Ask the Scholar
Document scope · 1 page
Scholar
Ask about this object, its catalog metadata, its source description, or the page inventory.
For page-specific OCR and visual context, open one of the page chats.
Scholar Source Context
Document identity
localId
242845650
label
1970 Inbound to APB Part 3: Nov to Dec 1970 and Compilations [4 of 4]
core
doc
dtoType
document
citationUrl
pageCount
1
Source metadata
id
242845650
contentType
document
title
1970 Inbound to APB Part 3: Nov to Dec 1970 and Compilations [4 of 4]
citationUrl
collections
White House Staff Member and Office Files (Nixon Administration)
Alexander P. Butterfield's Files
thumbnailUrl
largeImageUrl
imageCount
1
hasImages
yes
source
import
hasTranscription
no
Source extras
naId
242845650
levelOfDescription
fileUnit
recordType
description
ocrSource
nara-archive
Single page context
seq
1
pageIndex
0
type
document
mediaId
86e8e2b54c92ef0a
ocrText
U
Reproduced at the Richard Nixon Presidential Library and Museum
Sups
THE WHITE HOUSE
WASHINGTON
August 18, 1969
MEMORANDUM FOR
THE WHITE HOUSE STAFF
Subject: Congressional Correspondence
In order to insure that the Congressional Liaison Staff
is fully informed on all Congressional matters, Mr.
Harlow's office should be sent a copy of all non-personal
correspondence with Congressmen or Senators. Would
you please follow this procedure on all future correspond-
ence.
Thank you for your cooperation.
JRB
John R. Brown
Reproduced at the Richard Nixon Presidential Library and Museum
T
Reproduced at the Richard Nixon Presidential Library and Museum
THE WHITE HOUSE
WASHINGTON
For an files
Ruth
April 30, 1969
MEMORANDUM FOR
THE WHITE HOUSE STAFF
All gifts received by, or for, the President or the First Lady
should be forwarded directly to Lucy Furgerson in the Gift Unit.
In order to insure that each gift receives proper acknowledgement,
please submit the following information with the gift:
1.
Name and address of the individual and/or group presenting
the gift.
2.
Was the gift accepted personally by the President or the
First Lady ?
3.
If the gift was not accepted personally, who accepted the
gift for the President or First Lady ?
4.
Has the gift already been acknowledged or does it require
further acknowledgement ?
This requirement applies to gifts received while on a trip with the
President as well as those received here at the White House.
John R. R Brown Brown III
Reproduced at the Richard Nixon Presidential Library and Museum
S
Reproduced at the Richard Nixon Presidential Library and Museum
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
January 24, 1969
6:35 p.m. Friday
MEMORANDUM FOR ASSISTANTS TO THE PRESIDENT
ASSISTANTS
SPECIAL ASSISTANTS
STAFF ASSISTANTS
This is to advise you that barber facilities will be available
in the White House. Steve Martini, who cuts the President's
hair, is also available to cut hair of members of the staff.
He is in the White House Barber Shop, which is located in
the west wing basement, Tuesdays and Thursdays between
1:00 p.m. and 6:00 p.m. or later if required. Hair cuts
can be arranged by appointment. In order to do so, you
must contact Mr. Emory Roberts.
Mr. Martini bills you every month, and the cost per hair
cut averages $3.00. Tipping is not required.
KENNETH R. COLE, JR.
KRC:sac
Reproduced at the Richard Nixon Presidential Library and Museum
R
Reproduced at the Richard Nixon Presidential Library and Museum
THE WHITE HOUSE
WASHINGTON
January 30, 1969
MEMORANDUM TO ALL STAFF
SUBJECT:
Office Facilities
Should you want any arrangements made for either
office furniture or redecorating, please contact
Mr. Charles Rotchford, who heads up GSA services
for the White House area. This number is 2348.
For office supplies and basic office equipment, i.e.
typewriters, contact Mr. Tom Beury. His number
is 2622 For telephone services, contact Mr. George
Dillon on extension 2297.
As I am sure you realize, the demands on all these
people are quite heavy at this time, so it may be a
day or two before they are able to comply with your
request. Your patience and cooperation will be
appreciated.
