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General - Guest Lists - General Info
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81555751
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General - Guest Lists - General Info
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Betty Ford White House Papers
State Visits and Dinners Files
subjects
White House (Washington, D.C.)
Dinners and dining
Entertainment events
Visits of state
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81555751
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1975-10-01
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1975
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1974-01-01
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1974
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The original documents are located in Box 48, folder "General - Guest Lists - General
Info" of the Betty Ford White House Papers, 1973-1977 at the Gerald R. Ford Presidential
Library.
Copyright Notice
The copyright law of the United States (Title 17, United States Code) governs the making of
photocopies or other reproductions of copyrighted material. Betty Ford donated to the United States
of America her copyrights in all of her unpublished writings in National Archives collections.
Works prepared by U.S. Government employees as part of their official duties are in the public
domain. The copyrights to materials written by other individuals or organizations are presumed to
remain with them. If you think any of the information displayed in the PDF is subject to a valid
copyright claim, please contact the Gerald R. Ford Presidential Library.
WHITE HOUSE FORMAL DINNERS
book hames
A. CONCEPT
Does at
Determine emphasis for events, where special emphasis is desired
B. GROUPS TO INCLUDE
SOURCES
1. Congressional
Marsh & Friedersdorf (PFC)
2. Political
Hartmann
PFC & RNC, both including
financial (thru Jones)
3. Media
Nessen & Hartmann
4. Arts/Entertainment/Sports
Social Office and others
5. Academic
Goldwin
6. Labor
Baroody & Dunlop
7. Minorities
Baroody/Scott/DeBaca/Lindh
8. Outside Groups
Baroody
9. Business
Various
10. Staff - White House/Executive Offices
Connor
11. State and Local Elected Officials
Cannon
12. Executive Branch
Bennett & Connor
.
13. Other
East-West Wings
14. State Department
15. Foreign Embassy
C. TIMING TARGETS
1. 55 days prior to event
Advise Social Office (SO) emphasis for
guest list, if any
2.
so requests dinner and after dinner guest
list suggestions from appropriate
WH offices
3. 55
"
Jones requests lists from RNC & PFC
4. 45
"
State Department provides proposed guest
list to so
5. 45
"
WH offices provide guest lists to so
6.
so adds past WH social history info on
Jones list, but does not make selections
from that list
7. 35
11
so provides following to Goodell:
,UNU
(a) Proposed guest list 20 people under
BERALU
Lionary
possible full invitation list strength
(b) Jones list with added info
Page 2
7. 35 days prior to event
(c) Total number to be accommodated
at both dinner and after dinner events
(d) Lists of names suggested by input
offices, but not used
(e) Include past WH social history of
individuals on both proposed and
input lists in convenient form
(hand notes on lists is sufficient)
8. 35
"
Jones check over names omitted from
original input lists
9. 33
"
Cheney/Jones/Goodell review lists and
bring proposed list up to full strength
10. 30
11
Rumsfeld/Cheney/Goodel - final review
11. 27
11
Rumsfeld or Cheney review with President
12. 25
11
Send list to Mrs. Ford
13. 24
"
Guest list to Social Office for invitation
preparation, follow up, and other
processing
14. 21
"
Invitations mailed
NOTE: Social Office follow up should include:
1. 14 days prior to event
Advise staff input offices which
individuals from their lists were
invited
2.
Advise input offices who actually attended
(can be done by providing them with a
guest list, or by initially using a
form for #1 above with an extra column
to be filled in with acceptance info)
3.
