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1973 Outbound From APB: Butterfield Chron January 1973 [2 of 3]
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1973 Outbound From APB: Butterfield Chron January 1973 [2 of 3]
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White House Staff Member and Office Files (Nixon Administration)
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MEMORANDUM
THE WHITE HOUSE
WASHINGTON
January 17, 1973
MEMORANDUM FOR:
MR. PATRICK E. O'DONNELL
MR. WILLIAM HENKEL, JR.
FROM:
ALEXANDER P. BUTTERFIELD
SUBJECT:
Inaugural Day Access List
It has just been brought to my attention that our Inaugural Day
access list will of necessity be a compilation of lists submitted
by those of you who will be serving as project managers. In all
probability there are more such people than the two of you
but I thought I would bring the matter out in the open so that you
would be aware of the requirements and pass them on to whoever
else should know. There is a lot going on, I know, and few people
will feel that they have the time to devote to the development of an
accurate access list; but it is something which absolutely must be
done. Good security is important always; on Inaugural Day -- and
the 2-3 days before and after -- it is perhaps more important than
ever.
One of you should ensure that Chief Quimby has the required list,
or lists, well in advance of major events which will involve masses
of people entering the White House-OEOB complex.
cc:
Mr. David N. Parker
Mr. Stephen B. Bull
Miss Jane Dannenhauer
Chief Laurence B. Quimby, EPS
Reproduced at the Richard Nixon Presidential Library and Museum
chun
THE WHITE HOUSE
WASHINGTON
January 16, 1973
MEMORANDUM FOR:
HONORABLE MARION H. SMOAK
Acting Chief of Protocol
Department of State
SUBJECT:
State Department's Requests for
USSS Protection for Visiting
Foreign Dignitaries
Henceforth, please direct your Department's requests for U.S.
Secret Service protection for visiting foreign dignitaries to
Mr. John W. Dean, III, Counsel to the President. As you may
know, I am in the midst of detaching myself from the White House
staff.
Alexander P. Butterfield
Deputy Assistant to the President
cc:
Mr. John W. Dean, III
Reproduced at the Richard Nixon Presidential Library and Museum
chan
THE WHITE HOUSE
WASHINGTON
January 16, 1973
PERSONAL
MEMORANDUM FOR:
SUBJECT:
Cabinet Events - January 20
Realizing that little, if any, information has been passed to you
concerning Cabinet Member participation in the Inaugural Day
activities, I thought I would put in writing what is known at this
time, and ask Messrs. Dave Parker, Bill Henkel and Steve Bull
of the White House Appointments Office to keep you abreast of
significant developments and answer whatever questions may arise
in the interim.
On Inaugural Day, Members of the President's Cabinet (for special
seating and other purposes involving recognition) will be the Vice
President and those persons nominated or designated to serve in
Cabinet-level posts as the second term begins, i.e. those to whom
this memorandum is being distributed.
Here is the chronology of events in which you will be expected to
participate on January 20:
-- 10:45 a.m. - Report in the company of your spouse to
Room S-216 on the second floor of the Senate side of the
Capitol Building. (Dress: Business Suit)
-- 11:05 a.m. - Move to the reserved seating section of the
Presidential platform in the company of Senate staff escorts.
(Spouses are seated in a separate section nearby.)
-- 11:30 a.m. - Official Program begins.
Reproduced at the Richard Nixon Presidential Library and Museum
- 2 -
-- 12:25 p.m. - Official Program concludes. You and your
spouse are escorted to a Capitol Hill luncheon to be hosted
by Senators Percy and McClellan.
-- 1:15 p.m. - You and your spouse are escorted to the motorcade
area. (There will be a separate car for each Cabinet Member.)
-- 1:25 p.m. - Motorcade departs the Capitol.
-- 2:05 p.m. - Motorcade arrives at the Presidential reviewing
stand in front of the White House. You and your spouse are
escorted to a reserved section.
-- 4:00 p.m. - Inaugural Parade ends, and your time is free
until commencement of the Inaugural Balls.
Alexander Butterfield
Deputy Assistant to the President
PERSONAL
Reproduced at the Richard Nixon Presidential Library and Museum
Distribution
Secretary Rogers
Secretary Shultz
Secretary-Designate Richardson
Attorney General Kleindienst
Secretary Morton
Secretary Butz
Secretary-Designate Dent
Secretary-Designate Brennan
Secretary-Designate Weinberger
Secretary-Designate Lynn
Secretary-Designate Brinegar
Director-Designate Ash
Counsellor-Designate Armstrong
Ambassador-Designate Scali
Reproduced at the Richard Nixon Presidential Library and Museum
chron
THE WHITE HOUSE
WASHINGTON
January 15, 1973
PERSONAL
MEMORANDUM FOR:
SUBJECT:
Cabinet Meeting
The first Cabinet Meeting of the President's second term of office
will be held in the Cabinet Room on Wednesday morning, January 24th.
The 1-hour session will begin promptly at 8:30.
Alexander
Deputy Assistant to the President
PERSONAL
Reproduced at the Richard Nixon Presidential Library and Museum
cheen
THE WHITE HOUSE
WASHINGTON
January 15, 1973
MEMORANDUM FOR:
HON. MARION H. SMOAK
Acting Chief of Protocol
Department of State
SUBJECT:
USSS Protection for
Prime Minister Sato of Japan
The Department of State's request for USSS protection for former
Prime Minister Sato, during the period of his forthcoming visit to
the United States, is approved.
Alexander P. Butterfield
Deputy Assistant to the President
cc:
Dr. Henry A. Kissinger
Asst. Sec Eugene T. Rossides (Treas)
Asst. Sec Marshall Green (State)
Director James J. Rowley (USSS)
Reproduced at the Richard Nixon Presidential Library and Museum
THE WHITE HOUSE
WASHINGTON
January 10, 1973
Dear Mel:
It occurred to me just this morning that I have put
nothing to you in writing on the subject of General
Brent Scowcroft's absolutely superior performance of
duty during the past year as my top Military Assistant.
