members' names, ages,
actual
(j) Show total subsistence expense incurred for actual expense travel.
6799
and relationship to em-
expense
(m) Show per diem amount, limited to maximum rate, or if travel on actual expense, show
AMOUNTS
ployee and marital status
travel
the lesser of the amount from col. (j) or maximum rate.
of children (unless infor-
(n) Show expenses, such as: taxi/limousine fares, air fare (if purchased with cash), local or
TRAVELER'S LAST NAME
CLAIMED
long distance telephone calls for Government business, car rental, relocation other than
mation is shown on the
subsistence, etc.
Ledwig
travel authorization.)
DATE
TIME
ITEMIZED SUBSISTENCE EXPENSES
MILEAGE
AMOUNT CLAIMED
DESCRIPTION
RATE:
84
MISCEL-
19
(Hour
(Departure/arrival city, per diem
MEALS
e
LANEOUS
TOTAL
and
computation, or other explanations
SUBSISTENCE
NO. OF
MILEAGE
SUBSISTENCE
OTHER
BREAK-
SUBSIS-
LODGING
am/pm)
of expense)
FAST
LUNCH
DINNER
TOTAL
TENCE
EXPENSE
MILES
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
(k)
(1)
(m)
(n)
8/22
1:20
Dpt. Andrews AFB
8/22
3:00
Ar. Dallas, Texas
8/24
7:00
Dpt. Dallas, Texas
8/24
11:40
Ar. National Airport,
Walshingotn, D.C.
SUBTOTALS
If additional space is required, continue on another SF 1012-A BACK. leaving the front blank.
TOTALS
in compliance with the Privacy Act of 1974, the following information is pro-
criminal, or regulatory investigations or prosecutions, or when pursuant to a
requirement by this agency in connection with the hiring or firing of an
Enter grand total of columns (1), (m) and
vided Solicitation of the information on this form is authorized by 5 U.S.C.
employee, the issuance of a security clearance, or investigations of the per.
(n), below and in item 13 on the front of
Chap 57 as implemented by the Federal Travel Regulations (FPMR 101.7),
E.O. 11609 of July 22, 1971, E.O. 11012 of March 27, 1962, E.O. 9397 of
formance of official duty while in Government service. Your Social Security
this form.
November 22, 1943, and 26 U.S.C. 6011(b) and 6109. The primary purpose
Account Number (SSN) is solicited under the authority of the Internal
of the requested information is to determine payment or reimbursement to
Revenue Code (26 U.S.C. 6011(b) and 6109) and E.O. 9397, November 22,
eligible individuals for allowable travel and/or relocation expenses incurred
1943, for use as a tax payer and/or employee identification number; disclosure
under appropriate administrative authorization and to record and maintain
is MANDATORY on vouchers claiming travel and/or relocation allowance
expense reimbursement which is, or may be, taxable income. Disclosure of
TOTAL
COSTS of such reimbursements to the Government. The information will be
used bylofficers and employees who have a need for the information in the
your SSN and other requested information is voluntary in all other instances;
AMOUNT
performance of their official duties. The information may be disclosed to
however, failure to provide the information (other than SSN) required to
CLAIMED
appropriate Federal, State, local, or foreign agencies, when relevant to civil,
support the claim may result in delay or loss of reimbursement.
STANDARD FORM 1012 BACK (10-77)
@U.S. G.P.O. 1982-361-526/8092
THE WHITE HOUSE OFFICE
OFFICIAL TRAVEL AUTHORIZATION
No. 6799
August 20, 1984
TRAVELER TO COMPLETE SECTIONS 1-8.)
Date of Request
TRAVELER
Gail W. Ledwig
Name:
White House Staff
6475
WW
Extension:
Room:
Other
TO accompany the President - Aug 22-24, 1984
2.
PURPOSE(S) and DATE(S):
Washington, D.C. to Dallas, Texas and Return to Washington, D.C.
3.
ITINERARY
(List all cities where stopover occurs.)
4.
DEPARTURE:
RETURN:
Date:
August 22, 1984
Date:
August 24, 1984
Time:
12:00 Noon
Time:
7:00 AM
Mode:
Gov. Transportation
Mode:
Piedmont Flight #82
5.
NATURE:
100% Official
100% Political
SIGNATURES:
Traveler:
butwing (I agree
have read to the terms set forth on the reverse side)
Theusa Churse/RPW 8/22
Department Head
Approving Officer
(Special Assistant to the President for Administration)
7.
ESTIMATED COSTS:
SPECIAL EXPENSES:
No. of Days Per Diem
Registration Fee of $
Hotel Name
Commercial Car Rental
Hotel Daily Rate $
Excess Baggage
Other
Other
8.
TRAVEL ADVANCE REQUESTED:
YES
No
Amount: $
Signature of Recipient:
Date:
REPAID:
Amount
Date
Schedule
Balance this trip
9.
FOR TRANSPORTATION OFFICE USE ONLY:
0015408089659
GTR No. RBF4
Amount $
139.00
103 0 PH28
(8/13/81)
ORIGINAL (Return with Voucher)
THE WHITE HOUSE OFFICE
OFFICIAL TRAVEL AUTHORIZATION
No. 6799
(TRAVELER TO COMPLETE SECTIONS 1-8.)
Date of Request
August 20, 1984
1.
TRAVELER
JJA oT tohlauz 21 ΓHT
Name:
Gail W. Ledwig A SWAJ ТИЗМИЯ White House Staff 199A
ЭНТ 2A 2A
Extension:
6475
Room:/ LA WW
Other ES
STEROIT
2. PURPOSE(S) and DATE(S):
To accompany the President - Aug 22-24, 1984
YJ00 КУАЯТ IADITIO ЯОЗ
3. ITINERARY Washington, D.C. to Dallas, Texas and Return to Washington, D.
(List all cities where stopover occurs.)
ol-beinuooosnu gnibristajuo ПБ djjw эпоүпь 01 bebivorq 30 for Iliw гээпsуbА
4.
DEPARTURE:
RETURN:
sonsvbs
Date: August 22, 1984 noH Date: August 24, 1984
0022 појгпэіхэ
Time:
12:00 Noon
Time: 7:00 AN
Mode: Gov. Transportation можи Mode: 18 Piedmont Flight ¥82
5. NATURE:
100% Official
H
100% Political
moil noitoubeb bisqoi Hiw Pàidrivé
6. SIGNATURES:
2 tedmem
Traveler:
(I have read and agree to the terms set forth on the reverse side)
УДИО JIVART
nsdt тэгію gruntiv Department Head to 1 Пвиг Approving Officer
УЛБ lo 1200 onT (leven івлогтоф 10 Isoitiloq on (Special Assistant to the President for Administration)
betebiznoo 9d Hiw levsal tot beau grried bhe
7. ESTIMATED COSTS:
vlgnib10006 betset SPECIAL EXPENSES:
No. of Days Per Diem
Registration Fee of $
Hotel Name
Commercial Car Rental
Hotel Daily Rate $
Excess Baggage
Other
Other
8. TRAVEL ADVANCE REQUESTED:
YES
No
Amount: $
Signature of Recipient:
Date:
REPAID:
Amount
Date
Schedule
Balance this trip
9. FOR TRANSPORTATION OFFICE USE ONLY:
0015408089659
GTR No. RCF4
Amount $
139.00
(8/13/81)
ORIGINATING OFFICE COPY
THE WHITE HOUSE OFFICE
OFFICIAL TRAVEL AUTHORIZATION
No. 6799
(TRAVELER TO COMPLETE SECTIONS 1-8.)