If additional names are needed over
those shown on final list as principals
and alternates, they should be checked
with Goodell (Rumsfeld or Cheney to
get Presidential approval) before
invitations are extended
4. 1
"
Provide Goodell with list of expected
attendees
runu
LIBRARY
ALLOCATION RECOMMENDATIONS
NAME
DINNER
AFTER DINNER
Marsh & Friedersdorf
6 couples
10 couples
Nessen
4
4
Hartmann
4
4
Goldwin
4
6
Baroody
12
10
(DeBaca, Lindh, Scott, Marrs)
Bennett & Connor
2
20
(Executive Branch)
Connor
10
(White House Staff)
Cannon
2
2
(State and Local Elected Officials)
East Wing
4
6
runu
+
BERALD
LIBRARY
WHITE HOUSE FORMAL DINNERS
A. CONCEPT
Determine emphasis for events, where special emphasis is desired
B. GROUPS TO INCLUDE
SOURCES
1. Congressional
Marsh & Friedersdorf (PFC)
2. Political
Hartmann
PFC & RNC, both including
financial (thru Jones)
3. Media
Nessen & Hartmann
4. Arts/Entertainment/Sports
Social Office and others
5. Academic
Goldwin
6. Labor
Baroody & Dunlop
7. Minorities
Baroody/Scott/DeBaca/Lindh
8. Outside Groups
Baroody
9. Business
Various
10. Staff - White House/Executive Offices
Connor
11. State and Local Elected Officials
Cannon
12. Executive Branch
Bennett & Connor
13. Other
East-West Wings
14. State Department
15. Foreign Embassy
C. TIMING TARGETS
1. 55 days prior to event
Advise Social Office (SO) emphasis for
guest list, if any
2.
so requests dinner and after dinner guest
list suggestions from appropriate
WH offices
3. 55
"
Jones requests lists from RNC & PFC
4. 45
"
State Department provides proposed guest
list to so
5. 45
11
WH offices provide guest lists to so
6.
so adds past WH social history info on
Jones list, but does not make selections
from that list
7. 35
"
so provides following to Goodell:
rund
(a) Proposed guest list 20 people under
BENNAU
LIBRARY
possible full invitation list strength
(b) Jones list with added info
Page 2
7. 35 days prior to event
(c) Total number to be accommodated
at both dinner and after dinner events
(d) Lists of names suggested by input
offices, but not used
(e) Include past WH social history of
individuals on both proposed and
input lists in convenient form
(hand notes on lists is sufficient)
8. 35
"
Jones check over names omitted from
original input lists
9. 33
"
Cheney/Jones/Goodell review lists and
bring proposed list up to full strength
10. 30
"
Rumsfeld/Cheney/Goodell - final review
11. 27
"
Rumsfeld or Cheney review with Presiden
12. 25
"
Send list to Mrs. Ford
13. 24
"
Guest list to Social Office for invitation
preparation, follow up, and other
processing
14. 21
"
Invitations mailed
NOTE: Social Office follow up should include:
1. 14 days prior to event
Advise staff input offices which
individuals from their lists were
invited
2.
Advise input offices who actually attended
(can be done by providing them with a
guest list, or by initially using a
form for #1 above with an extra column
to be filled in with acceptance info)
3.
If additional names are needed over
those shown on final list as principals
and alternates, they should be checked
with Goodell (Rumsfeld or Cheney to
get Presidential approval) before
invitations are extended
4. 1
11
Provide Goodell with list of expected
attendees
FORD
LIBRARY
ALLOCATION RECOMMENDATIONS
NAME
DINNER
AFTER DINNER
Marsh & Friedersdorf
6 couples
10 couples
Nessen
4
4
Hartmann
4
4
Goldwin
4
6
Baroody
12
10
(DeBaca, Lindh, Scott, Marrs)
Bennett & Connor
2
20
(Exccutive Branch)
Connor
10
(White House Staff)
Cannon
2
2
(State and Local Elected Officials)
East Wing
4
6
LIBRARY
WHITE HOUSE FORMAL DINNERS
A. CONCEPT
Determine emphasis for events, where special emphasis is desired
B. GROUPS TO INCLUDE
SOURCES
1. Congressional
Marsh & Friedersdorf (PFC)
2. Political
Hartmann
PFC & RNC, both including
financial (thru Jones)
3. Media
Nessen & Hartmann
4. Arts/Entertainment/Sports
Social Office and others
5. Academic
Goldwin
6. Labor
Baroody & Dunlop
7. Minorities
Baroody/Scott/DeBaca/Lindh
8. Outside Groups
Baroody
9. Business
Various
10. Staff - White House/Executive Offices
Connor
11. State and Local Elected Officials
Cannon
12. Executive Branch
Bennett & Connor
13. Other
East-West Wings
14. State Department
15. Foreign Embassy
C. TIMING TARGETS
1. 55 days prior to event
Advise Social Office (SO) emphasis for
guest list, if any
2.