Larry Higby
Reproduced at the Richard Nixon Presidential Library and Museum
a
Reproduced at the Richard Nixon Presidential Library and Museum
THE WHITE HOUSE
WAEHINGTON
MEMORANDUM FOR
Mr. Alexander Butterfield
This is to inform you that your name has been placed on the White
House Transportation Agency transportation list in Group B
.
A copy of our rules is attached in order to familiarize you with our
operation.
It is a pleasure to serve you. If you have any questions or com-
ments concerning our transportation operations, please contact my
office.
AMES D. HUGHES
Colonel, United States Air Force
Armed Forces Aide to the President
Reproduced at the Richard Nixon Presidential Library and Museum
WHITE HOUSE TRANSPORTATION AGENCY RULES
The White House Transportation Agency is available to assist the staff
in moving throughout the Washington area for official business. Since
the number of vehicles and drivers is limited, it is necessary to restrict
the use of transportation and to follow certain rules to assure fair and
equitable use.
Accordingly, the Agency has been instructed to provide portal-to-portal
transportation for those persons designated as Group (A). Portal-to-
portal transportation is defined to include all official trips including
transportation to and from work.
Restricted official use is authorized for those persons designated as
Group (B). Restricted official use includes official trips in the Washington
area, but not transportation to and from work, Female staff members who
use public transportation and who work after 8:00 p.m. may request
transportation home. This service will be provided whenever possible.
To assure availability of transportation for official use, it is necessary
that all members of the staff observe the following rules:
1. Do not ask drivers to wait more than 20 minutes. Drivers
are instructed to return to the garage after discharge of
passengers.
2. Do not request transportation to or from restaurants, hotels
or to private homes for recreational purposes.
3. Do not request transportation for members of your family.
4. Persons authorized (A) or (B) type transportation may
authorize official use of cars for staff members and official
visitors. If any questions arise, call the Armed Forces
Aide's office.
Due to the location of the garage, you should allow 10 minutes for a car
to travel to the White House.
Reproduced at the Richard Nixon Presidential Library and Museum
P
Reproduced at the Richard Nixon Presidential Library and Museum
FILE No.
YEARS OF PUBLIC SERVICE
100
G
TREASURY DEPARTMENT
UNITED STATES SECRET SERVICE
1865
1965
INFORMATION FOR WHITE HOUSE OR EXECUTIVE OFFICE
PASS HOLDER
You have just been issued a White House (or Executive Office)
Pass. It is your responsibility to notify the Technical Security
Division, U. S. Secret Service, as to any change in home or
office address or telephone number, and to surrender the pass
to the U. S. Secret Service when you no longer have official
use for it.
This applies to temporary as well as to permanent passes,
and passes may be returned through your supervisor or other
official of the office where you work, or may be left with any
White House Police officer.
It is extremely important that you notify this office immediately
by telephone of the loss or theft of your pass. This call should
be followed as quickly as possible with a written report, giving
the circumstances of the loss or theft, to be submitted through
your supervisor and the security officer of your office.
acped Alfred Wong
Noorig
Special Agent in Charge
Technical Security Division
U. S. Secret Service
Room 94, Executive Office Building
Telephone: code 1450, ext. 913
Keep Freedom in Your Future With U.S. Savings Bonds
Reproduced at the Richard Nixon Presidential Library and Museum
Reproduced at the Richard Nixon Presidential Library and Museum
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
WASHINGTON
June 23, 1970
MEMORANDUM FOR THE WHITE HOUSE STAFF
The record volume of mail received by the President in recent
weeks has reemphasized the importance of proper treatment for
all communications addressed to him. Each staff office is
responsible for taking appropriate action on messages referred
to it for response. The following points should be kept in mind,
when processing Presidential correspondence:
1. While it is impossible for the President to send a personal
reply to every message he receives, responses to
communications from the President's personal friends,
members of the Congress, principal State and local govern-
ment officials and other leading citizens should normally
be prepared for signature by the President rather than by
a staff member unless the circumstances indicate that
this would be inappropriate.