Date of Request
August 20, 1984
1. TRAVELER
LIA
oT
TORLAUS
21HT
Name:
Gail W. Ledwig
White House Staff
Extension:
6475 WW 3HT 2A BA
Room:
OT
Other ER
СТЯЖОТ
2. PURPOSE(S) and DATE(S):
To accompany the President - Aug 22-24, 1984
УЛИО INVART INDITIO ЯОЗ
3. ITINERARY Washington, D.C. to Dallas, Texas and Return to Washington, D.
(List all cities where stopover occurs.)
of bebivorg ton
4.
DEPARTURE:
RETURN:
Date: August 22, 1984 Date: August 24, 1984
0025
Time:
12:00 Noon
Time: 7:00 AM
Mode: Gov. Transportation МОЯЗ Mode: Piedmont Flight #82
5. NATURE:HDQZ5
100% Official
100% Political synavis level VOIA
6. SIGNATURES:
minitive
referiov
isdmem
Traveler:
(I have read and agree to the terms set forth on the reverse side)
nsdi isrlto Department Head 10 ed JOA Iteda bewear- Approving Officer
you lo 1800 STITUS (lovers 10 (Special Assistant to the President for Administration)
Denebianos ad How 201
7. ESTIMATED COSTS:
vignibnoos SPECIAL EXPENSES:
No. of Days Per Diem
Registration Fee of $
Hotel Name
Commercial Car Rental
Hotel Daily Rate $
Excess Baggage
Other
Other
8. TRAVEL ADVANCE REQUESTED:
YES
No
Amount: $
Signature of Recipient:
Date:
REPAID:
Amount
Date
Schedule
Balance this trip
9. FOR TRANSPORTATION OFFICE USE ONLY:
GTR No. RASY
00/5408 0015408089658 of
Amount $
13900
(8/13/81)
HW
ORANDUM
THE WHITE HOUSE
WASHINGTON
DATE: July 30, 1984
FOR:
ANGELA M. BUCHANAN JACKSON
TREASURER, REAGAN/BUSH '84
FROM:
JOHN F. W. ROGERS
ASSISTANT TO THE PRESIDENT FOR
MANAGEMENT AND ADMINISTRATION
SUBJECT:
AUTHORIZATION FOR PAYMENT
COMPANY:
Gail Ledwig
The White House
Washington, D.C. 20500
CHECK PAYABLE TO:
Gail Ledwig
AMOUNT:
$52.50
PURPOSE:
Accompany the President to Texas, Georgia, New Jersey 7/25-26
Date
Invoice
Item
Quantity
Amount
REAGAN-BUSH '84
CHECK
NO.
18468
440 FIRST STREET, N.W.
SUITE 600
WASHINGTON, D.C. 20001
15-3
540
THE RIGGS NATIONAL BANK
WASHINGTON, D.C.
DATE
CHECK NUMBER
IFTY TWO AND 50/100
08/08/84
0000018468
PAY TO
AMOUNT
THE
ORDER OF:
LEDWIG, GAIL
$
THE WHITE HOUSE
*******52.50*
WASHINGTON. DC. 20500
Carl
Credition
LIVE
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
DATE: July 30, 1984
FOR:
ANGELA M. BUCHANAN JACKSON
TREASURER, REAGAN/BUSH '84
FROM:
JOHN F. W. ROGERS
ASSISTANT TO THE PRESIDENT FOR
MANAGEMENT AND ADMINISTRATION
SUBJECT:
AUTHORIZATION FOR PAYMENT
COMPANY:
Gail Ledwig
The White House
Washington, D.C. 20500
CHECK PAYABLE TO:
Gail Ledwig
AMOUNT:
$52.50
PURPOSE:
Accompany the President to Texas, Georgia, New Jersey 7/25-26
Date
Invoice
Item
Quantity
Amount
Authorized by:
(signature of approving official)
Date sent for payment:
COMMENTS:
B
Date
ROUTING AND TRANSMITTAL SLIP
10/31/83
TO: (Name, office symbol, room number,
Initials
Date
building, Agency/Post)
1. Office of Michael K. Deaver
Assistant to the President
2. Deputy Chief of Staff
3.
Attn: Gail
4.
uć
Action
File
Note and Return
Approval
For Clearance
Per Conversation
As Requested
For Correction
Prepare Reply
Circulate
For Your Information
See Me
Comment
Investigate
Signature
Coordination
Justify
REMARKS
I have enclosed some blank Travel Reimbursement
Voucher forms. Please have Mr. Deaver and
Mr. Sittmann each sign two blank forms. I will
complete them based on the itineraries you sent
me. Please obtain the copies of the airline
tickets for the trip to London from both of them
also, which I need to submit with the voucher.
Thanks.
DO NOT use this form as a RECORD of approvals, concurrences, disposals,
clearances, and similar actions
FROM: (Name, org. symbol, Agency/Post)
Room No.-Bldg.
Mary K. Oliver
3800, NS
A/EX/ASD
Phone No.
Department of State
632-9414
5041-102
OPTIONAL FORM 41 (Rev. 7-76)
Prescribed by GSA
* GPO : 1982 0 - - 361-529 (220)
FPMR (41 CFR) 101-11.206
THE WHITE HOUSE
WASHINGTON
November 8, 1983
MEMORANDUM FOR:
ALL WHITE HOUSE STAFF
FROM:
JOHN F. W. ROGERS
ASSISTANT TO THE PRESIDENT FOR
MANAGEMENT AND ADMINISTRATION
SUBJECT:
TRAVEL AUTHORIZATIONS
This is a reminder that all White House staff must submit a
completed Travel Authorization for all travel outside the
Washington Metropolitan area except for personal travel. This
includes travel paid for by an organization which is tax exempt
under section 501 (c) (3) of the Internal Revenue Service Code, and
political travel.
You are also reminded that for all travel not with the President
that combines official and political activity in the same trip,
you must include a detailed schedule of your itinerary so that
proper allocation to political and official funds can be made.
Thank you.
Gail -
MEMORANDUM
Hope this will help.
THE WHITE HOUSE
Lisa
WASHINGTON
January 21, 1983
TO:
ADMINISTRATIVE OFFICE
TRAVEL SECTION
FROM:
Assistant MICHAEL K. to DEAVER the President Will
Deputy Chief of Staff
SUBJECT: TDY Charges
The following information is furnished regarding
charges from the Marriott Rancho Las Palmas Resort
during a Presidential trip from December 28, 1982
thru January 2, 1983:
December 30, 1982 - Working breakfast on
NSC matters.
Attending - Judge Clark
December 31, 1982 - Scheduling meeting:
Attending: M. K. Deaver
Wm Sittmann
December 31, 1982 -- Press Briefing
Attending: M. K. Deaver
Wm Sittmann
Wm P. Clark
L. Speaks
C. Fuller
January 2, 1983 - Scheduling Mtg:
Attending:
M.K. Deaver
Wm Sittmann
Wm P. Clark
L. Speaks
C. Fuller
All telephone calls were of an official nature.
