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Board Meeting Minutes, July 2014
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Board Meeting Minutes, July 2014
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Jill Long Thompson, Board Chair and Chief Executive Officer
Kenneth A. Spearman, Board Member
Leland A. Strom, Board Member
COMMISSION CREET FARM * * EEGL
ESTABLISHED
MINUTES OF THE REGULAR MEETING
OF THE
FARM CREDIT ADMINISTRATION BOARD
July 10, 2014
These minutes reflect the business transacted at the July 10, 2014, Regular Meeting of the Farm
Credit Administration Board (FCA Board) pursuant to the Government in the Sunshine Act (Act), 5
U.S.C. § 552b, and the regulations of the Farm Credit Administration (FCA) adopted thereunder.
The FCA Board meeting was held at the FCA office in McLean, Virginia, beginning at 9:00 a.m. and
concluding at 9:36 a.m. Members of the Board present were:
Jill Long Thompson, Board Chair and Chief Executive Officer
Kenneth A. Spearman, Member
Leland A. Strom, Member
The above named constitute the full Board.
Others present included Charles Rawls, General Counsel; Dale Aultman, Secretary to the Board; staff
of the FCA and Farm Credit System Insurance Corporation (FCSIC); and one member of the general
public. (A list of staff attendees is attached as Exhibit A.)
The Secretary read a statement that announced the meeting would be conducted according to the
requirements of the Government in the Sunshine Act.
Board Chair Long Thompson reviewed the published Agenda. (A copy of the Public Announcement
publishing the Agenda for the meeting is attached as Exhibit B.)
Mr. Spearman moved to adopt the Agenda as published.
Mr. Strom seconded the motion.
1
There being no further discussion, Board Chair Long Thompson called the question.
The Secretary polled the Board Members and the motion carried unanimously.
Mr. Strom noted that the Agenda did not include any items that should be discussed in closed
session, as permitted by the Government in the Sunshine Act, and therefore moved that the entire
meeting remain open to the public.
Mr. Spearman seconded the motion.
There being no further discussion, Board Chair Long Thompson called the question.
The Secretary polled the Board Members and the motion carried unanimously.
OPEN SESSION
Approval of Minutes
Minutes for June 12, 2014 Regular Board Meeting
(BM-10-JULY-14-01)
Mr. Spearman moved to approve the minutes for June 12, 2014 Regular Board Meeting.
Mr. Strom seconded the motion.
There being no further discussion, Board Chair Long Thompson called the question.
The Secretary polled the Board Members and the motion carried unanimously. (BM-10-JULY-14-01)
(A copy of the official "Board Action Item" is attached as Exhibit C.)
New Business
Statement on Regulatory Burden, Final Notice of Intent
(BM-10-JULY-14-02)
Jeremy Edelstein of the Office of Regulatory Policy and Mary Alice Donner of the Office of General
Counsel presented the Statement on Regulatory Burden, Final Notice of Intent.
Board Chair Long Thompson asked if there was any further discussion and asked staff to provide
their recommendation. Staff provided their recommendation.
Board Chair Long Thompson called for a motion on the staff's recommendation regarding the final
rule.
Mr. Strom moved that the Board approve the Statement on Regulatory Burden, Final Notice of
Intent.
2
Mr. Spearman seconded the motion.
Board Chair Long Thompson asked if there was any further discussion.
There being no further discussion, the Board Chair called the question.
The Secretary polled the Members and the motion carried unanimously. (BM-10-JULY-14-02)
(A copy of the "Board Action Item" is attached as Exhibit D.)
Report
Equal Employment Opportunity and Inclusion Periodic Report
Thais Burlew, Director of Equal Employment Opportunity and Inclusion (EEOI) presented the EEOI
Periodic Report.
Board Chair Long Thompson asked if there were any questions or further discussion from the Board.
There were no further questions or discussion.
(A copy of the PowerPoint presentation is attached as Exhibit E.)