2. A brief acknowledgment or interim reply for the President's
signature is often desirable in those instances in which the
President should not be drawn into debate on the merits of
particular arguments.
3. When any question arises about a writer's correspondence
relationship with the President, it is important that the staff
member preparing a reply obtain copies of previous corres-
pondence from Central Files, extension 2242.
4. Information on salutations used by the President in writing
to people he knows are available through the Kardex Unit
in Central Files, extension 2579. A check with Kardex in
all questionable cases will help to insure that letters for
the President's signature carry appropriate salutations.
Thank you for your cooperation.
JRB
JOHN R. BROWN III
Staff Secretary
Reproduced at the Richard Nixon Presidential Library and Museum
fier
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
April 25, 1969
MEMORANDUM FOR
THE WHITE HOUSE STAFF
SUBJECT:
Presidential Mail
The following listing of various categories of Presidential mail opposite
the name of the individual staff member responsible for each category
supercedes the list included in the January 30 memorandum on this
subject.
Autograph requests:
After request has been acknowledged, send copies
accompanied by the photograph or other article
to be autographed, 3 X 5 card prepared in
accordance with instructions and mailing label
properly addressed to
Rose Mary Woods
Cartoons and letters from cartoonists
Herbert G. Klein
Church Services at the White House:
Offers, requests from clergymen:
From important or local clergy
C. B. Wilkinson
From out-of-town clergymen in general
Correspondence Section
Offers, requests from singers, musicians:
From well-known or local groups
C. B. Wilkinson
Other requests or offers
Correspondence Section
Civil rights and community relations
Daniel P. Moynihan
Condolence or congratulation message requests
Eliska Hasek
Congressional mail: communications from U.S.
Senators and Members of Congress,
regardless of subject matter
Bryce Harlow
Reproduced at the Richard Nixon Presidential Library and Museum
2
Correspondence of a routine nature from private
citizens
Correspondence Section
Council on Urban Affairs
Daniel P. Moynihan
District of Columbia Affairs
Mayor Washington
Entertainment: offers or requests to perform
at the White House
Social Correspondence
Employment, job requests (excluding routine
offers of services)
Harry Flemming
Federal commissions and agencies: inquiries or
requests concerning
Mail Room for
routing
Federal regulatory agencies: policy letters
Peter Flanigan
Government Departments: subjects normally
under the jurisdiction of the various
executive. departments and agencies
Individual agency
concerned
Governments, state and local:
Letters from Governors, Lieutenant Governors
and Mayors of the major cities
Vice President Agnew's
office.
Letters from state, county and local officials
concerning existing problems in local and
state/federal relationships
Vice President Agnew's
office
Other letters from state, county and local
officials
Appropriate staff
member or
agency on the
basis of substance
Genealogy of the President, ancestry
Noble Melencamp
Gifts to or from the President
Gift Unit
Reproduced at the Richard Nixon Presidential Library and Museum
3
Invitations, requests for audiences or interviews
with the President (except membership
invitations)
Dwight Chapin
Insurance: offers to sell
John Ehrlichman
Legal affairs
John Ehrlichman
Legislative proposals currently under
consideration
Bryce Harlow
Membership invitations
Noble Melencamp
Messages from the President, requests for
congratulations, condolences and recognition
Eliska Hasek
Military matters pertaining to National Security
if urgent or unusual
Henry Kissinger
Museums: offers or requests from or about
concerning personal belongings of the President
John Ehrlichman
National Council on the Arts: substantive letters
Peter Flanigan
National Council on the Humanities: substantive letters
Peter Flanigan
News Media: letters from editors, publishers or
journalists actively working in news media
Ronald Ziegler
National Security Council
Henry Kissinger
Photograph requests:
(see also Autograph requests)
From editors or publishers for reproduction
in news media:
Ronald Ziegler
From general public
Correspondence Section
Political matters: comments, suggestions
for strategies, Republican Party matters
John Sears
Property: sale or purchase offers
John Ehrlichman
Republican Party matters
John Sears
Reproduced at the Richard Nixon Presidential Library and Museum
4
State and local government officials: letters
from state governors, lieutenant governors
and mayors of the principal cities
Vice President Agnew's
office
Special Trade Representative
Peter Flanigan
Veterans' Affairs
Veterans'
Administration
White House:
Requests for tours
John Davies