WITHDRAWAL SHEET
Ronald Reagan Library
Collection Name
Withdrawer
DEAVER, MICHAEL: FILES
KDB 8/29/2011
File Folder
FOIA
TRAVEL - LEDWIG
F97-0066/19
COHEN, D
Box Number
62
182
DOC Document Type
No of Doc Date Restric-
NO Document Description
pages
tions
2
FORM
1 12/14/1983 B6
TRAVEL VOUCHER (FORM F1012) (FRONT
ONLY)
Freedom of Information Act - [5 U.S.C. 552(b)]
B-1 National security classified information [(b)(1) of the FOIA]
B-2 Release would disclose internal personnel rules and practices of an agency [(b)(2) of the FOIA]
B-3 Release would violate a Federal statute [(b)(3) of the FOIA]
B-4 Release would disclose trade secrets or confidential or financial information [(b)(4) of the FOIA]
B-6 Release would constitute a clearly unwarranted invasion of personal privacy [(b)(6) of the FOIA]
B-7 Release would disclose information compiled for law enforcement purposes [(b)(7) of the FOIA]
B-8 Release would disclose information concerning the regulation of financial institutions [(b)(8) of the FOIA]
B-9 Release would disclose geological or geophysical information concerning wells [(b)(9) of the FOIA]
C. Closed in accordance with restrictions contained in donor's deed of gift.
INSTRUCTIONS TO TRAVELER (Unlisted items are self-explanatory)
Complete this
PAGE
SCHEDULE
information
Col. (c) If the voucher includes
Com-
Col. (d)
Show amount incurred for each meal, including tax and tips, and daily total
if this is a
2
OF
per diem allowances for
plete
thru (g)
meal cost.
continuation
OF
members of employee's
only
EXPENSES
(h) Show expenses, such as: laundry, cleaning and pressing of clothes, tips to bellboys,
sheet.
PAGES
immediate family, show
for
porters, etc. (other than for meals).
actual
(i) Complete for per diem and actual expense travel.
TRAVEL AUTHORIZATION NO.
AND
members' names, ages,
(j) Show total subsistence expense incurred for actual expense travel.
and relationship to em-
expense
AMOUNTS
(m) Show per diem amount, limited to maximum rate, or if travel on actual expense, show
ployee and marital status
travel
the lesser of the amount from col. (j) or maximum rate.
CLAIMED
of children (unless infor-
(n) Show expenses, such as: taxi/limousine fares, air fare (if purchased with cash), local or
TRAVELER'S LAST NAME
mation is shown on the
long distance telephone calls for Government business, car rental, relocation other than
subsistence, etc.
travel authorization.)
Ledwig
DATE
TIME
DESCRIPTION
ITEMIZED SUBSISTENCE EXPENSES
MILEAGE
AMOUNT CLAIMED
83
RATE:
(Hour
(Departure/arrival city, per diem
MEALS
MISCEL
and
computation, or other explanations
TOTAL
&
LANEOUS
am/pm)
BREAK
SUBSIS
LODGING
SUBSISTENCE
NO. OF
MILEAGE
SUBSISTENCE
OTHER
of expense)
FAST
LUNCH
DINNER
TOTAL
TENCE
EXPENSE
MILES
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
(k)
(1)
(m)
(n)
12/12
09:30
Dpt. White House
10:24
Dpt. Andrews AFB
11:02
Arr. John F. Kennedy Internation Airport
11:54
Arr. Sheraton Centre
14:16
Dpt. Sheraton Centre
14:56
Dpt. JFK International
Airport
15:36
Arr. Andrews. AFB
16:30
Arr. White House.
no pu diem
all
Travel
u/m
10
have
SUBTOTALS
If additional space is required, continue on another SF 1012-A BACK. leaving the front blank.
TOTALS
in compliance with the Privacy Act of 1974, the following information is pro-
criminal, or regulatory investigations or prosecutions, or when pursuant to a
vided: Solicitation of the information on this form is authorized by 5 U.S.C.
requirement by this agency in connection with the hiring or firing of an
Enter grand total of columns (1), (m) and
Chap 57 as implemented by the Federal Travel Regulations (FPMR 101 7),
employee, the issuance of a security clearance, or investigations of the per-
(n), below and in item 13 on the front of
E.O. 11609 of July 22, 1971, E.O. 11012 of March 27, 1962, E.O. 9397 of
formance of official duty while in Government service. Your Social Security
this form.
November 22, 1943, and 26 U.S.C. 6011(b) and 6109. The primary purpose
Account Number (SSN) is solicited under the authority of the Internal
of the requested information is to determine payment or reimbursement to
Revenue Code (26 U.S.C. 6011(b) and 6109) and E.O. 9397, November 22,
eligible individuals for allowable travel and/or relocation expenses incurred
1943, for use as a tax payer and/or employee identification number; disclosure
under appropriate administrative authorization and to record and maintain
IS MANDATORY on vouchers claiming travel and/or relocation allowance
costs of such reimbursements to the Government. The information will be
expense reimbursement which is, or may be, taxable income. Disclosure of
TOTAL
PO
used by officers and employees who have a need for the information in the
your SSN and other requested information is voluntary in all other instances;
AMOUNT
performance of their official duties. The information may be disclosed to
however, failure to provide the information (other than SSN) required to
appropriate Federal, State, local, or foreign agencies, when relevant to civil,
support the claim may result in delay or loss of reimbursement
CLAIMED
GPO 1981 341-526 (7097)
STANDARD FORM 1012 BACK (10-77)
THE
ADMIN
THE WHITE HOUSE OFFICE
OFFICIAL TRAVEL AUTHORIZATION
No. 5441
*83 DEC 12 All :57
(TRAVELER TO COMPLETE SECTIONS 1-8.)
Date of Request December 9, 1983
1. TRAVELER
Name:
Gail W. Ledwig
X
White House Staff
Extension:
6475455
Room: West Wing
Other
2. PURPOSE(S) and DATE(S):
To addompany the President
Medal of Honor Society/GBP Photo Opp
3. ITINERARY
Washington, DC NEW York, NY Washington, D.C.
(List all cities where stopover occurs.)
4. DEPARTURE:
RETURN:
Date:
December 12, 1083
Date:
December 12, 1983
Time:
9:30 AM
Time:
4:30 PM
Mode:
Att Force One
Mode:
Air Force One
5. NATURE:
X
100% Official
100% Political
Mixed
6. SIGNATURES:
Traveler:
MUDI Department Head (I have read and agree to the terms set forth on the reverse side) Amon Officer 12 12/12
Approving
(Special Assistant to the President for Administration)
7. ESTIMATED COSTS:
SPECIAL EXPENSES:
No. of Days Per Diem
Registration Fee of $
Hotel Name
Commercial Car Rental
Hotel Daily Rate $
Excess Baggage
Other
Other
8.
TRAVEL ADVANCE REQUESTED:
YES
No
Amount: $
Signature of Recipient:
Date:
REPAID:
Amount
Date
Schedule
Balance this trip
9. FOR TRANSPORTATION OFFICE USE ONLY:
GTR No.