I recall very well the high recommendation that your
Department gave him for this assignment, and our con-
versations at that time about his many exceptional attributes.
So, I am particularly pleased to tell you now, officially,
that by commanding in his quiet and efficient way what I
know to be an unusually large support organization of
rather diverse elements
⑉⑉
and by ensuring safe and com-
fortable travel for me, and my family and staff, over
thousands of miles worldwide -- he has more than lived
up to the advance billing. Additionally, he has been a most
able chairman of the interdepartmental committee concerned
with our Prisoners of War and those listed as Missing in
Action. In this capacity, as in several others, he has
represented me at the highest levels of government. Then
too, as you know, Brent played a key role in the planning of
my visits to China and Russia. I am aware of much of what
transpired during the trying months preceding each of those
major trips, and without doubt his judgments on significant
issues proved vital to the successes we were able to achieve.
In short, he is an extremely bright, capable and
effective officer of unquestionable integrity -- one of those
rare, well-rounded individuals who has the ability to handle
Reproduced at the Richard Nixon Presidential Library and Museum
2
all responsibilities entrusted to him with the utmost tact
and skill. It is for this reason, of course, that I have
directed his transfer to the post vacated by General Haig --
that of Deputy Assistant to the President for National Security
Affairs. It is a position of great importance, and I am
fully confident that he will continue to serve with dedication
and distinction.
Meanwhile, I strongly urge his promotion to Major
General at the earliest possible date. I consider this a
matter of high priority and wish that you would so inform
Secretary Seamans and General Ryan. The Air Force
should be proud indeed that it can lay claim to an officer
of Brent's caliber. He represents his Service and his
country in the best possible light.
Sincerely,
Richathit
Honorable Melvin R. Laird
Secretary of Defense
Washington, D.C.
Reproduced at the Richard Nixon Presidential Library and Museum
RICHARD NIXON PRESIDENTIAL LIBRARY
DOCUMENT CONTROL SHEET
ITEM REMOVED FROM THIS FOLDER
A RESTRICTED DOCUMENT OR CASE FILE HAS BEEN REMOVED
FROM THIS FILE FOLDER. FOR A DESCRIPTION OF THE ITEM
REMOVED AND THE REASON FOR ITS REMOVAL, CONSULT
DOCUMENT ENTRY NUMBER
5
ON THE DOCUMENT
WITHDRAWAL RECORD IN THE FRONT OF THIS FILE FOLDER.
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Reproduced at the Richard Nixon Presidential Library and Museum
chron
January 10, 1973
9:00 a. m.
MR. PRESIDENT:
John Connally called last night while
you and Mrs. Nixon were in the Theater.
He and Nellie merely wanted to wish
you a Happy Birthday.
Alex
Reproduced at the Richard Nixon Presidential Library and Museum
caron
xyz-siBull KYI S, Bull
January 10, 1973
MEMORANDUM FOR:
HONORABLE MARION H. SMOAK
Acting Chief of Protocol
Department of State
SUBJECT:
Presidential Wedding Gifts for the
Daughters of the President of the
Central African Republic
The President has reviewed your memorandum to him of January 8th
and approved the wedding gifts suggested for presentation to the two
daughters of President Bokassa.
Alexander P. Butterfield
Deputy Assistant to the President
Reproduced at the Richard Nixon Presidential Library and Museum
Chur
January 8, 1973
MEMORANDUM FOR:
MR. ROLAND L. ELLIOTT
FROM:
ALEXANDER P. BUTTERFIELD
SUBJECT:
Preparation of Presidential Letter
Please prepare a Presidential note of congratulations to Coach
John McKay of the University of Southern California. You should
coordinate the text of the correspondence with Chuck Colson. Details
are attached hereto.
Thank you.
Attachment
cc:
Mr. Charles W. Colson
Reproduced at the Richard Nixon Presidential Library and Museum
can
January 5, 1973
ADMINISTRATIVELY CONFIDENTIAL
MEMORANDUM FOR:
MISS JANE DANNENHAUER
Security Assistant
FROM:
ALEXANDER P. BUTTERFIELD
SUBJECT:
Mr. Warren Church (CIEP)
Jane:
Mr. Warren Church will not remain on the CIEP payroll (or
the White House payroll) beyond February 6th. Please see
to it that the expiration date of his temporary pass is extended
through that date.
Thank you.
ADMINISTRATIVELY CONFIDENTIAL
Reproduced at the Richard Nixon Presidential Library and Museum
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
January 3, 1973
ADMINISTRATIVELY CONFIDENTIAL/EYES ONLY
MEMORANDUM FOR:
MR. H. R. HALDEMAN
FROM:
ALEXANDER P. BUTTERFIELD
SUBJECT:
Selection of Military Assistant
to the President
Bob:
For the following reasons Mel Laird, Brent Scowcroft and I believe
that Brent's replacement should be an Air Force rather than an
Army officer:
1)
One of the principal responsibilities of the Military
Assistant is the ensuring of safe air transportation for
the President and his family and staff; and air travel
consumes the biggest part of the Military Assistant's
budget.
2) If an Army officer is selected, we will have to bring an
Air Force Colonel or Lt. Colonel onto the Military
Assistant's staff
and probably get rid of Lt. Colonel
Golden in the process. The assignment of an Air Force
officer will preclude the necessity for these two shuffles.
3) The senior military assistant in Carl Wallace's office at
DOD is now an Army Colonel. It would be best if the Military
Assistant to the President one who deals almost daily
with the Military Assistant to the Special Assistant to the
Secretary of Defense were not a member of the same
Service.