so requests dinner and after dinner guest
list suggestions from appropriate
WH offices
3. 55
11
Jones requests lists from RNC & PFC
4. 45
11
State Department provides proposed guest
list to so
5. 45
"
WH offices provide guest lists to so
6.
so adds past WH social history info on
Jones list, but does not make selections
from that list
7. 35
"
so provides following to Goodell:
runn
(a) Proposed guest list 20 people under
possible full invitation list strength
BERALD
LIBRARY
(b) Jones list with added info
Page 2
7. 35 days prior to event
(c) Total number to be accommodated
at both dinner and after dinner events
(d) Lists of names suggested by input
offices, but not used
(e) Include past WH social history of
individuals on both proposed and
input lists in convenient form
(hand notes on lists is sufficient)
8. 35
"
Jones check over names omitted from
original input lists
9. 33
"
Cheney/Jones/Goodell review lists and
bring proposed list up to full strength
10. 30
11
Rumsfeld/Cheney/Goodell - final review
11. 27
"
Rumsfeld or Cheney review with President
12. 25
"
Send list to Mrs. Ford
13. 24
"
Guest list to Social Office for invitation
preparation, follow up, and other
processing
14. 21
"
Invitations mailed
NOTE: Social Office follow up should include:
1. 14 days prior to event
Advise staff input offices which
individuals from their lists were
invited
2.
Advise input offices who actually attended
(can be done by providing them with a
guest list, or by initially using a
form for #1 above with an extra column
to be filled in with acceptance info)
3.
If additional names are needed over
those shown on final list as principals
and alternates, they should be checked
with Goodell (Rumsfeld or Cheney to
get Presidential approval) before
invitations are extended
4. 1
"
Provide Goodell with list of expected
attendees
ALLOCATION RECOMMENDATIONS
NAME
DINNER
AFTER DINNER
Marsh & Friedersdorf
6 couples
10 couples
Nessen
4
4
Hartmann
4
4
Goldwin
4
6
Baroody
12
10
(DeBaca, Lindh, Scott, Marrs)
Bennett & Connor
2
20
(Executive Branch)
Connor
10
(White House Staff)
Cannon
2
2
(State and Local Elected Officials)
East Wing
4
6
=
FUND
BENALL
ALLOCATION RECOMMENDATIONS
NAME
DINNER
AFTER DINNER
Marsh & Friedersdorf
6 couples
10 couples
Nessen
4
4
Hartmann
4
4
Goldwin
4
6
Baroody
12
10
(DeBaca, Lindh, Scott, Marrs)
Bennett & Connor
2
20
(Executive Branch)
Connor
10
(White House Staff)
Cannon
2
2
(State and Local Elected Officials)
East Wing
4
6
BEEAU # FORD
DINNERS
Robert Hartman
Foreign Dinners
Others
8-16-74 - Jordan
8-28-74 - Cabinet, Senior White House
9-12-74 - Israel
Staff
9-25-74 - Italy
10-3-74 - Congressional Retirees
12-15-74 - in Martinique for
12-9-74 - Small, Private Dinner
French President
2-4-75 - House Republicans
1-3-75 - Congressional Dinner
2-20-75 - Governors Dinner
2-17-75 - Senate Republican Steering
Committee
2-18-75 - Senate Wednesday Club
Donald Rumsfeld
Foreign Dinners
Others
10-8-74 - Poland (regret)
10-2-74 - Congressional Dinner
11-12-74 - Austria (regret)
10-23-74 - General Haig
12-5-74 - Germany
12-9-74 - Small, Private Dinner
2-4-75 - House Republicans (regret)
1-31-75 - Congressional Dinner
2-20-75 - Governors Dinner
2-17-75 - Senate Republican Steering
Committee
2-18-75 - Senate Wednesday Club
FUND
BEEAU
LIBRARY
THE WHITE HOUSE
WASHINGTON
December 2, 1974
Dear Mrs. Ford,
The attached is for your information.