Amount $
103 HC P407
(8/13/81)
ADMINISTRATIVE OFFICE COPY
WITHDRAWAL SHEET
Ronald Reagan Library
Collection Name
Withdrawer
DEAVER, MICHAEL: FILES
KDB 8/29/2011
File Folder
FOIA
TRAVEL - - LEDWIG
F97-0066/19
COHEN, D
Box Number
62
182
DOC Document Type
No of Doc Date Restric-
NO Document Description
pages
tions
3 FORMS
1 10/7/1983 B6
TRAVEL VOUCHER (FORM SF1012) (FRONT
ONLY) + COPY OF CHECK
Freedom of Information Act - [5 U.S.C. 552(b)]
B-1 National security classified information [(b)(1) of the FOIA]
B-2 Release would disclose internal personnel rules and practices of an agency [(b)(2) of the FOIA]
B-3 Release would violate a Federal statute [(b)(3) of the FOIA]
B-4 Release would disclose trade secrets or confidential or financial information [(b)(4) of the FOIA]
B-6 Release would constitute a clearly unwarranted invasion of personal privacy [(b)(6) of the FOIA]
B-7 Release would disclose information compiled for law enforcement purposes [(b)(7) of the FOIA]
B-8 Release would disclose information concerning the regulation of financial institutions [(b)(8) of the FOIA]
B-9 Release would disclose geological or geophysical information concerning wells [(b)(9) of the FOIA]
C. Closed in accordance with restrictions contained in donor's deed of gift.
WITHDRAWAL SHEET
Ronald Reagan Library
Collection Name
Withdrawer
DEAVER, MICHAEL: FILES
KDB 8/29/2011
File Folder
FOIA
TRAVEL - LEDWIG
F97-0066/19
COHEN, D
Box Number
62
182
DOC Document Type
No of Doc Date Restric-
NO Document Description
pages
tions
4 FORM
1 10/7/1983 B6
TRAVEL VOUCHER (FORM SF1012) (FRONT
ONLY)
Freedom of Information Act - [5 U.S.C. 552(b)]
B-1 National security classified information [(b)(1) of the FOIA]
B-2 Release would disclose internal personnel rules and practices of an agency [(b)(2) of the FOIA]
B-3 Release would violate a Federal statute [(b)(3) of the FOIA]
B-4 Release would disclose trade secrets or confidential or financial information [(b)(4) of the FOIA]
B-6 Release would constitute a clearly unwarranted invasion of personal privacy [(b)(6) of the FOIA]
B-7 Release would disclose information compiled for law enforcement purposes [(b)(7) of the FOIA]
B-8 Release would disclose information concerning the regulation of financial institutions [(b)(8) of the FOIA]
B-9 Release would disclose geological or geophysical information concerning wells [(b)(9) of the FOIA]
C. Closed in accordance with restrictions contained in donor's deed of gift.
INSTRUCTIONS TO TRAVELER (Unlisted items are self-explanatory)
Complete this
PAGE
information
SCHEDULE
Col. (c) If the voucher includes
Com-
Col. (d)
Show amount incurred for each meal, including tax and tips, and daily total
if this is a
OF
per diem allowances for
plete
thru (g)
meal cost.
continuation
OF
only
(h) Show expenses, such as: laundry, cleaning and pressing of clothes, tips to bellboys,
sheet.
members of employee's
PAGES
EXPENSES
immediate family, show
for
porters, etc. (other than for meals).
(i)
Complete for per diem and actual expense travel.
TRAVEL AUTHORIZATION NO.
AND
members' names, ages,
actual
(j)
Show total subsistence expense incurred for actual expense travel.
and relationship to em-
expense
(m) Show per diem amount, limited to maximum rate, or if travel on actual expense, show
AMOUNTS
ployee and marital status
travel
the lesser of the amount from col. (j) or maximum rate.
(n) Show expenses, such as: taxi/limousine fares, air fare (if purchased with cash), local or
TRAVELER'S LAST NAME
CLAIMED
of children (unless infor-
long distance telephone calls for Government business, car rental, relocation other than
mation is shown on the
subsistence, etc.
travel authorization.)
DATE
DESCRIPTION
ITEMIZED SUBSISTENCE EXPENSES
MILEAGE
TIME
AMOUNT CLAIMED
RATE:
19
(Hour
(Departure/arrival city, per diem
MEALS
MISCEL-
TOTAL
&
and
computation, or other explanations
LANEOUS
SUBSISTENCE
NO. OF
MILEAGE
SUBSISTENCE
OTHER
BREAK-
SUBSIS
LODGING
am/pm)
of expense)
FAST
LUNCH
DINNER
TOTAL
TENCE
EXPENSE
MILES
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
(k)
(1)
(m)
(n)
9/25
10:30a
Depart the WH enroute New York
9/26
4:50p
Arrive the WH from
New
York
1½
45,00
waldorf astoua
pd
by
the
state
Department
SUBTOTALS
If additional space is required, continue on another SF 1012-A BACK. leaving the front blank.
TOTALS
In compliance with the Privacy Act of 1974, the following information is pro-
criminal, or regulatory investigations or prosecutions, or when pursuant to a
vided: Solicitation of the information on this form is authorized by 5 U.S.C.
requirement by this agency in connection with the hiring or firing of an
Enter grand total of columns (1), (m) and
employee, the issuance of a security clearance, or investigations of the per-
(n), below and in item 13 on the front of
Chap. 57 as implemented by the Federal Travel Regulations (FPMR 101 7),
E.O. 11609 of July 22, 1971, E.O. 11012 of March 27, 1962, E.O. 9397 of
formance of official duty while in Government service. Your Social Security
this form.
November 22, 1943, and 26 U.S.C. 6011(b) and 6109. The primary purpose
Account Number (SSN) is solicited under the authority of the Internal
of the requested information is to determine payment or reimbursement to
Revenue Code (26 U.S.C. 6011(b) and 6109) and E.O. 9397, November 22,
eligible individuals for allowable travel and/or relocation expenses incurred
1943, for use as a tax payer and/or employee identification number; disclosure
under appropriate administrative authorization and to record and maintain
is MANDATORY on vouchers claiming travel and/or relocation allowance
costs of such reimbursements to the Government. The information will be
expense reimbursement which is, or may be, taxable income. Disclosure of
TOTAL
45.00
used by officers and employees who have a need for the information in the
your SSN and other requested information is voluntary in all other instances;
AMOUNT
performance of their official duties. The information may be disclosed to
however, failure to provide the information (other than SSN) required to
CLAIMED
appropriate Federal, State, local, or foreign agencies, when relevant to civil,
support the claim may result in delay or loss of reimbursement.
STANDARD FORM 1012 BACK (10-77)
THE WHITE HOUSE OFFICE
OFFICIAL TRAVEL AUTHORIZATION
No. 9113
(TRAVELER TO COMPLETE SECTIONS 1-8.)
Date of Request September 23, 1983
1. TRAVELER
Name:
Gail W. Ledwig
X
White House Staff
Extension: 6475
Room:
WEst Wing
Other
2. PURPOSE(S) and DATE(S):
To Accompany the President, September 25-26, 1983
3. ITINERARY Washington, D.C., New York, NY, Washington, D.C.
(List all cities where stopover occurs.)
4. DEPARTURE:
RETURN:
Date:
September 25, 1983
Date: September 26, 1983
Time:
10:30 AM
Time: 4:55 PM approx.
Government Transportation
Mode:
Government Transportation
Mode:
5. NATURE:
100% Official
100% Political
6. SIGNATURES:
Traveler:
Sardwarking
X Head (I have read and agree to the terms J.Mmore set on the Approving Officer 9/26
Department
(Special Assistant to the President for Administration)
7. ESTIMATED COSTS:
SPECIAL EXPENSES:
No. of Days Per Diem
Registration Fee of $
Hotel Name
Commercial Car Rental
Hotel Daily Rate $
Excess Baggage
Other
Other
8. TRAVEL ADVANCE REQUESTED:
YES
No
Amount: $
Signature of Recipient:
Date:
REPAID: Amount
Date
Schedule
Balance this trip
9. FOR TRANSPORTATION OFFICE USE ONLY:
GTR No.
