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Republican National Convention: 1984 Convention (1)
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Ronald Reagan Presidential Library
Digital Library Collections
This is a PDF of a folder from our textual collections.
Collection: Deaver, Michael: Files
Folder Title: Republican National Convention:
1984 Convention (1)
Box: 66
To see more digitized collections
visit: https://reaganlibrary.gov/archives/digital-library
To see all Ronald Reagan Presidential Library inventories visit:
https://reaganlibrary.gov/document-collection
Contact a reference archivist at: [email protected]
Citation Guidelines: https://reaganlibrary.gov/citing
National Archives Catalogue: https://catalog.archives.gov/
WITHDRAWAL SHEET
Ronald Reagan Library
Collection Name DEAVER, MICHAEL: FILES
Withdrawer
DLB
3/2/2011
File Folder
REPUBLICAN NATIONAL CONVENTION: 1984
FOIA
CONVENTION (1 OF 4)
S11-0411/01
Box Number
11586 OA 10871
SYSTEMATIC
4
DOC
Doc Type
Document Description
No of Doc Date Restrictions
NO
Pages
1
LIST
FIRST FAMILY GUESTS
1 5/30/1984 C
Freedom of Information Act [5 U.S.C. 552(b)]
B-1 National security classified information [(b)(1) of the FOIA]
B-2 Release would disclose internal personnel rules and practices of an agency [(b)(2) of the FOIA]
B-3 Release would violate a Federal statute [(b)(3) of the FOIA]
B-4 Release would disclose trade secrets or confidential or financial information [(b)(4) of the FOIA]
B-6 Release would constitute a clearly unwarranted invasion of personal privacy [(b)(6) of the FOIA]
B-7 Release would disclose information compiled for law enforcement purposes [(b)(7) of the FOIA]
B-8 Release would disclose information concerning the regulation of financial institutions [(b)(8) of the FOIA]
B-9 Release would disclose geological or geophysical information concerning wells [(b)(9) of the FOIA]
C. Closed in accordance with restrictions contained in donor's deed of gift.
WITHDRAWAL SHEET
Ronald Reagan Library
Collection: Deaver, Michael: Files
Archivist: ggc/bcb
File Folder: Republican National Convention: 1984 Convention [1 of 4] Date: 12/4/98
OA11586 10871
DOCUMENT
SUBJECT/TITLE
DATE
RESTRICTION
NO. AND TYPE
1. list
Convention Room Requirements [annotated] (partial),
5/31/84
P6 B6
1p.
TRANSFERRED TO
2. list
First Family Guests, 1p..
5/30/84
P6 Personal
File
3. memo
Robert Gubitosi to Ron Walker re Republican
10/20/83
F7 B7
National Hotel (partial), 1p.
4. list
Convention Room Requirements (partial), 1p.
5/31/84
P6 B6
5. list
Convention Room Requirements (partial), 1p.
5/30/84
P6 B6
6. memo
Same as Item #3, 1p.
10/20/83
F7 87
RESTRICTION CODES
Presidential Records Act [44 U.S.C. 2204(a)]
Freedom of Information Act [5 U.S.C. 552(b)]
P-1 National security classified information [(a)(1) of the PRA].
F-1 National security classified information [(b)(1) of the FOIA].
P-2 Relating to appointment to Federal office [(a)(2) of the PRA].
F-2 Release could disclose internal personnel rules and practices of an agency [(b)(2) of the
P-3 Release would violate a Federal statute [(a)(3) of the PRA].
FOIA].
P-4 Release would disclose trade secrets or confidential commercial or financial information
F-3 Release would violate a Federal statue [(b)(3) of the FOIA].
[(a)(4) of the PRA].
F-4 Release would disclose trade secrets or confidential commercial or financial information
P-5 Release would disclose confidential advice between the President and his advisors, or
[(b)(4) of the FOIA].
between such advisors [(a)(5) of the PRA].