Notwithstanding these opinions, we have quietly obtained the personnel
folders of six candidates three from the Air Force and three from
the Army. Rather than bore you with long and detailed sets of personal
history and assignment data, let me just say that each has an absolutely
Reproduced at the Richard Nixon Presidential Library and Museum
- 2 -
outstanding military record. I happen to know four of them well
and have expressed myself rather freely with regard to their characteristics
and personalities. These and other information statements, along
with photos, are at the tabs as indicated:
-- Tab A. - Brigadier General Bill Yancy, USAF
-- Tab B - - Colonel Dick Lawson, USAF
- - Tab C - - Brigadier General George Sylvester, USAF
-- Tab D . - Brigadier General John Wickham, USA
-- Tab E- - Brigadier General Bob Gard, USA
--- Tab F - Brigadier General Bill Lemnitzer, USA
Laird and Scowcroft recommend Lawson first, Yancy second and
Sylvester third. I strongly recommend Yancy first, Sylvester second
and Lawson third.
If you should decide to consider only the Army officers, I would
recommend either Wickham or Lemnitzer.
Attachments
ADMINISTRATIVELY CONFIDENTIAL /EYES ONLY
Reproduced at the Richard Nixon Presidential Library and Museum
BRIGADIER GENERAL BILL YANCY, USAF
Age:
48
BS - U.S. Military Academy
MS in International Relations, George Washington University
Now serving on the Air Force's Planning Staff at the Pentagon,
and about to be transferred to the Joint Staff.
I have known Bill and his wife for about 15 years -- He is
conscientious, yet highly flexible and has the sense of humor
one needs in a position of this sort -- I spoke to you about him
some 18 months ago and recommended then that he be considered
the next time we selected a Military Assistant to the President.
Reproduced at the Richard Nixon Presidential Library and Museum
COLONEL DICK LAWSON, USAF
Age:
43
BS - Parsons College (Iowa)
MS in Public Administration, George Washington University
Now serving in the office of the Deputy Chief of Staff of Operations,
Washington, D. C.
I do not know Lawson, but he is highly recommended by everyone --
He has spent most of his career in the Strategic Air Command and
is about to be promoted to Brigadier General (having been selected
in 1972).
Reproduced at the Richard Nixon Presidential Library.and Museum
BRIGADIER GENERAL GEORGE SYLVESTER, USAF
Age:
45
BS - U.S. Military Academy
MS in International Relations, Georgetown University
Now serving in the office of the Deputy Chief of Staff for Tactical
Systems Testing and Evaluation, Washington, D.C.
I have known George and his wife for about 8 years -- He was the
junior military assistant to McNamara when I worked across the hall
for Califano -- He would be right for the job in every way, flexible,
understanding, etc., but may be a little senior to assume the post
at this time -- He was promoted to Brigadier General in 1970 and
is eligible for Major General this month.
Reproduced at the Richard Nixon Presidential Library and Museum
BRIGADIER GENERAL JOHN WICKHAM, USA
Age:
44
BS - U.S. Military Academy
MPA in Public Administration, Harvard University
MA in Economics and Government, Harvard University
Now serving in the office of the Chairman, Joint Chiefs of Staff,
Washington, D.C.
I know John and his wife very well -- He was a National War College
classmate -- Straight-laced -- Little sense of humor -- Seldom
smiles -- Generally inflexible -- Absolutely top-notch officer -- -
A "strictly by the book" man -- - Efficiency is his forte.
Photo attached.
Reproduced at the Richard Nixon Presidential Library and Museum
BRIGADIER GENERAL BOB GARD, USA
Age:
44 (Will be 45 on Jan 28)
BS - U.S. Military Academy
MPA in Economics and Government, Harvard University
PhD in Economics and Government, Harvard University
Now serving in the office of the Army's Deputy Chief of Staff
for Personnel, Washington, D.C.
I do not know Gard, but understand from Scowcroft that he is on the
threshold of being promoted to Major General -- Both Brent and I
feel that he is a bit too senior.
Photo attached.
Reproduced at the Richard Nixon Presidential Library and Museum
BRIGADIER GENERAL BILL LEMNITZER, USA
Age:
44
BS - U.S. Military Academy
MA in Industrial Chemistry, Columbia University
Has worked closely during this term with the NSC staff. Now
serving in the office of the Army's Deputy Chief of Staff for
Military Operations, Washington, D.C.
I know Bill and his wife very well -- He was a National War College
classmate -- He is bright and flexible, with a sense of humor -- -
Although he would serve very well as Military Assistant to the
President -- I rate him 4th or 5th in the overall lineup
Reproduced at the Richard Nixon Presidential Library and Museum
chun
bee Ed margn
THE WHITE HOUSE
WASHINGTON
January 3, 1973
ADMINISTRATIVELY CONFIDENTIAL
MEMORANDUM FOR:
HONORABLE MARION H. SMOAK
Acting Chief of Protocol
Department of State
SUBJECT:
U.S. Secret Service Protection for the
Deputy Prime Minister of Greece
The Department of State's request for U.S. Secret Service protection
for Deputy Prime Minister Pattakos, during the period of his forthcoming
visit to the United States, is approved.
This request was brought to my attention telephonically only moments
ago by Mr. Ruwe -- but there is no need for a memorandum to follow.
It is my understanding that Deputy Prime Minister Pattakos will be
arriving in New York at 1:00 p.m. Thursday, January 4, and proceeding
on to Washington, D. C., arriving here at 5:30 p.m. If present plans
are followed, he will be staying at the embassy residence of the Greek
Ambassador, and departing the country on Saturday, January 6th.
Alexander P. Butterfield
Deputy Assistant to the President
CC:
Dr. Henry A. Kissinger
Asst. Sec. Joseph J. Sisco (State)
Asst. Sec. Eugene T. Rossides (Treas)
Mr. L. Nicholas Ruwe (State)
Director James J. Rowley (USSS)
ADMINISTRATIVELY CONFIDENTIAL
Reproduced at the Richard Nixon Presidential Library and Museum
Chro
January 3, 1973
MEMORANDUM FOR:
MR. CHARLES F. ROTCHFORD
Manager, White House Area
General Services Administration
FROM:
ALEXANDER P. BUTTERFIELD
SUBJECT:
Oval Office Door Repair
Charlie:
The opening and closing of the west door to the Oval Office is far
more noisy now than it used to be. I would appreciate your having
someone look at it today. I will call you as soon as the Preside nt
moves to his OEOB office ...
if he does.