Amount $
103 445 P39
(8/13/81)
ORIGINAL (Return with Voucher)
WITHDRAWAL SHEET
Ronald Reagan Library
Withdrawer
Collection Name
DEAVER, MICHAEL: FILES
KDB 8/29/2011
FOIA
File Folder
TRAVEL - LEDWIG
F97-0066/19
COHEN, D
Box Number
62
182
DOC Document Type
No of Doc Date Restric-
NO Document Description
pages
tions
1 9/28/1983 B6
5
FORMS
TRAVEL VOUCHER (FORM SF1012) (FRONT
ONLY) + COPY OF CHECK
Freedom of Information Act - [5 U.S.C. 552(b)]
B-1 National security classified information [(b)(1) of the FOIA]
B-2 Release would disclose internal personnel rules and practices of an agency [(b)(2) of the FOIA]
B-3 Release would violate a Federal statute [(b)(3) of the FOIA]
B-4 Release would disclose trade secrets or confidential or financial information [(b)(4) of the FOIA]
B-6 Release would constitute a clearly unwarranted invasion of personal privacy [(b)(6) of the FOIA]
B-7 Release would disclose information compiled for law enforcement purposes [(b)(7) of the FOIA]
B-8 Release would disclose information concerning the regulation of financial institutions [(b)(8) of the FOIA]
B-9 Release would disclose geological or geophysical information concerning wells [(b)(9) of the FOIA]
C. Closed in accordance with restrictions contained in donor's deed of gift.
THE WHITE HOUSE OFFICE
OFFICIAL TRAVEL AUTHORIZATION
No. 9111
(TRAVELER TO COMPLETE SECTIONS 1-8.)
Date of Request September 19, 1983
1.
TRAVELER
JJA QT 21 IAVORITA ΓiHT
Name:
Gail W. Ledwig ня ТИЗМИ White House Staff ЛЯЧА
CA
8A
Extension: 6475
Room: West Wing
OT
Other LA
START
ДИА
2.
PURPOSE(S) and DATE(S):
To accompany the President, September 20, 1983
Columbia, S.C. - Receive Honorary Degree, GOP Rept, Senate Trust Rept, Sen. Thurmond
Dinner
LOR
3.
ITINERARY
Washington,
D.C.
Columbia,
(List all cities where stopover occurs.)
South Carolina, Washington, BC.
-bainnooosnu gnibnstajdo IIS risiw эпоүль of bebivoiq 100 Iliw
4.
DEPARTURE:
RETURN:
Date:
September 20, 1983 Date: September 20, 1983
(1)
12:30 PM
10:45 PM
Time:
Time:
Mode:
Government Plane
МОЯТ
Mode:
ня
Government Plane
5.
NATURE:
ПБ
vd.
100% Official TO bisqet
100% Political
11st2 moit noitoubeb bisqet Hiw 21
6.
SIGNATURES:
vislsa 'redmom
Traveler:
(I have read and agree to the terms set forth on the reverse side)
nsm Insulement forto gnidiv Department Head 10 betzeupet 10n Под b911221- Approving Officer
ЈНУАЯТ
яот
VIIS, to 1800 этіля 9dT .(levsij івпогтоф no 160 on (Special
Assistant to the President for Administration)
benebisnoo ed Iliw levsti Isioillom not been gnied bas stekoit b9u22i-1n9mm1970g
7.
ESTIMATED COSTS:
vlgníbtooos betser SPECIAL EXPENSES:
No. of Days Per Diem
Registration Fee of $
Hotel Name
Commercial Car Rental
ЭЛЫМ
61
Hotel Daily Rate $
Excess Baggage
Other
Other
P3:25
HOUSE
8.
TRAVEL ADVANCE REQUESTED:
YES
No
Amount: $
Signature of Recipient:
Date:
REPAID:
Amount
Date
Schedule
Balance this trip
9.
FOR TRANSPORTATION OFFICE USE ONL
GTR No.
Amount $
1(8 #6 P8
(8/13/81)
ORIGINATING OFFICE COPY
THE WHITE HOUSE OFFICE
OFFICIAL TRAVEL AUTHORIZATION
No. 9111
(TRAVELER TO COMPLETE SECTIONS 1-8.)
Date of Request September 19, 1983
1.
TRAVELER
21HT
Name:
Gail
W.
Ledwig
as
House Staff
PA
Extension:
6475
Room: West Wing
Other LIST
STAM
2.
PURPOSE(S) and DATE(S):
To accompany the President, September 20, 1983
Columbia, S.C. - Receive Honorary Degree, GOP Rept, Senate Trust Rept, Sen. Thurmond
Dinner
IADITO
3. ITINERARY Washington, D.C. Columbia,
South Carolina, Washington, BC.
(List all cities where stopover occurs.)
or bebivoiq ad JOH Hw
4.
DEPARTURE:
RETURN:
Date:
September 20, 1983 Date: September 20, 1983
12:30 PM
10:45 PM
Time:
Time:
Mode:
Govermment Plane
МОЯЗ
Mode:
DI
Government Plane
5.
NATURE: 100% Official 10 bisqen 100% Political
19612 moit notioubeb bisqer sd lliw 21
6.
SIGNATURES:
redmom
Traveler:
(I have read and agree to the terms set forth on the reverse side)
13VART тизмиянна.
(187) Medio Department Head to Jon WITH Approving Officer
(ПБ to 1200 salure eNT (lover) Issuring TO Issuited on (Special Assistant to the President for Administration)
berebiance od Hiw ISVST) not been goied bre Isdi
7.
ESTIMATED COSTS:
vignibroos belief SPECIAL EXPENSES: S
No. of Days Per Diem
Registration Fee of $
Hotel Name
Commercial Car Rental
Hotel Daily Rate $
Excess Baggage
Other
Other
8.
TRAVEL ADVANCE REQUESTED:
YES
No
Amount: $
Signature of Recipient:
Date:
REPAID:
Amount
Date
Schedule
Balance this trip
9.
FOR TRANSPORTATION OFFICE USE ONL Y:
GTR No.
Amount $
(8/13/81)
WITHDRAWAL SHEET
Ronald Reagan Library
Collection Name
Withdrawer
DEAVER, MICHAEL: FILES
KDB 8/29/2011
File Folder
FOIA
TRAVEL - LEDWIG
F97-0066/19
COHEN, D
Box Number
62
182
DOC Document Type
No of Doc Date Restric-
NO Document Description
pages
tions
6
FORMS
1 9/22/1983 B6
TRAVEL VOUCHER (FORM SF1012) (FRONT
ONLY)
Freedom of Information Act - [5 U.S.C. 552(b)]
B-1 National security classified information [(b)(1) of the FOIA]
B-2 Release would disclose internal personnel rules and practices of an agency [(b)(2) of the FOIA]
B-3 Release would violate a Federal statute [(b)(3) of the FOIA]
B-4 Release would disclose trade secrets or confidential or financial information [(b)(4) of the FOIA]
B-6 Release would constitute a clearly unwarranted invasion of personal privacy [(b)(6) of the FOIA]
B-7 Release would disclose information compiled for law enforcement purposes [(b)(7) of the FOIA]
B-8 Release would disclose information concerning the regulation of financial institutions [(b)(8) of the FOIA]
B-9 Release would disclose geological or geophysical information concerning wells [(b)(9) of the FOIA]
C. Closed in accordance with restrictions contained in donor's deed of gift.
INSTRUCTIONS TO TRAVELER (Unlisted items are self-explanatory)
Complete this
information
PAGE1
SCHEDULE
Col. (c) If the voucher includes
Com-
Col. (d)
per diem allowances for
}
Show amount incurred for each meal, including tax and tips, and daily total
if this is a
OF
plete
thru
(g)
meal cost.
continuation
OF
sheet.
1
members of employee's
only
(h) Show expenses, such as: laundry, cleaning and pressing of clothes, tips to bellboys,
PAGES
EXPENSES
immediate family, show
for
porters, etc. (other than for meals).