ADJOURNMENT
There being no further business to come before the Board, Board Chair Long Thompson indicated she
would entertain a motion to adjourn the meeting.
Mr. Spearman moved that the meeting be adjourned.
Mr. Strom seconded the motion.
Board Chair Long Thompson called the question.
The Secretary polled the Board Members and the motion carried unanimously.
The meeting adjourned at 9:36 a.m.
3
NOTATIONAL VOTE ACTION
There was one notational vote action by the FCA Board from June 13, 2014, through July 9, 2014, as
follows:
Item Number
Action Date
Voting Results
Subject
NV 14-13
06/26/2014
Approved
Proposed Merger of Farm Credit of Central Oklahoma, ACA, with and
into Farm Credit of Western Oklahoma, ACA
The undersigned hereby certify that the foregoing minutes are the official minutes of the Regular
Meeting of the Farm Credit Administration Board held on July 10, 2014.
/s/
/s/
Jill Long Thompson
Dale L. Aultman
Board Chair and Chief Executive Officer
Secretary to the Board
Approved: August 14, 2014
4
Exhibit A
Page 1 of 2
STAFF PRESENT AT THE
FCA REGULAR BOARD MEETING
July 10, 2014
JILL LONG THOMPSON, Board Chair and Chief Executive Officer
KENNETH A. SPEARMAN, Board Member
LELAND A. STROM, Board Member
OPEN
OFFICE
SESSION
Office of the Board
Aultman, Dale
X
Smulkstys, Inga
X
Corey, Kathryn
X
Johansen, Mark
X
Calhoun, Gaye
X
Middleton, Russell
X
OCOO
Hoffman, William
X
OCPA
Stokke, Mike
X
Meaux, Willy
X
OSMO
Rea, Laurie
X
OGC
Rawls, Charles
X
Strickland, Joy
X
Donner, Mary Alice
X
5
Exhibit A
Page 2 of 2
OPEN
OFFICE
SESSION
OE
Paulsen, Roger
X
OIG
Dean, Elizabeth
X
ORP
Van Meter, Gary
X
Mardock, Barry
X
Edelstein, Jeremy
X
OMS
Smith, Stephen
X
Fowlkes, Jerome
X
FCSIC
Rubin, Howard
X
EEO & Inclusion
Burlew, Thais
X
GENERAL PUBLIC
1
6
Exhibit B
Farm Credit Administration
Farm Credit Administration
1501 Farm Credit Drive
McLean, Virginia 22102-5090
PUBLIC ANNOUNCEMENT OF
MEETING SUBJECT TO THE GOVERNMENT IN THE SUNSHINE ACT
Farm Credit Administration Board
Regular Meeting
July 10, 2014
Summary: Notice is hereby given, pursuant to the Government in the Sunshine Act (5 U.S.C. Sec. 552b(e) (1)), of the
forthcoming regular meeting of the Farm Credit Administration Board.
Date and Time: The regular meeting of the Board will be held July 10, 2014. The meeting is scheduled to be held at the
office of the Farm Credit Administration in McLean, Virginia, from 9:00 a.m. until such time as the Board may conclude its
business.
Address: Farm Credit Administration, 1501 Farm Credit Drive, McLean, Virginia 22102-5090. Submit attendance
requests via e-mail to [email protected]. See SUPPLEMENTARY INFORMATION for further information about
attendance requests.
For Further Information Contact: Dale L. Aultman, Secretary to the Farm Credit Administration Board (703) 883-4009.
TTY is (703) 883-4056.
Supplementary Information: This meeting of the Board will be open to the public (limited space available). Please send
an e-mail to [email protected] at least 24 hours before the meeting. In your e-mail include: name, postal address,
entity you are representing (if applicable), and telephone number. You will receive an e-mail confirmation from us.
Please be prepared to show a photo identification when you arrive. If you need assistance for accessibility reasons, or if
you have any questions, contact Dale L. Aultman, Secretary to the Farm Credit Administration Board, at (703) 883-4009.