Thank you.
Reproduced at the Richard Nixon Presidential Library and Museum
cara
January 2, 1973
PERSONAL
MEMORANDUM FOR:
MR. H. R. HALDEMAN
FROM:
ALEXANDER P. BUTTERFIELD
SUBJECT:
Termination of Duties
Bob:
Each day I find that I have more and more to learn about FAA
before my confirmation hearings. Therefore, I would like to
suggest this coming weekend as the appropriate time to begin
Steve Bull's period of transition. I could work with him for a
few days -- then hole up someplace in the OEOB and attend to
my studies and scheduled calls on various members of the
Senate Commerce Committee,
The attached list of my current duties and responsibilities
(extracted from the booklet I prepared at your earlier instruction)
bears my written comments with regard to who should assume
what and why.
I will do what I can to find a home in the Administration for
Dave Hoopes. Toni Sidley, my secretary, has been at loose ends
too. She wants very much to remain here in proximity to the
Oval Office where she knows the routine so well, but if that is not
in the cards I will see what might be done toward placing her in
Anne Armstrong's office -- or possibly with Gerry Warren or
Brent Scowcroft. It is an uneasy time for people working for
principals who are being moved, and the sooner they can be told
what is happening and whether or not they can look forward to
remaining in their present or similar jobs, the better.
Attachment
PERSONAL
Reproduced at the Richard Nixon Presidential Library and Museum
Bob- Thes handwritten comments Bave been coordinated
closely with Bruce Kehrli. We agree in all areas except that of
CAb liaison. I'll withhold info copies for John Dean t Steve Bull
HOW DO YOU DEFINE YOUR CURRENT JOB?
until I hear
WHAT IS ITS OBJECTIVE?
from you.
Asans
I define my assignment as Deputy Assistant to the
President in several ways, depending upon the occasion,
for the duties and responsibilities are rather diverse.
Perhaps the best concise description of the role is:
Principal Deputy to H. R. Haldeman
in the supervising and coordinating
of all elements associated with
Presidential activity and support.
Functionally, I operate as a personal assistant to the President,
i. e., as a member of his personal staff, as opposed to one who
serves on his Domestic Affairs, National Security Affairs,
Congressional Relations or International Trade Policy staff.
Then, additionally and quite apart from office supervisory
and liaison work, I serve as Secretary to the Cabinet
but
without holding that title in any official way.
Specifically, the separate routine duties and responsibilities
are these:
1) Serve as alternate to H.R. Haldeman, Assistant to the
KEHRLi
President. This involves:
&
BULL
(a)
Responding to spontaneous Presidential queries
(Bull)
(b) Following up on Presidential action requests. (Kehnii)
(c) Reviewing and discussing with the President
schedule proposals forwarded from the Appointments
Office, and passing back to Nell Yates whatever
decisions are made.
(Bull)
Reproduced at the Richard Nixon Presidential Library and Museum
(d)
Advising on possible courses of Presidential
action -- but only as a rule when the options
pertain to personal, household, social and
other such generally non-substantive matters. (Bull
unless
a project +/or
(e) Traveling with the President as the senior
work order is
member representing the personal staff
?
required, then
(To date these travels have included only
Kehrli)
trips to Camp David, Key Biscayne,
New York and other U.S. cities in proximity
to Washington, D. C.) (Perhaps Bull; perhaps Parker puhaps no one)
(f)
Issuing to senior officials of the Federal
Departments and Agencies, and to members
of the White House and other Executive Office
staffs, directives, action requests, announce-
ments, etc.
as appropriate. (Kehrli)
2) Supervise the operation of the Staff Secretariat. In
practice this involves very general, essentially
KEHRLI
indirect, supervision, for the Staff Secretary is the
ALONE
hub around which all White House Office administration
w/H AS
revolves. Many facets of his work cannot be super-
ULTIMATE
SUPERVISOR
vised in any strict sense of the word. Certain other
facets are generated, and thus supervised directly,
by H.R. Haldeman. I do, however:
(a)
Oversee the manner in which materials destined
for the President's desk are coordinated and
prepared for forwarding. (H)
(b) Receive from the Staff Secretary and/or
H.R. Haldeman's office all papers going to
the President; put such materials before the
President at the proper times; then retrieve
and stamp the papers ("The President has seen
")
and ensure their timely return to the Staff Secretary
for whatever follow-up actionsmight be required
prior to filing. (Bull)
(c)
Review and approve monthly White House Budget
Summaries. (Kehrli in coord w/H)
- 2 -
Perhaps set up specific 3-5 minute periods (2 per working
Reprodu ed at the Nixon residential Kabali Library and Museum ining, atc; other times, Ball
(d)
Review and approve, prior to forwarding
to H. R. Haldeman, the quarterly White House
Budget and Personnel report. (Kehuli in coord w/H)
(e)
Maintain final approving authority on all other
matters not of special interest to H. R. Haldeman. (H)
Note: See separate Assignment Book
submitted by Bruce Kehrli,
Staff Secretary. A copy of the
"duties" portion of Mr. Kehrli's
book is at Tab 1.
(3) Supervise the operation of the Security Office. This
involves direct supervision on an almost daily basis.
DEAN
It involves also:
(a)
Making the final determinations concerning
security clearances of all candidates for
nominations for Presidential Appointments.
Note: See separate Assignment Book
submitted by Trudy Brown, former
Staff Assistant (Security), for
Jane Dannenhauer, recently assigned.
A copy of the "duties" portion of this
book is at Tab 2.
(4) Supervise the operation of the Office of Presidential Papers.
This involves direct supervision on an almost daily basis.
(This particular office is staffed by detailees from other
DEAN
agencies -- eight from GSA and one from VA.) )
RE LEGAL
ASPECTS,
Note: See separate Assignment Book
BUT
submitted by John Nesbitt, Staff
KEHRLi
Assistant and Chief Archivist. A
FOR
copy of the "duties" portion of
CENERAL
Mr. Nesbitt's book is at Tab 3.