TRAVEL AUTHORIZATION NO.
(i) Complete for per diem and actual expense travel.
AND
members' names, ages,
actual
(j) Show total subsistence expense incurred for actual expense travel.
and relationship to em-
expense
(m) Show per diem amount, limited to maximum rate, or if travel on actual expense, show
AMOUNTS
ployee and marital status
travel
the lesser of the amount from col. (j) or maximum rate.
(n) Show expenses, such as: taxi/limousine fares, air fare (if purchased with cash), local or
TRAVELER'S LAST NAME
CLAIMED
of children (unless infor-
long distance telephone calls for Government business, car rental, relocation other than
mation is shown on the
Ledwig
subsistence, etc.
travel authorization.)
TIME
DESCRIPTION
ITEMIZED SUBSISTENCE EXPENSES
MILEAGE
DATE
AMOUNT CLAIMED
RATE:
19 83
(Hour
MISCEL
(Departure/arrival city, per diem
MEALS
e
LANEOUS
TOTAL
and
computation, or other explanations
SUBSISTENCE
NO. OF
MILEAGE
SUBSISTENCE
OTHER
BREAK
SUBSIS-
LODGING
am/pm)
of expense)
FAST
LUNCH
DINNER
TOTAL
EXPENSE
MILES
TENCE
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
(k)
(1)
(m)
(n)
20
12:30
Dpt. Wash.
2:55
PM Ar. Columbia,
SC.
8:35
PM Dpt Columbia,
S.C.
9:40
PM Ar. Washington,
D.C.
perderm 1/2
$1510
SUBTOTALS
If additional space is required, continue on another SF 1012-A BACK. leaving the front blank.
TOTALS
in compliance with the Privacy Act of 1974, the following information is pro-
criminal, or regulatory investigations or prosecutions, or when pursuant to a
requirement by this agency in connection with the hiring or firing of. an
Enter grand total of columns (1), (m) and
vided Solicitation of the information on this form is authorized by 5 U.S.C.
Chap. 57 as implemented by the Federal Travel Regulations (FPMR 101 7),
employee, the issuance of a security clearance, or investigations of the per-
(n), below and in item 13 on the front of
E.O. 11609 of July 22, 1971, E.O. 11012 of March 27, 1962, E.O. 9397 of
formance of official duty while in Government service. Your Social Security
this form.
November 22, 1943, and 26 U.S.C. 6011(b) and 6109. The primary purpose
Account Number (SSN) is solicited under the authority of the Internal
of the requested information is to determine payment or reimbursement to
Revenue Code (26 U.S.C. 6011(b) and 6109) and E.O. 9397, November 22,
eligible individuals for allowable travel and/or relocation expenses incurred
1943, for use as a tax payer and/or employee identification number; disclosure
under appropriate administrative authorization and to record and maintain
is MANDATORY on vouchers claiming travel and/or relocation allowance
costs of such reimbursements to the Government The information will be
expense reimbursement which is, or may be, taxable income. Disclosure of
TOTAL
$15.00
used by officers and employees who have a need for the information in the
your SSN and other requested information is voluntary in all other instances;
AMOUNT
performance of their official duties. The information may be disclosed to
however, failure to provide the information (other than SSN) required to
CLAIMED
appropriate Federal, State, local, or foreign agencies, when relevant to civil,
support the claim may result in delay or loss of reimbursement.
STANDARD FORM 1012 BACK (10-77)
* GPO 1981 341-526 (7097)
THE WHITE HOUSE OFFICE
OFFICIAL TRAVEL AUTHORIZATION
No. 9111
(TRAVELER TO COMPLETE SECTIONS 1-8.)
Date of Request September 19, 1983
1. TRAVELER
Name: Gail W. Ledwig
X
White House Staff
Extension: 6475
Room: West Wing
Other
2. PURPOSE(S) and DATE(S):
To accompany the President, September 20, 1983
Columbia, S.C. Receive Honorary Degree, GOP Rcpt, Senate Trust Rcpt, Sen. Thurmond
Dinner
3. ITINERARY Washington, D.C. Columbia, South Carolina, Washington, DC.
(List all cities where stopover occurs.)
4. DEPARTURE:
RETURN:
Date:
September 20, 1983
Date: September 20, 1983
12:30 PM
10:45 PM
Time:
Time:
Mode: Government Plane
Mode: Government Plane
5. NATURE:
X
XXXd Official
X
XIXOS Political
6.
SIGNATURES:
Traveler:
Garl w (I read and agree
have to the terms set forth on the reverse side)
Insulement Department Head
Approving Officer
(Special Assistant to the President for Administration)
7. ESTIMATED COSTS:
SPECIAL EXPENSES:
THE
No. of Days Per Diem
Registration Fee of $
Hotel Name
Commercial Car Rental
Hotel Daily Rate $
Excess Baggage
'83 SEP 19 P3:25
ADMINISTR CE.
WHITE HOUSE
Other
Other
8. TRAVEL ADVANCE REQUESTED:
YES
No
Amount: $
Signature of Recipient:
Date:
REPAID: Amount
Date
Schedule
Balance this trip
9.
FOR TRANSPORTATION OFFICE USE ONLY:
GTR No.
Amount $
103 #15 P38
(8/13/81)
ORIGINAL (Return with Voucher)
2. D. O. VOUCHER NO.
* Items indicated by
a Star are to be Com-
(Agency)
pleted by the Payee.
TRAVEL REIMBURSEMENT VOUCHER
3. BU. vo. NO.
*4. PAYEE'S COMPLETE NAME AND ADDRESS
*5. TRAVEL AUTHORIZATION
A. Number
B. Dated
6. D. O. PAID BY
*7. SOCIAL SECURITY NUMBER
*8. TRAVEL ADVANCE STATUS
A. Old Balance
$
*9. OFFICIAL STATION
(State Only)
B. Applied This Voucher
$
C. New Balance
$
*10. STATEMENT OF GOVERNMENT FURNISHED TRANSPORTATION
E. Point to Point Travel
A. GTR or Vou. No.
B. Valuation
C. Carrier*
D. Class
(1) from
(2) to
11. PAYEE CERTIFICATE: Certified Correct. Payment or credit has not been received.
12. PAYMENT CALCULATION
A. Date
B. Signature
A. Amount Claimed
(See Item 18.)
$
13. ADMINISTRATIVE APPROVAL: Recommended for approval: long distance telephone
B. Differences, if any
calls are certified as necessary in the interest of the Government:
A. Date
$
B. Signature
C. Amount Allowed
(Verified correct to
Name:
Appropriation
Title:
) $
*14. PREVIOUS PAYMENTS: The next previous Vo. paid under same travel auth. was:
A. D.O. Vou. No.
B. Paid (mo. & yr.)
C. D.O. Name and Symbol
D. Applied to Advance
(See Item 8B.)
15. CERTIFIED FOR PAYMENT: Pursuant to authority vested in me, I certify this
voucher is correct and proper for payment:
$
A. Date
B. Authorized Certifying Officer's Signature
E. Net to Payee
Name:
Title:
$
16. METHOD OF PAYMENT (For Paying Office Use Only)
A. Cash or Dep. Check Amt.
B. Exchange Rate
C. U.S. $ Equivalent
*D. Date
E. Treasury or Depository Check No. and Name of Depository
*F. Payment Received
(Payee's Signature)
17. ACCOUNTING CLASSIFICATION
D. Organization,
F. Object,
G. Paying Office
H. Paying Date
Subcost, etc.
E. Function
Resource,
(State/USIA)
(State/USIA)
1. Amou
etc.