Thank you.
Nancy L.
BERALO runn
Donald Rumsfeld T Assistant to the President
Dinners - 10-2-74
(small - Congressional)
10-8-74 reg (Poland)
10-23-74
(Gen. Haig)
11-12-74 reg (Austria)
canney LIBRARY
Robert Hartmann - Counsellor to the President
Dinners - 8-16-74
(Jordan)
8-28-74
(Cabinet, Sr. WH staff)
9-12-74
(Israel)
9-25-74
(It aly)
10-3-74
(Congressional retirees)
Reception - 10-23-74 (fmr V.P. staff)
TUND
John Marsh- Counsellor to the President
Dinners = 8-16-74
(Jordan)
8-28-74
(Cabinet, Sr. WH staff)
9-12-74
(Israel)
9-17-74
(Senators - budget discussion)
9-23-74
(Representatives - budget discussion)
10-3-74
((Congressional retirees)
10-23-74
(Gen. Haig)
Reception - 8-23-74 (fmr V.P. staff)
LIBRARY
Dean Burch - Counsellor to the President
Dinners - 8-16-74
(Jordan)
8-28-74
(Cabinet, Sr. WH staff)
9-12-74
(Israel)
10-3-74
(Congressional retirees)
10-23-74
(Gen. Haig)
Roy Ash - As sistant to the President and Dir., OMB
Dinners - 8-28-74 (Cabinet, Sr. WH staff)
9-17-74 (Senators - budget discussion)
9-23-74 (Representatives - budget discussion)
10-23-74 (Gen. Haig)
BLERAU v runo LIBRAGE
Philip Buchen - Counsel to the President
Dinners - 8-28-74
(Cabinet, Sr. WH staff)
9-25-74 (Italy)
10-23-74 (Gen. Haig)
Reception - 8-23-74 (fmr V.P. staff)
runn
+
Libuary
Anne Armstrong - Counsellor to the President
Dinners - 8-28-74 (Cabinet, Sr. WH staff)
9-12-74 (Israel)
10-3-74
(Congressional retirees)
10-23-74 (Gen. Haig)
Class! & FORD LIDRER'S
THE WHITE HOUSE
WASHINGTON
December 19, 1974
Dear Mrs. Ford,
Re: Guest Lists for State Dinners
Donald Rumsfeld's office requested information
regarding the compilation of guest lists for State
Dinners. For your information, I am sending you
a copy of what was sent to Mr. Rumsfeld's office.
Thank you.
Nancy L.