DAY-TO-DAY
SUPERVISION
- 3 -
I think Trudy Brown's newly organized Office of Spcial Files should
be called Office of Presidential Papers, for that's precisely what it is,
Nesbitt's Shop should be Office d Preside Diary or something similar.
Reproduced at the Richard Nixon Presidential Library and Museum
5) Supervise the operation of the Office of Special Files.
This involves direct supervision on an almost daily basis.
DEAN
RE LEGAL
ASPECTS
Note: See separate Assignment Book
AND
submitted by Trudy Brown,
KEHRLi
Staff Assistant. A copy of the
FOR ALL
"duties" portion of Miss Brown's
ELSE
book is at Tab 4.
6) Supervise the work of the Presidential Receptionists.
This involves direct supervision on an almost daily basis.
KEHRLi
Note: See separate Assignment Book
submitted by Shelley Buchanan,
Receptionist/Secretary. A copy
of the "duties" portion of
Mrs. Buchanan's book is at
Tab 5.
7)
Responsible for the smooth running of the President's
scheduled activities throughout each day that he is
in Washington, D. C. or at the Western White House
BULL
in San Clemente. This involves:
(a)
Making the final inspection each morning of the
Oval Office, the small adjoining private office
and the Cabinet Room or of the President's
Western White House Office -- for proper
positioning of furniture and appointments, and
for orderly appearances.
(b)
Ensuring that maintenance personnel and ushers
have set the clocks, filled the pens, serviced
the dictaphone, etc.
(c)
Meeting at 2:00 p.m. (almost) daily with
representatives of the Press Office, the
Executive Protective Service, the Speech
Writers Office, the Staff Secretary's Office,
the White House Photographers Office and
the Appointments Office to review each detail
of the following day's Presidential schedule.
- 4 -
Reproduced at the Richard Nixon Presidential Library and Museum
(d)
Ensuring, according to standard format, the
preparation and completion of briefing papers
for each Presidential event, regardless of
its planned duration and the degree of its
complexity; delivery of the original papers to
the President's desk, and distribution of nine
copies of each to certain interested offices and
personnel.
(e)
Keeping in close touch throughout each day with
Steve Bull who, although a member of the
Hart
Appointments Office, reports directly to me
on all matters relative to implementation of
Presidential events.
(f)
Responding quickly and adjusting appropriately
to contingencies.
8) Serve as the prime point of contact, or principal liaison,
between the Office of the President, or the President
SEE
personally, and eight White House staff offices and other
BELOW
organizational elements. This involves continual
liaison activity as well as meeting with a representative
of each of them at least weekly. Discussion sessions
cover such things as operational procedures, problems
being encountered, solutions, improvements, etc. The
aforementioned "eight White House staff offices and
other organizational elements" are:
(a) U.S. Secret Service's Presidential Protective
PARKER J/OR
Division and Technical Security Division
BULL FOR
(usually Bob Taylor and Al Wong, respectively --
TRAVEL
;
although the latter has just been replaced by
DEAN FOR
Lou Sims).
ALL ELSE
?
(b)
Executive Protective Service (usually Vince Mroz,
DEAN OR
USSS's Deputy Assistant Director in charge of
EPS matters).
Possibly
KEHRLI
???
(c)
Curator (Clem Conger).
in
KEHRLi
(d)
Chief Usher of the Executive Residence (Rex Scouten).
KEHRLi
I I 5
Reproduced at the Richard Nixon Presidential Library and Museum
(e)
Military Assistant to the President (Brigadier
KEHRLi
General Brent Scowcroft).
(f)
Office of White House Visitors (Mike Farrell)
KEHRLi
(g)
Director of the First Lady's Staff (Connie Stuart)
BULL
(h)
White House Social Secretary (Lucy Winchester)
BULL
9)
Serve as single point of contact for notification by
Cabinet and Sub-Cabinet Members of all of their
K-STAFF;
proposed foreign travel plans. This involves speaking
for the President. The procedures are:
PROBABLY
THE NSC
(a)
STAFFSECY
STAFF
Receiving and logging-in proposed itineraries
at an average rate of eight per week, writing
and attaching cover memoranda addressed to
the NSC Staff Secretariat and forwarding the
information with minimum delay.
(b)
Receiving written evidence of NSC's coordination
with the State Department on the itineraries and
official business matters to be conducted with
foreign governments, as well as the approvals
of both organizations -- then logging this data
in the master travel record book maintained in
this office.
(c)
Stamping the travel clearances on the original
itineraries, or indicating which portions are
objectionable and thus disapproved, and
returning them to the senior Administration
officials from whom they came.
10)
Serve as single point of contact, or principal coordinator,
on all matters concerning Presidential representation
WHOEVER
ASSUMES
?
at significant ceremonies and other events. This involves
speaking for the President. The procedures are:
CAS Secy
OR CAB
LIAISON
(a)
Determining, in the President's behalf, the
ROLE
propriety of designating and sending one or
???
more representatives.
- 6 -
Reproduced at the Richard Nixon Presidential Library and Museum
(b)
Authorizing and designating appropriate personnel
(usually from the Cabinet, Sub-Cabinet or White
House staff) as single representatives of the
President, or as members of Presidential delegations.
(c)
Authorizing and ensuring the timely writing and
dispatching of Presidential letters of sympathy,
congratulations, etc., when appropriate.
(d) Authorizing and ensuring the timely preparation
and sending of Presidential floral arrangements,
when appropriate.
(e)
Authorizing whatever special transportation
arrangements might be required.
(f)
Informing the Staff Secretary, Military Assistant
and Press Office of pertinent details.
(g)
Authorizing and ensuring the writing and dispatching
of Presidential letters of thanks to those who serve
as personal representatives of the President.