F-6 Release would constitute a clearly unwarranted invasion of personal privacy [(b)(6) of the
P-6 Release would constitute a clearly unwarranted invasion of personal privacy [(a)(6) of
FOIA].
the PRA].
F-7 Release would disclose information compiled for law enforcement purposes [(b)(7) of
the FOIA].
C. Closed in accordance with restrictions contained in donor's deed of gift.
F-8 Release would disclose information concerning the regulation of financial institutions
[(b)(8) of the FOIA].
F-9 Release would disclose geological or geophysical information concerning wells [(b)(9) of
the FOIA].
DEPARTMENT OF THE TREASURY
UNITED STATES SECRET SERVICE
FILE 116-610.1
July 19, 1982
MEMO TO:
Mr. Michael McManus
fill
Deputy Assistant to the President
FROM
:
SAIC Robert L. DeProspero
Presidential Protective Division
SUBJECT:
1984 Convention Plans
Reference is made to the memorandum from Peggy Venable to you dated
June 24, 1982, concerning proposed security arrangements for the 1984
Convention in Dallas, Texas. A copy of this memorandum is attached
for your information. The memorandum contains portions of a contract
outlining what the Dallas Police Department has assessed as being
necessary for Convention security, specifically:
Section 2.19 (a) Outlines police and fire coverage for the
Convention Center including setting minimum numbers of police
officers to be deployed inside and outside the Convention
Center.
Section 2.19 (b) Relates to "adequate" traffic control around
the Convention site.
Section 2.19 (c) Covers police security at hotels used for
Convention related activities.
It is important that the Dallas Police Department understands that
this arrangement between them and the Republican National Committee is
solely for "general security" of the convention center and related
activities. It should be pointed out that the Secret Service will
have specific requirements over and above the "general security" measures
agreed upon, and that these specific requirements will be addressed seper-
ately between the Secret Service and the Dallas Police.
A contract between the RNC and the Dallas Police Department should not
impede the efforts of the Secret Service as long as it remains general in
nature and does not attempt to address issues directly related to Secret
Service activities.
BUY U.S. SAVINGS BONDS AND SAVE
2
Please contact me if you require any further assistance in this matter.
Robert L. DeProspero
Special Agent in Charge
cc: Mr. Michael Deaver
The White House
CONVENTION MEDIA PROEJCTS
Interview Requests
Dallas Morning News (Thursday, August 16, or Friday,
August 17 for Sunday release)
Dallas Times Herald (Monday, August 20, or Tuesday,
August 21)
Gannett (during Convention)
Luncheons
Group One:
CBS: Dan Rather, Bill Plante, Leslie Stahl
ABC: Peter Jennings, Sam Donaldson
NBC: Tom Brokaw, Chris Wallace, Andrea Mitchell
CNN: Bernard Shaw and another to be determined
Group Two:
George Will
Hugh Sidey
Theodore White
Nick Thimmesch
Ben Wattenberg
Jack Kilpatrick
Cocktails
Group One:
David Broder, Jules Whitcover, Loye Miller, Jack Anderson
and John Lofton.
Group Two:
Pat Buchanan, Mort Kondracke, Bill Safire, Fred Barnes and
Emmett Tyrell.
Television
Sunday, August 19
The Vice President - CBS "Face the Nation"
Jim Baker - ABC "This Week with David Brinkley"
- 2 -
Television: (Continued)
Other Spokesmen:
Senator Paul Laxalt
Congressman Trent Lott
Congressman Bob Michel
Ed Rollins
Frank Fahrenkopf
Maureen Reagan
Ambassador Jeane Kirkpatrick
Secretary Elizabeth Dole
Katherine Ortega
Anne Armstrong
Carol Denkins
Ann McLaughlin
Color news writer to follow President during his Convention
stay. Possibilities:
Bob Rowley, Chicago Tribune
George Skelton, Los Angeles Times
Presidential color interview at the Convention:
Hugh Sidey, Time
11
File
commenter
MEMORANDUM FOR BILL SITTMANN
Feb
RE:
Gordon and Helen Fitzgerald
DATE:
June 27, 1984
Gordon and Helen Fitzgerald will be taken care
of. I've turned it over to Rick Shelby.