Y u N
Official party -
12 dinner (total persons)
6after-dinner
William Timmons
18 couples (total=36) dinner
12 couples (total=24) after-dinner
Ron Nessen
5 couples (total=10) dinner
5 couples (total=10) after-dinner
Sheila Weidenfeld
2 couples (total=4) dinner
2 couples (total=4) after-dinner
Anne Armstrong)
Dean Burch
) RNC
4 couples (total=8) dinner
4 couples (total=8) after-dinner
Donald Rumsfeld
4 couples (total=8) dinner
4 couples (total=8) after-dinner
John Marsh
4 couples (total=8) dinner
4 couples (total=8) after-dinner
Robert Hartmann
4 couples (total=8) dinner
4 couples (total=8) after-dinner
Stanley Scott
4 couples (total=8) dinner
4 couples (total=8) after-dinner
Bill Baroody
4 couples (total=8) dinner
4 couples (total=8) after-dinner
JCS
1 couple (total-2) dinner
Supreme Court
1 couple (total-2) dinner
Cabinet
2 couples (total=4) dinner
White House staff
4 couples (total-8) dinner
4 couples (total=8) after-dinner
FORD
Arts/celebrities
8 couples (total-16) dinner
&
4 couples (total - 8) after-dinner
GERALD
Library
Independent agency head 1 couple (total=2) dinner
Military Service
1 couple (total=2) dinner
Mrs. Ford
3 couples (total-6) dinner
Suggestions from State Department list:
Business leaders
9 couples (total=18) dinner
Labor leaders
3 couples (total=6) dinner
Private sector
4 couples (total=8) dinner
4 couples (total=8) after-dinner
Other Govt officials
3 couples (total=6) dinner
3 couples (total=6) after-dinner
This totals 200 for dinner possibilities. It is normally safe to invite
150 to a dinner, the balance as alternates. This is to assume the
seating capacity is 120.
After-dinner only
NSC
2 couples (total=4)
Embassy
3 couples (total=6)
LIBRARY
State Dept. personnel
7 couples (total=14)
Others
5 couples (total=10)
After-dinner invitees average 150 total. Capacity is 100; therefore,
inviting 120 is about right with the others as alternates.
THE WHITE HOUSE
WASHINGTON
10/8/75
Mrs. Ford,
Attached is the list I used as a
guideline only.
Jan Ingersoll
FORD
BEHALD
DINNER
Pres & Mrs. Ford
1 couple
2
Official party
12 persons
12
Supreme Court Justice
1 couple
2
JCS/Service Secretary
1 couple
2
Gen. Scowcroft
1 couple
2
White House
1 couple
2
Cabinet
2 couples
4
Entertainer
1 couple
2
Centerpiece donor
1 couple
2
Foreign press
2 couples
4
Labor leader
1 couple
2
Fm the President
2 couples
4
Fm Mrs. Ford
3 couples
6
Fm Max Friedersdorf
14 couples
28
Fm Ron Nessen (includes 1 publisher)
4 couples
8
Fm Jack Marsh
3 couples
6 #
Fm Bob Hartmann
3 couples
6
Fm Stan Scott
3 couples
6
Fm Bob Goldwin
3 couples
6
Fm Bill Baroody
3 couples
6
Arts/Celebrities/Sports
10 couples
20
Fm Sheila Weidenfeld
1 couple
2
Fm State list:
Business leaders
9 couples
18
Private sector
4 couples
8
Other Govt officials
5 couples
10
170
Fm Don Rumsfeld
4 couples
8
178
(Note: For the Colombia and Japan dinners Mr. Rumsfeld submitted
more names than the four couples)
FORD
AFTER-DINNER
Unofficial party
10 persons
10
Embassy
3 couples
6
NSC
2 couples
4
State Dept. personnel
7 couples
14
White House
5 couples
10
Fm Max Friedersdorf
10 couples
20
Fm Ron Nessen
4 couples
8
Fm Jack Marsh
3 couples
6
Fm Bob Hartmann
3 couples
6
Fm Stan Scott
3 couples
6
From Bob Goldwin
3 couples
6
Fm Bill Baroody
3 couples
6
Arts/Celebrities/sports
4 couples
8
Fm Sheila Weidenfeld
2 couples
4
Private sector
4 couples
8
Other Govt officials
3 couples
6
128
Fm Mr. Rumsfeld
4 couples
8
136
(Note: For the Colombia and Japan dinners we included suggestions
from Jack Stiles (Pool Donors) and also 3 from the Vice President's
office)
FORD
BENALD
LIBRARY