11) Serve as single point of contact, or principal coordinator,
on all matters concerning the assignment of U.S. Secret
Service protection to visiting foreign dignitaries
and
DEAN
...
special assignments of EPS personnel. This involves
speaking for the President. The routine procedures are:
(a)
Receiving from the Chief of Protocol at the Department
of State requests for USSS protection of senior foreign
dignitaries scheduled to visit the U.S. (Normally, I
receive along with these requests some information
about the purposes and durations of these stays, as
well as recommendations by the Chief of Protocol
concerning the propriety of the President's authorizing
the special protection. )
(b)
Discussing the pros and cons of the authorizations with
Dr. Kissinger and/or his Deputy, and with the Assistant
Secretary of the Treasury for Enforcement.
(c)
Making final judgments for the President and informing
the Chief of Protocol, in writing, of decisions rendered.
- 7 -
Reproduced at the Richard Nixon Presidential Library and Museum
(d)
Discussing special EPS assignments with the
Assistant Secretary of the Treasury for Enforcement.
(e)
When appropriate, authorizing special EPS
assignments.
12) Serve as single point of contact, or principal coordinator,
on all matters concerning the President's exchanges of
State gifts. This involves speaking for the President. The
{BULL
routine procedures are:
(a)
Determining on the President's behalf which gifts
suggested by the Chief of Protocol would be most
appropriate for presentation to Chiefs of State and
Heads of Government who will be exchanging gifts
with the President here in Washington, or in their
own countries.
(b)
Informing the Chief of Protocol in writing of the
gift or gifts selected
or simply approving in
writing the gift or gifts recommended.
(c)
Reminding the President and First Lady by
separate correspondence -- and in a timely
fashion, certainly prior to a State Dinner --
of the descriptions of the gifts that were
presented and received.
13) Serve as single point of contact, or principal coordinator,
on all matters concerning the lowering of the U.S. flag
to half-staff over federal buildings, aboard Naval vessels,
KEHRLI
at U.S. embassies and missions overseas, etc. This
involves speaking for the President. The routine procedures
are:
(a)
Determining on the President's behalf the appropriate-
ness of lowering the U.S. flag to half-staff on certain
occasions (e.g. the death of a senior government
official or other distinguished personage). If
convenient for the President, the matter might first
be discussed with him. Generally, it is not. (I
should mention here that the course of action with
regard to the lowering of the U.S. flag to half-staff
- 8 -
Reproduced at the Richard Nixon Presidential Library and Museum
on the occasion of the death of many senior
government officials is covered by Executive
Orders already in force.)
(b)
Informing the Chief Executive Clerk who in
turn ensures the preparation of the required
Executive Order.
14) Serve as single point of contact, or principal coordinator
on all matters concerning the assignment of military
aircraft for Presidential, or "White House-directed",
KEHRLi
missions. This involves speaking for the President.
The routine procedures are:
(a)
Authorizing on the President's behalf military
air transportation for certain purposes.
(b)
Informing the Military Assistant to the President
of decisions made.
15) Serve as single point of contact, or principal coordinator,
on all matters concerning the official closing of federal
KEHRLi
buildings. This involves speaking for the President. The
routine procedures are:
(a)
Determining on the President's behalf the propriety
of closing all executive departments, independent
establishments, and other governmental agencies,
including their field offices, on certain occasions
(e.g. the day of death and/or interment of a former
U.S. President). If convenient for the President,
the matter might first be discussed with him.
Generally, it is not.
(b)
Informing the Chief Executive Clerk who in turn
ensures the preparation of the required Executive
Order.
- 9 -
Reproduced at the Richard Nixon Presidential Library and Museum
16) Serve as single point of contact, or principal coordinator
on all matters concerning the early release of
Washington area federal employees. This involves
KEHRL,
speaking for the President. The routine procedures are:
(a)
Determining on the President's behalf the propriety
of an early release from work for Washington
area employees because of special circumstances
(e.g. a sudden heavy snow which threatens to
badly snarl traffic and create hazardous driving
conditions).
(b)
Informing the Chief Executive Clerk who in turn
informs designated officials at GSA and CSC.
17) Serve as single point of contact, or principal coordinator
on all matters concerning Presidential telephone call
recommendations. This involves:
BULL
(a)
Receiving the originals and four copies of the
recommendation sheets directly from recommending
White House and certain other Executive Office
staff members.
(b)
Discussing with Chuck Colson, via telephone, the
merits of each recommendation; indicating in the
upper right-hand corner of the "originals" only
his concurrence or nonconcurrence; forwarding
the (original) sheets to H. R. Haldeman; then
placing in a "hold" file all copies.
(c)
Receiving from Mr. Haldeman those recommendations
which he, too, has approved and forwarding them
to the President for consideration.
(d)
Receiving the recommendation sheets from the
President and notifying the originators and other
interested personnel (Messrs. Ziegler, Colson
and Chapin), by way of hand-written notes on
copies of the original recommendations, of the
actions taken.
- 10 -
Reproduced at the Richard Nixon Presidential Library and Museum
18) Serve as principal adviser to White House and
Signal telephone switchboard operators on the
BULL AND
handling of each incoming call to the President.
HART 11)
(Steve Bull serves as alternate adviser. ) This
involves:
On second thought,
(a)
Receiving and responding quickly to an average
) think the alternate
of 20-25 inquiries per week concerning actions
to be taken on incoming telephone calls to the
must be Hart, eventually,
President.
(b)
Reviewing every morning the President's
"telephone calls" log for the previous day,
and following up on those incoming calls
which were not completed or properly
acknowledged.
19) Provide secretarial support to the President while he
is at Camp David, Key Biscayne or other rest areas.
BULL
This involves:
(a)
Selecting from among ten designated, totallv loyal
Rose. Seldan goes
and trustworthy, senior secretaries who work daily
MArje- goes only w/Rose (Surs far)
at the White House in proximity to the President
Neu - OK
the one or two or three who will, one at a time,
be on duty with the President at Camp David, Key
Bev OK
Biscayne or other rest area during weekends and
Pat - OK if H goes; deubtful otherwise very
other periods. (The ten specially designated
secretaries are: Rose Woods, the President's
Toni - scratched fm list although P
Personal Secretary; Marje Acker; Nell Yates;
used to seeing her & she
Bev Kaye; Pat McKee; Toni Sidley; Sally Inge;
is top secy.