A. Fund
B. Allotment
C. Oblig.(T/A) No.
* Item 10C. - If carrier was foreign ship registry, attach certificate of readiness.
FRAUDULENT CLAIM Falsification of any item in an expense account works a forfeiture of the claim (28 U.S.C. 2514) and may result in a fi
of not more than $10,000 or imprisonment for not more than 5 years or both (18 U.S.C. 287; i.d. 1001).
If long distance telephone calls are included, the approving officer must have been authorized in writing by the head of the department or agency
so certify (31 U.S.C. 680a).
Approved June 1952 by Comptroller General U.S.
MEMORANDUM
OPTIONAL FORM 189A (REV.
DEPT
OF
STATE
5018
*18. CLAIM (Show complete itinerary and/or transportation expenses for persons and things for which reimbursement is claimed; on effects, show
weights/measures and attach all receipts.)
REMARKS (Names of dependents including date of birth (DOB) of dependent children, explanation for use of foreign registry ship, rates
of exchange, etc.)
Dates
Local
Per Diem
Daily
Amount
19
Time
Itinerary and Description
Days
Rate
Per Diem
Other
(A)
(B)
*(C)
(D)
(E)
(F)
(G)
FORWARDED
GRAND TOTAL TO ITEM 12A ON FACE OF VOUCHER
(Subtotals To Be Carried Forward)
PRIVACY ACT STATEMENT
Authority: E.O. 9397, dated November 22, 1943 and 5 U.S.C. 5705
Use of your social security number (SSN) is mandatory to process your application or claim. It is used in the mechanized travel advance data
in addition to your name, as an identifier to assure crediting advances and reimbursements to the right person. Your providing your numb
facilitate faster, more accurate processing. If you do not provide your SSN at this time, it must be researched manually with attendant delay, an
the possibility of errors if your claim is confused with that of another person having a similar name. Completed forms are subject to audit
Department of State and General Accounting Office.
MEMORANDUM
* GPO 1981 341-52
If travel is all to be performed via military
aircraft, and we have the detailed itinerary in
advance of the trip, we complete one of the attached
TRAVEL REIMBURSEMENT VOUCHER forms and have the
traveler sign it when he receives the calculated
per diem money. We call this "pre-vouchering".
At the end of the trip, if there are any additional
expenses that are not shown on the voucher as we
filled it out, send them as soon as possible to
us here at the Department.
* Items indicated by
2. D. O. VOUCHER NO.
a Star are to be Com-
(Agency)
pleted by the Payee.
TRAVEL REIMBURSEMENT VOUCHER
3. BU. vo. NO.
"4. PAYEE'S COMPLETE NAME AND ADDRESS
*5. TRAVEL AUTHORIZATION
A. Number
B. Dated
6. D. O. PAID BY
*7. SOCIAL SECURITY NUMBER
*8. TRAVEL ADVANCE STATUS
A. Old Balance
$
*9. OFFICIAL STATION
B. Applied This Voucher
$
(State Only)
C. New Balance
$
* 10. STATEMENT OF GOVERNMENT FURNISHED TRANSPORTATION
E. Point to Point Travel
A. GTR or Vou. No.
B. Valuation
C. Carrier*
D. Class
(1) from
(2) to
*11. PAYEE CERTIFICATE: Certified Correct. Payment or credit has not been received.
12. PAYMENT CALCULATION
A. Date
B. Signature
A. Amount Claimed
(See Item 18.)
$
13. ADMINISTRATIVE APPROVAL: Recommended for approval: long distance telephone
B. Differences, if any
calls are certified as necessary in the interest of the Government:
A. Date
B. Signature
$
C. Amount Allowed
Name:
(Verified correct to
Title:
Appropriation
) $
*14. PREVIOUS PAYMENTS: The next previous Vo. paid under same travel auth. was:
A. D.O. Vou. No.
B. Paid (mo. & yr.)
C. D.O. Name and Symbol
D. Applied to Advance
(See Item 8B.)
15. CERTIFIED FOR PAYMENT: Pursuant to authority vested in me, I certify this
voucher is correct and proper for payment:
$
A. Date
B. Authorized Certifying Officer's Signature
E. Net to Payee
Name:
Title:
$
16. METHOD OF PAYMENT (For Paying Office Use Only)
A. Cash or Dep. Check Amt.
B. Exchange Rate
C. U.S. $ Equivalent
*D. Date
E. Treasury or Depository Check No. and Name of Depository
*F. Payment Received
(Payee's Signature)
17. ACCOUNTING CLASSIFICATION
D. Organization,
F. Object,
G. Paying Office
H. Paying Date
Subcost, etc.
E. Function
Resource,
(State/USIA)
(State/USIA)
I. Amou
A. Fund
B. Allotment
C. Oblig. (T/A) No.
etc.
* Item 10C.- If carrier was foreign ship registry, attach certificate of readiness.
FRAUDULENT CLAIM - Falsification of any item in an expense account works a forfeiture of the claim (28 U.S.C. 2514) and may result in a fir
of not more than $10,000 or imprisonment for not more than 5 years or both (18 U.S.C. 287; i.d. 1001).
so certify (31 U.S.C. 680a).
If long distance telephone calls are included, the approving officer must have been authorized in writing by the head of the department or agency
Approved June 1952 by Comptroller General U.S.
MEMORANDUM
OPTIONAL FORM 189A (REV.
DEPT. OF STATE
5018
*18. CLAIM (Show complete itinerary and/or transportation expenses for persons and things for which reimbursement is claimed; on Exets, short
weights/measures and attach all receipts.)
REMARKS (Names of dependents including date of birth (DOB) of dependent children, explanation for use of foreign registry ship, rates
of exchange, etc.)
Dates
Local
Per Diem
Daily
Amount
19
Time
Itinerary and Description
Days
Rate
Per Diem
Other
(A)
(B)
*(C)
(D)
(E)
(F)
(G)
FORWARDED
₫
GRAND'TOTAL TO ITEM 12A ON FACE OF VOUCHER
(Subtotals To Be Carried Forward)
PRIVACY ACT STATEMENT
Authority: E.O. 9397, dated November 22, 1943 and 5 U.S.C. 5705
Use of your social security number (SSN) is mandatory to process your application or claim. It is used in the mechanized travel advance data system
in addition to your name, as an identifier to assure crediting advances and reimbursements to the right person. Your providing your number wi
facilitate faster, more accurate processing. If you do not provide your SSN at this time, it must be researched manually with attendant delay, and wit
the possibility of errors if your claim is confused with that of another person having a similar name. Completed forms are subject to audit by th
Department of State and General Accounting Office.
MEMORANDUM
GPO : 1981 - 341-526 (665
(81-) V38) ARST JANOITRO
MUGИAROMBM
2U Vd seet and bave
STATE 10 T930
If some or all of the travel is to be performed on
commercial carriers, we advance money for the trip
based on the estimated per diem (to be calculated
when complete itinerary is submitted at the end of
the trip) The traveler would sign a TRAVEL ADVANCE
APPLICATION, VOUCHER, AND ACCOUNT like this one.
Then you would follow the guidelines on the attached
information sheet for submitting everything on the
trip.