Matters concerning decoration or
painting of the White House
Department of Interior
Questions or offers concerning paintings
or other specific furnishings of the
White House
Curator's Office
John R. R Brown III
Reproduced at the Richard Nixon Presidential Library and Museum
N
Reproduced at the Richard Nixon Presidential Library and Museum
THE WHITE HOUSE
Son delete file subject. yours
Washington
111 this
February 2, 1970
WHITE HOUSE STAFF MESS REGULATIONS
The purpose of the White House Staff Mess is to furnish breakfast,
luncheon and dinner service as a convenience for designated key per-
sonnel whose duties require that they be available in the vicinity of the
White House Office spaces. A secondary purpose is to provide guest
privileges for Mess members. Limitations of space and staff make it
necessary to divide the membership list into three groups: Group I,
Group II, and Honorary. The group to which you belong is as indicated
on the slip attached. The meal hours for the Mess are as follows:
Breakfast
-
7:00 to 9:00 AM for members of all groups
Lunch
-
Group I:
11:30 AM to 12:30 PM
Group II and Honorary: 1:00 to 2:30 PM
Dinner
-
6:00 to 9:00 PM for members of all groups
The Mess is normally closed on Saturday evenings, Sundays and holidays.
Meal prices range from 75¢ to $1.95 per meal. At the beginning of each
month, a bill will be sent to your office for the previous month's charges.
The preferred method of payment is by personal check because there is
no guarantee of security when cash is sent through the mail. Checks
should be made payable to the White House Staff Mess.
The following procedures have been established to aid in the proper
management of Mess funds:
1. Mess bills will be mailed at the first week of each month for
the previous month's charges.
2. An audit will be made on the 15th of each month and a list
*
made of all bills outstanding. Any member who owes two months,
including the bill just rendered, will be sent a written reminder. Any
member who owes three months, including the bill just rendered, will
have his Mess privileges revoked.
3.
Members may have their privileges restored by paying their
account in full. This payment will include a twenty-five dollar re-in-
statement fine. The membership will be restored on the first of the
month following the date the payment is received.
Reproduced at the Richard Nixon Presidential Library and Museum
Since we wish to serve the maximum number of members and guests,
observance of the following rules is requested:
Group I
Group I members are requested to arrive for luncheon not later than
12:30 PM to ensure completion of your meal prior to 1:00 PM.
Group II and Honorary Members
The period from 1:00 to 2:30 PM will be reserved for Group II and
Honorary members. These members are encouraged to eat during this
time; however, Group II members may eat at any time that the Mess is
open. In addition, Group II members may invite Group I members to
eat with them during the period from 1:00 to 2:30 PM.
Guest Privileges
Mess members will be allowed to bring guests to the Mess if prior
reservations have been made. Reservations are made by calling the
Mess (extension 2610, or Signal Board). The reservation system will
assure members that a table is available and that the Mess is able to
accommodate the extra personnel. Members may make reservations for
up to two guests. Exceptions to this limitation must be approved by the
*
Office of the Military Assistant.
Seating is at a premium between 1:00 and 2:00 PM on weekdays. Because
of this, the total number of guests allowed in the Mess during this period
must be limited. When that limitation has been reached, those calling
subsequently for guest reservations will be advised that they cannot be
accommodated prior to 2:00 PM. If your schedule permits, the dining
room Chief Steward will take your name on a standby basis and call you
when a table is available.
One of the purposes of the Mess is to provide a pleasant atmosphere in
which working conversations can take place. All members are there-
fore asked to observe the custom of using discretion in inviting guests to
the Mess. This is because any guests invited will most certainly be in a
position to overhear conversations which should not be public knowledge.
It is emphasized that the above restriction especially applies to members
*
of the press. Members of the press should not be brought to the Staff
Mess.
Reproduced at the Richard Nixon Presidential Library and Museum
Miscellaneous
Parties will be given separate tables whenever possible; but, at times
when there are many members and guests, it may be necessary to ask
parties of 2 to share a table for 4. The large round table is reserved
for members without guests, but, when this table is full, members may
sit at any unreserved table. The reserved tables are for those members
who have requested guest reservations.