Terry Decker; Dianna Gwin and Shelley Buchanan.)
SALLY - enjoys C.D. + good cooperative (b)
secy, but scratched
Keeping a record of the extra duty time served by
fm list. 'Has already
each of these ladies, and ensuring fairly equal
been to C.D, three times,
distribution of these special assignments
i.e.
Terry- probubly leaving WH staff
to the extent that the President's specific instructions
will allow.
Dianna- enjoys C.D + good secy,
but scratched fm list,
than twice. already been to C.D.
Shelley- knows P well; scratched for list.
- 11 -
Larry jusT scratched Toni, SAlly huge, Dianine and Shelley which is
too bad in my opinion, for it means really that when you are not
with the President Pat will not be considered- resulting in Nell & Bev Sharing the
Extra duty burden (I Neil who is married, could well have commitments).
Reproduced at the Richard Nixon Presidential Library and Museum
20) Inform the Press Office in timely fashion of all
unscheduled events which involve the President, and
BULL
which may be newsworthy. This involves:
(a)
Passing the information, by telephone or
memorandum, to Jerry Warren or Neal Ball.
(Examples of Presidential actions which might
be reported are: 1) The President has just
instructed the Department of Defense to provide
a military aircraft to transport former Speaker
McCormack from Boston to Washington to attend
the Truman Memorial Service; 2) This afternoon,
as the 93rd Congress began its initial session,
the President received the traditional telephone
calls from Senate and House Leaders. He spoke to
Senators Mansfield and Scott at 1:35, and to Repres-
entatives Ford and O'Neill at 3:10.)
(b)
Passing the same information to others on the staff
who may have an interest -- e.g. Bill Timmons,
Herb Klein, Chuck Colson, Bill Safire, etc.
21)
Serve in special liaison capacity between the
President and the First Lady. This particular
BULL
role is apart from that mentioned in paragraph 8(h)
USUALLY, But iN
page 6. It involves such things as:
ONE INSTANCE
Possibly
(a)
Discussing with the President all proposed social
KEHRLI
event scenarios after they have been approved by
the First Lady, indicating on the scenario forms
any changes the President wants made, and returning
all necessary information to the Social Secretary
for final typing and distribution.
(Bull)
(b)
Reviewing and attempting to resolve with both the
President and First Lady such issues as minor
Executive Residence renovations, Executive
Residence staff changes, selections of official
individual and family photographs, selections of
official entertainment for social events, selections
of new pieces of furniture, selections of gifts for
- 12 -
Reproduced at the Richard Nixon Presidential Library and Museum
official and unofficial occasions, selections of
menu items for White House dinners, changes in
ceremonial procedures, etc. (Bull)
(c) Keeping the First Lady (and the Director of her
staff) apprised of Presidential events which will
require her participation. (Bull)
(d) Keeping the First Lady (and the Director of her staff)
apprised of each action taken in her name by the
President
(e.g. g. notes of condolence sent to
next of kin of persons deceased; flowers sent to
funeral services and to those who are ill; etc. ) (Bull or Kehrli,
To be coordina-
22) Maintain current inventory of the President's personal
wines. This involves:
ted)
(a) Keeping the most recent inventory on hand in
BULL
my office.
(b)
Obtaining from Rex Scouten, Chief Usher at the
Executive Residence, an inventory of the President's
personal wines at the end of each month.
23) Maintain master record of the President's personal contacts
with distinguished foreign personages. This involves:
(a) Keeping the red master book on hand in my immediate
BULL
office.
(b)
Ensuring that this master book, or at least a copy,
is aboard the President's plane whenever he travels
to a foreign country.
(c) Ensuring that the NSC staff updates the master book,
as well as the three copies (held by the NSC Staff
Secretariat, Rose Mary Woods and the Office of
Presidential Papers), at the end of each month,
and within three days after the President returns from
a visit to a foreign country.
- 13 -
Reproduced at the Richard Nixon Presidential Library and Museum
24) Maintain master record of all of the President's contacts,
personal and otherwise, with Cabinet and Sub-Cabinet
members. This involves:
KEHRLi
(a)
Keeping the master book in my office.
(b)
Ensuring that the Chief Executive Clerk updates
this master computer printout, as well as the
three copies (held by Dave Hoopes, Rose Mary Woods
and the Office of Presidential Papers), at the end of
each month.
25) Function as Secretary to the Cabinet. This involves:
MUST BE
?
CAREFULLY
(a)
Discussing agenda proposals with Cabinet and
CONSIDERED
?
certain senior White House staff members, and
BY H
I believe that
preparing same in memorandum form for the
we are it to
President's review and consideration. (Probuldy Bull)
(b)
Preparing Cabinet Meeting briefing papers for the
CAB Mbvs to
?
President based on the decisions he made after
reviewing agenda proposals. (Probably Bull)
designate fairly
7
(c)
Ensuring timely notification to Cabinet Members
Senior stall
of Cabinet Meeting information. (Could be Bull)
Member to
(d)
Making Cabinet Meeting arrangements - - e.g.,
Serve as
2
transportation (when meetings are held at locations
other than the White House e.g. Camp David,
their pt of
San Clemente, etc. ), access lists, training aids,
Cartact for
special seating, etc. (Probably Bell)
?
(e)
Ensuring that Minutes of the meetings are recorded
Cab matters.
either by Ray Price or a designated alternate. (Could be Bull)
7
(f)
Following up personally to ensure that appropriate
and timely action is taken on all requests made by
the President during the meetings. (Probably Kehrli)
7
(g)
Relaying directly to Members of the Cabinet, by
telephone or mail, special and often highly personal
and/or sensitive Presidential messages.
(Cab Secry or whoever
- 14 -
Senior liaison mightle)
Brace Kehrli feels that he could handle this & probably should.
Reproduced at the Richard Njxon Presidential Library and Museum
?
(h)
Keeping Cabinet Members advised of the
President's plans, when appropriate. (could be Bull or kehrli)
(i)
Ensuring that Cabinet Members keep the
?