* U.S.GPO:1983-0-404-389/3542
3. D. O. VOUCHER NO.
AGENCY
TRAVEL ADVANCE APPLICATION, VOUCHER, AND ACCOUNT
4. BU. VO. NO.
Items Indicated by a Star are to be Completed by the Payee
1. EMPLOYEE SOC. SEC. NO.
2. EMPLOYEE NAME (Last, First, M.I.)
5. D.O. PAID BY
6. MAILING ADDRESS
7. TRAVELER'S APPLICATION
An advance of funds in the amount of
is hereby requested for travel and other expenses to be
incurred under authorization number
dated
(Mo./Day/Yr.). My expected date
of completion (EDC) is
(Mo./Day/Yr.). In accordance with the provisions of 4 FAM 333, I will submit a
travel reimbursement voucher and/or remit a refund to the Department of State within 30 days following completion of travel
or postponement or cancellation of the travel.
Signature
Date
8. TRAVEL ADVANCE STATUS
9. ADMINISTRATIVE APPROVAL SIGNATURE
DATE
a. Old Balance
$
TITLE:
b. This Voucher
10. CERTIFIED FOR PAYMENT: Pursuant to authority vested in me, / certify
this voucher is correct and proper for payment;
$
AUTHORIZED CERTIFYING OFFICER'S SIGNATURE
DATE
c. New Balance
$
TITLE:
11. EMPLOYEE'S AGENCY IF OTHER THAN STATE
12. STATE ORGANIZATION APPROVING TRAVEL
13. EMPLOYEE'S NEW POST OR OFFICE IF BEING REASSIGNED
14. METHOD OF PAYMENT
a. Cash or Dep. Check Amt.
b. Exchange Rate
c. U.S. $ Equivalent
d. Date
e. Treasury or Depository Check No. and Name of Depository
f. Payment Received: (Payee's Signature)
15. ACCOUNT OF ADVANCES (Receivables) RECORD
TRANSACTIONS
ADVANCE ACCOUNT
a. Post
b. USDO
c. Date
d. Voucher No.
e. Advanced
f. Decreases
g. Balance
16. TRAVEL ADVANCE ACCOUNTING CLASSIFICATION
a. Fund Symbol
b. Adv. Acct. No.
c. Oblig. (T/A) No.
d. EDC
e. Paying Office
f. Date Paid
g. Amount
50261-102
Optional Form 261 (Rev. 1-78
USDO
OR
AGENCY
Form Approved by Comptroller General, U.S. March 14, 1974
DEPT. OF STATE
United States Department of State
Washington, D.C. 20520
GENERAL BACKGROUND AND TRAVEL INFORMATION
The Department support of White House Travel outside the U.S.A. connection for
of State, Bureau of Administration is responsible for In
administrative with this responsibility, the Department pays for the travel expenses
White House staff members travelling in conjuntion with a Presidential or Vice
Presidential trip to a foreign country.
It would be advantageous for all concerned with overseas trips to be familiar
with the process. This process is as follows:
I
PRIOR to departure the State Department will:
A. issue a travel authorization outlining the approved travel
itinerary and legitimate expenses that may be incurred.
B. issue a travel advance which will be an ESTIMATE of your per diem
expenses. The Deparment will authorize the U.S. Embassies to issue a
travel advance for anyone departing from a city other than
Washington, D.C. Note: This is only an advance; a travel voucher
must be submitted upon completion of the trip.
C. authorize the White House Transportation Office to issue pre-paid
air line tickets.
II
AFTER the entire trip is completed the individual traveller must:
A. submit'a signed travel voucher form in order to liquidate the
travel advance account and to be reimbursed for any additional
expenses. Note: If the vouchered amount is less that the advance
amount the traveller will be reuired to submit a check for the
difference in order to liquidate the advance account.
B. the Department of State will compute per diem and calculate
allowable expenses; however, the following information must be
provided by the traveller:
1.
Complete itinerary, including:
a. dates and times of all departures and arrivals from the
origin, intermediate and destination points.
b. modes of travel (personal car, taxi, commercial plane,
military plane, train) with name and flight or train number
for commercial carriers.
c. departures from the authorized itinerary, delays
enroute, other personal travel, and use of foreign flag airlines,
explanation. or such extrordinary circumstances with a complete
2. Other expenses:
a. traveler's check fee.
b. necessary taxis, for travel to/from airports and official business.
private vehicle or other transportation
c. official telephone calls (receipts required).
3.
Required documentation:
a. airline tickets -
-used ticket stubs
-unused tickets. Note: the individual is financially
responsible for the cost of all unused tickets.
b. receipts. Note: All expenses in excess of $15.00
($25.00 for taxi fares) must be accompanied by a receipt.
c. copies of travel advance applications, GTRs, or any
other travel related documentation received from the State
Department, The U.S. Embassy, or the White House.
III A pre addressed envelope is enclosed for mailing all the
necessary papers directly to the State Department. Below is a
sample format to be used in submitting the itinerary. Please
only sign the voucher form; leave the rest of the form blank.
It will be filled in by the Department.
7/28/81
12:30p
depart residence via Personal Car
22 mile round trip
2:00p
depart DC National via Eastern 789
4:15p
arrive Miami
5:30p
depart Miami via Pan Am 45
9:00p
arrive Santiago, Chile
8/4/81
8:00a
depart Santiago via Pan Am 48
12:00n
arrive Mexico City, Mexico
8/12/81
10:00a
depart Mexico City via Military Flight
2:05p
arrive Andrews Air Force Base
3:30p
arrive residence via taxi
$12.00
OTHER EXPENSES:
Traveler's check fee
$4.00
Mexico City Departure Tax
$3.50
THE WHITE HOUSE
WASHINGTON
October 28, 1983
FYI:
Since Bill took over signing authorizations
and vouchers I have kept a running account.
Sarl
good
THE WHITE HOUSE
WASHINGTON
Travel Authorization
Travel Voucher
Mike McManus
UN Trip of RR
TA4J
New York 9/22/-9/26
Gail Ledwig
B.S. 10/13/83
Mike Deaver
Bill Sittmann TA Columbia 9/20/83
Bill Sittmann
Mike Deaver TV Ft. Bragg 9/19/83
Michael Deaver TA/TV New York 9/25/926/83
Bill Sittmann
Gail Ledwig
Kathy Osborne TV/TA New York 9/25-9/26, 83
Michael Evans TA/TV Columbia, SC 9/20/83
Michael McManus
Michael Deaver
Bill Sittmann
TA
Far East
9/30 - Oct. 7
Mike Deaver
Donna Blume
TV
California 8/12 - 9-2
Bill Sittmann
8/12 - 8/22
David Fischer
TA to Camp David Oct. 1 - Sept 30
Kathy Oxborne
Michael A. Evans TA to Louisville Oct. 7th
David Fischer
TV
to Camp David 8-3 84
TV to California 8-21-8-27/83
THE WHITE HOUSE
WASHINGTON
Michael McManus
TA/
for Dallas
Oct. 12-13,
political convention
Jim Coyne
TA to Atlanta October 21, 1983
To meet with officials from ACTION
Keynote Volunteers for Outdoor America.
Michael Mc Manus
TV
for trip to New York 9/22-9/26
UN Trip for the Pres.
Michael K. Deaver
Michael McManus
TA
for trip to London
William sittmann
Oct. 17-21 Official Mtg
for 1984 Ec. Summitt
Michael Devaer
TV
Trip to Far East 9/30 - 10/7
Bill Sittmann
State Trip
David Fischer
TA/TV Augusťa with the PRES. 10/21-
10-23
Mike McManus
TV for London
Pre Ec. Summit
David Fischer
TV
Camp David
9/16-9/18
"
10/1,10/9,10/16
With the President
Jim Coyne
TA
to attend Partnership in Ed.
and luncheon for Advertising
Council in New. York
B
fly DC to NY to PA to DC 10/28
ill Sittmann
Mike Deaver TV TV TVTo London. STate 10/17-10/21