The matters to be considered at the meeting are:
OPEN SESSION
Approval of Minutes
1
June 12, 2014
New Business
2
Statement on Regulatory Burden, Final Notice of Intent
Reports
3
Equal Employment Opportunity and Inclusion Periodic Report
June 27, 2014
/s/
Date
Dale L. Aultman
Secretary to the Board
7
Exhibit c
Farm Credit Administration
1501 Farm Credit Drive
McLean, Virginia 22102-5090
(703) 883-4000
BOARD ACTION ITEM
FCA
FARM CREDIT ADMINISTRATION
FCA BOARD ACTION ON
Minutes for June 12, 2014 Regular Board Meeting
BM-10-JULY-14-01
Effective Date:
July 10, 2014
Effect on Previous Action:
None
THE FCA BOARD HEREBY:
Approves the minutes for June 12, 2014, Regular Board Meeting as submitted.
DATED THIS 10th DAY OF JULY 2014
BY ORDER OF THE BOARD
/s/
Dale L. Aultman
Secretary to the Board
8
Exhibit D
Farm Credit Administration
1501 Farm Credit Drive
McLean, Virginia 22102-5090
(703) 883-4000
BOARD ACTION ITEM
FCA
FARM CREDIT ADMINISTRATION
FCA BOARD ACTION ON
Statement on Regulatory Burden, Final Notice of Intent
BM-10-JULY-14-02
Effective Date:
July 10, 2014
THE FCA BOARD HEREBY:
Approves the Notice for publication in the Federal Register to respond
publically to comments the FCA received in response to the 2013
Regulatory Burden Solicitation; and
Authorizes staff to make any technical or grammatical changes that
may be necessary prior to publication in the Federal Register.
DATED THIS 10th DAY OF JULY 2014
BY ORDER OF THE BOARD
/s/
Dale L. Aultman
Secretary to the Board
9
OFFICE OF EQUAL EMPLOYMENT
OPPORTUNITY AND INCLUSION
DIVERSITY UPDATE
FCA Board Meeting
July 10, 2014
Thais Burlew
Director
Exhibit E
10
Agenda
Demographics at FCA
Diversity Programs
11
Diversity at FCA
286 Employees in FY 2014
59 % Men; 41 % Women
Minority representation maintained at 22 %
Veterans representation maintained at 12 % of FCA
workforce
Preliminary data
12
Demographics
Women represent 40.9 % of FCA workforce
48.1 % of CLF
43.9 % of FCL
Hispanics represent 5.2 % of FCA workforce
10 % of CLF
8.0 % of FCL
Blacks represent 9.0 % of FCA workforce
12 % of CLF
17.7 % of FCL
Asian represent 5.9 % of FCA workforce
3.9 % of CLF
5.6 % of FCL
Preliminary data
13
VH 38 and Above
VH 38 (47 Employees)
53.1 % Male; 46.8 % Female; 38.2 % Minority
VH 39 (59 Employees)
59.3 % Male; 40.6 % Female; 27.1 % Minority
VH 40 (51 Employees)
74.5 % Male; 25.4 % Female; 11.7% Minority
VH 41 and above (55 Employees)
54.5 % Male; 45.4 % Female; 5.4 % Minority
14
Areas of Opportunity
Minorities represent 22% of FCA workforce
27.6 % of CLF
33.8 % of FCL
Veterans represent approximately 12% of FCA workforce
Over 50% of those vets are or will be retirement eligible by 2016
Minorities in Senior Ranks (VH 41 and above) represent 5.4%
*Preliminary data
15
Diversity Programs
Executive Coaching
Follow up to Leadership Diversity Day
8 Participants
360 reviews
6 individual coaching sessions
16
Brown Bag Lunches
A. K. Ward
Sheryl Sandberg Video
Neil Horikoshi
National Military Appreciation Month
Jennifer Kable
17
Thank You
18