White House telephone switchboard advised of
their precise whereabouts when out of the local
area. (This requires continual reminders. ) (Guld be Bull or Kehrh)
(j)
Maintaining records on Cabinet Members -- to
?
include general biographical data, dates of
birthdays and Senate confirmations of their
appointments, occasions on which each has
officially represented the President, etc. (Could be Bull a Kehrli)
OK (k)
Arranging plans for presentations of Cabinet
chairs to departing Cabinet Members. (Bull)
OK (1)
Coordinating with GSA, departing Cabinet Members
and their staffs on the matters of chair purchases
and deliveries. (Kehrli)
(m) Assisting and advising Cabinet Members (and at
?
times their spouses and families) in miscellaneous
ways, both officially and unofficially. (Csb Secry a alrower Senior
liaison might be.)
(n)
Answering letters from the public which relate
directly or indirectly to meeting procedures,
membership, etc. Csb Secry or whoever senior liaison might be;
or possibly Corves produce thru Kehrli)
26) Attend to special classified and/or highly sensitive
projects of particular interest to the President. This
BULL &/OR
involves:
KEHRLi
(a)
Taking actions as directed.
(b)
Keeping the President and/or H. R. Haldeman informed
of significant developments.
- 15 -
Bruce Keluli feels that he could and pubably should handle this,
I defer to your judgement
Reproduced at the Richard Nixon Presidential Library and Museum
caron
January 2, 1973
MEMORANDUM FOR:
BRIG. GENERAL BRENT SCOWCROFT
Military Assistant to the President
FROM:
ALEXANDER P. BUTTERFIELD
SUBJECT:
Authorization for Limousine Transportation
Please be prepared to provide White House limousine transportation
for Mr. and Mrs. Clifton Daniel during the period of their forthcoming
stay in Washington, D.C. The couple will be residing at Blair House
during the approximate period, January 4-5. A precise itinerary
will follow.
Thank you.
Reproduced at the Richard Nixon Presidential Library and Museum
chan
January 2, 1973
MEMORANDUM FOR:
BRIG. GENERAL BRENT SCOWCROFT
Military Assistant to the President
FROM:
ALEXANDER P. BUTTERFIELD
SUBJECT:
Authorization for
Military Air Transportation
Please provide military air transportation for former Speaker of
the House of Representatives John McCormack in accordance with
the following schedule:
Jan 4 From Boston, Massachusetts to
Andrews Air Force Base
Jan 5
From Andrews Air Force Base
to Boston, Massachusetts
Mr. Dick Cook should serve as your principal point of contact.
He will be giving you a more accurate schedule.
Thank you.
CC:
Mr. Richard Cook
Reproduced at the Richard Nixon Presidential Library and Museum
January 2, 1973
Dear Bob:
Although the nature of your business here in
my office last week came as quite a surprise, I
was of course glad to see you once again -- and
delighted, too, to meet Mr. Katz. If my nom-
ination is approved by the Senate late this month,
or in February, I probably will be seeing more of
him and learning more of Xonics' interesting
developments. I certainly hope so. Meanwhile --
until confirmation is a reality -- I simply cannot,
with propriety, intercede.
With best wishes for the New Year,
Sincerely,
Alexander P. Butterfield
Deputy Assistant to the President
Mr. Robert K. Gray
Hill and Knowlton, Inc.
One McPherson Square
Vermont at K Street
Washington, D.C. 20005
Reproduced at the Richard Nixon Presidential Library and Museum
PF
January 2, 1973
ADMINISTRATIVELY CONFIDENTIAL
MEMORANDUM FOR:
MR. H. R. HALDEMAN
FROM:
ALEXANDER P. BUTTERFIELD
SUBJECT:
Brent Scowcroft's Request
for an Appointment
Bob:
Brent Scowcroft has not asked me to help him get an appointment
with you
but I'm sure the subject was on his mind when he spoke
to me earlier today. He said that he's been trying to see you for
some time, and that he's come close but never quite made it. He
needs only 6-8 minutes -- preferably on Wednesday or Thursday,
January 3 or 4. I think he wants to discuss briefly his new job
which no one has talked to him about in any official way. Henry
mentioned the "possibility" of his replacing Haig, but it was done
in a very informal and offhand manner some six weeks ago; and
recently Haig and Larry have talked to him on the telephone as though
the reassignment were a fait accompli.
ADMINISTRATIVELY CONFIDENTIAL
Reproduced at the Richard Nixon Presidential Library and Museum
cann
THE WHITE HOUSE
bee 6 margan
WASHINGTON
January 2, 1973
MEMORANDUM FOR:
HON. MARION H. SMOAK
Acting Chief of Protocol
Department of State
SUBJECT:
USSS Protection for
Vice President Yen Chia-kan
The Department of State's request for U. S. Secret Service
protection for Vice President Yen Chia-kan of the Republic
of China, during the period of his forthcoming visit to the
United States, is approved.
Alexander P. Butterfield
Deputy Assistant to the President
cc:
Dr. Henry A. Kissinger
Asst. Sec. Eugene T. Rossides (Treas)
Mr. L. Nicholas Ruwe (State)
Director James J. Rowley (USSS)
Reproduced at the Richard Nixon Presidential Library and Museum
caron
January 2, 1973
MEMORANDUM FOR:
MR. STEPHEN B. BULL
FROM:
ALEXANDER P. BUTTERFIELD
SUBJECT:
Presidential Secretaries
Steve:
Here is the list of secretaries with whom the President will work:
1) Rose Mary Woods
2) Marje Acker
3) Terry Decker
4) Bev Kaye
5) Nell Yates
6) Sally Inge
7) Toni Sidley
8) Pat McKee
9) Shelley Buchanan
10) Dianna Gwin
To the extent possible, we should shoot for equal distribution among
these ladies of weekend and holiday work loads... even though the
President is most familiar with Rose, Marje, Bev, Nell and Pat.
Reproduced at the Richard Nixon Presidential Library and Museum