There may arise occasions when personnel of the Mess are needed to
perform functions elsewhere. In such cases, service must be cur-
tailed in the Mess and it may not be possible to accommodate guests in
any number. Should this happen, those having reservations for guests
will be advised in order that they may seek service elsewhere. Service
to members will always be available, but may not be as rapid during a
period of reduced staffing.
The Mess does not have sufficient personnel to provide room service for
other than those so designated by separate memorandum. Exceptions to
this rule can only be made on an individual basis by the Office of the
Military Assistant.
Coffee is normally available for pickup in the Mess between the hours of
7:30 AM and 9:00 PM. Charges for coffee will be included in your
monthly Mess bill.
With your cooperation, we intend to provide members of the White House
Staff Mess with the excellent food and service they desire in a pleasant
atmosphere and convenient location. Any suggestions which will help us
improve the service are sincerely welcomed.
JAMES D. HUGHES
Brigadier General, United States Air Force
Military Assistant to the President
Reproduced at the Richard Nixon Presidential Library and Museum
THE WHITE HOUSE
Washington
January 20, 1969
MEMORANDUM FOR
Mr. Alex Butterfield
I am pleased to inform you that your name has been placed on
the White House Staff Mess membership list in Group TWO.
As a new Mess member, you are requested to deposit $25.00
with the Mess Treasurer. This sum is used to provide working
capital for the Mess and is refunded upon your departure.
Checks should be made payable to the "White House Staff Mess"
and sent to my office. A copy of the Mess rules is attached in
order to familiarize you with our operation.
It is a pleasure to welcome you to the Mess. If you have any
questions or comments concerning our Mess operations, please
contact my office.
JAMES D. HUGHES
Colonel, United States Air Force
Armed Forces Aide to the President
Reproduced at the Richard Nixon Presidential Library and Museum
M
Reproduced at the Richard Nixon Presidential Library and Museum
lier
Sol
THE WHITE HOUSE
WASHINGTON
May 21, 1969
MEMORANDUM FOR THE WHITE HOUSE STAFF
Subject: Contacts between the White House and
the Independent Regulatory Agencies
The independent regulatory agencies include:
Civil Aeronautics Board
Federal Communications Commission
Federal Maritime Commission
Federal Power Commission
Federal Trade Commission
Interstate Commerce Commission
Securities and Exchange Commission
This memorandum discusses some important points you should
bear in mind with regard to these agencies.
Contacts between the White House and the regulatory agencies
are very sensitive on two grounds: (1) The Congress has a
special relationship with these agencies, viewing them in part
as instruments of the Congress in its constitutional power to
regulate interstate and foreign commerce; (2) the Commissioners
of these agencies have quasi-judicial responsibilities for
individual cases coming before their agencies on rates, license
renewals, route awards, and so forth. Obviously, any executive
interference in this quasi-judicial function would be highly
improper.
In spite of these sensitivities, matters often arise which do require
official or informal contacts with the Commissioners or the staffs
of these agencies. The following guidelines are provided for any
exposure you may have to these agencies or problems pending
before them. They also apply in those cases where other agencies
of the executive branch act in a regulatory or quasi-judicial role.
Reproduced at the Richard Nixon Presidential Library and Museum
-2-
1. Any expression of interest or any attempt to influence
the outcome of any case pending is illegal. These cases are
typically extremely complicated, and it is very dangerous to
make judgments on the basis of limited information as to how
the White House should like to see any case resolved. You should
in no way express interest to these agencies in the outcome of
pending cases and in no way attempt to influence the Commissioners
or hearing examiners in their decisions on any case pending before
their agencies.
2. It is important to remember that the cases that come
before these agencies are often extremely important to the
parties concerned and involve large amounts of money. They
are, therefore, very closely watched for any evidence of improper
procedure or influence. It is important to avoid even the mere
appearance of interest or influence.
3. You may, of course, listen to comments and views on
such cases when they are volunteered to you. However, such
visits or the submission of written briefs should not be encouraged --
better still, they should be sidestepped and avoided wherever
possible.
4. Inquiries about the status of cases pending before these
agencies should not be made. Instead, the inquirer should be
advised to contact the agency directly.
5. The policies and findings of these agencies often inter-
act heavily with the policies of the executive branch of Government.
Transportation policy, for instance, is affected heavily by the
policies of the ICC and the CAB. There is, therefore, occasion
for White House staff contact with these agencies. However, for
the reasons cited above, you should keep my office informed of
any contact you may have with these agencies. Please call
Dan Hofgren or Tom Whitehead in advance to assure
appropriateness of such contacts.
Peter M. Flanigan
Assistant to the President
Reproduced at the Richard Nixon Presidential Library and Museum
L
Reproduced at the Richard Nixon Presidential Library and Museum
5.85,
THE WHITE HOUSE
WASHINGTON
August 18, 1969
MEMORANDUM FOR
THE WHITE HOUSE STAFF
Subject: Secretarial and Clerical Assistance
Responsibility for the compilation and maintenance of files
on competent individuals who have contacted the Adminis-
tration requesting secretarial or clerical positions has
been assigned to Mr. Al Kaupinen (Room 146, EOB; Ext.
2244).
Any inquires your department receives concerning possible
secretarial or clerical positions should be forwarded to Mr.
Kaupinen if you can not use them. He will be maintaining a
central file on all available secretarial and clerical help.
Should your office be in need of secretarial or clerical
assistance, please contact Mr. Kaupinen. He will forward
to you a group of resumes that will hopefully meet the re-
quirements you have in mind for a particular position.
Thank you.
JRB
John R. Brown
Reproduced at the Richard Nixon Presidential Library and Museum
THE WHITE house
WASHINGTON
June 19, 1969
MEMORANDUM FOR ALL WHITE HOUSE STAFF
SUBJECT: Secretarial and Clerical Assistance
With the size of the current White House Staff, an almost continual
need exists for replacement of clerical and secretarial personnel
resulting from turnover. During the past few months, a number of
offices have met with difficulty in attempting to locate competent
secretarial help as their operations have expanded, or changes have
taken place. In order to attempt to remedy this situation, Mr.
Lawrence Dunn's office is compiling and maintaining files of com-
petent individuals who have contacted the Administration requesting
secretarial or clerical positions.
Any inquiries your department receives concerning possible secretarial
or clerical positions, should be forwarded to Mr. Dunn if you cannot
use them. This will help others in locating help should they need it,
and provide a central location for cataloging all available secretarial
and clerical help.
Should your office be in need of secretarial or clerical assistance,
please contact Mr. Dunn's secretary, Miss Leslye Arsht. She will
in turn forward to you, a group of resume's that will hopefully meet
the requirements you have in mind for a particular position.
Thank you for your cooperation.
L
Larry Higby
Reproduced at the Richard Nixon Presidential Library and Museum
Reproduced at the Richard Nixon Presidential Library and Museum
THE WHITE HOUSE
WASHINGTON
June 19, 1969
MEMORANDUM TO THE WHITE HOUSE STAFF
SUBJECT: Coordination of Matters Having Special Significance to
Minority Groups
In order to meet the growing need of the Administration for coordination
in the minorities area, the President has directed my office to serve as
the coordination point for all Administration efforts and activities that
relate to civil rights or equal opportunity or which otherwise have special
significance to minority groups.
In order to enable my office to function effectively in this coordination
capacity, I am requesting the assistance of all members of the White House
Staff to keep me informed of all matters arising in their specific area that
significantly relate to minority affairs, including, but not limited to, the
following:
1. Proposed legislation or policy statements that would be of
particular concern to minority groups.
2. Meetings to be held to discuss matters having special
significance to minority groups.
3. Correspondence regarding minority matters.
4. Suggestions or questions that might arise concerning
Administration policy in the minority affairs area.
5. News of events, past, present or future, relating to or of
possible concern to minority groups, of which the Adminis-
tration should be prepared to take possible action.
6. Suggestions concerning possible minority appointments.
Rob
Robert J. Brown
Reproduced at the Richard Nixon Presidential Library and Museum