We'll note that these are 2 of the 25 that Mike
wants.
CC:
Rick Shelby
w/incoming
he
THE WHITE HOUSE
WASHINGTON
June 26, 1984
MEMO TO LEE ATWATER
FROM:
BILL SITTMANN
Attached is the name and ad-
dress of a couple Mr. Deaver
would like at the Convention.
These people would use 2 of
the 25 seats MKD wants.
Thanks
THE WHITE house
washington
Mr. Deaver:
Would you like this referred
to Lee Atwater?
YES
NO
Bill Bill are two 2 of
These the 25 state
want for
set
know.
June 21, 1984
Dear Mike,
It was 10 special of you to call
we know you are swamped!!
It would mean more than you know to
see President Reagan nominated and to
hear his acceptance speech
-------------------------
With Love and admiration,
Helen
DLE
Dickerson, Llewellyn, & Fitzgerald Agency, Inc.
P.O. Box 1015
3535 West 7th Street
Fort Worth, Texas 76101
817-735-8881
GORDON FITZGERALD
Vice President
June 20, 1984
Mr. Michael Deaver
The White House
Washington, D. C.
20500
Dear Mike:
Thanks for calling. I'm glad you called at
home, SO Helen could say hello.
As promised, here is a partial resume of our
Republican activities. I say "our" because Helen
has done most of the work, and it was she who
insisted I get into the fracas in 1952.
Perhaps our best address would be as folows:
Mr. & Mrs. Gordon (Helen) Fitzgerald
109 Westview
Ft. Worth, TX 76107 (817/737-3504)
Again, thank you for your efforts. We are very
grateful.
Having worked for Ronald Reagan since 1965, we
would like very much to witness in person this great
man's last nomination and acceptance.
Sincerely,
Sordon
Gordon Fitzgerald
GF/ke
DI&E
Dickerson, Llewellyn, & Fitzgerald Agency, Inc.
P.O. Box 1015
3535 West 7th Street
May 21, 1984
Fort Worth, Texas 76101
817-735-8881
GORDON FITZGERALD --
GORDON FITZGERALD
Vice President
Resume of Republican Activities --
1952
1. One of a handful of conservatives who founded the modern Republican
Party in Tarrant County in 1952. This was based on a conviction that
the Democrat machine must be defeated and replaced with advocates of
personal freedom and free enterprise.
2. Was appointed in 1952 as emissary to the then Republican Chairman,
Marshall Kennedy, to tell him a new wave of freedom was sweeping
America and that his weak leadership would be replaced.
3. Paid the filing fee of $300 (raised to that level from $25 by Marshall
Kennedy) to register William C. Conner as reform candidate for
Republican County Chairman in the May, 1952 election.
4. Campaigned actively to insure that a Republican victory in 1952 would
be achieved.
5. Attended the 1952 National Republican Convention in Chicago as an
alternate.
1960
1. Worked in Nixon-Lodge campaign. Instigated the plan to take Republican
workers to the voters by bus to every corner of Tarrant County.
2. Held first political meeting (barbecue) for John Tower in Tarrant County.
1962
Instigated creation of the Candidate Recruitment Committee for State and
local offices, and was its first chairman. Fielded slate of conservative
business and professional men for State and local offices.
1964
Was Tarrant County Goldwater Chairman.
1965
Instrumental in getting Ronald Reagan to Tarrant County in 1965 to help
local Republican Party finances.
1968
Started and paid for headquarters and telephone operations for "Texans
For Reagan, a draft-Reagan movement in 1968.
1976
Active in Reagan campaign. Wrote flier (copy attached) to explain "Bentsen
Law" which helped us elect delegates for Ronald Reagan. Helped deliver
Texas 100% for Reagan.
1980
Chairman of the Tarrant County Finance Committee of the "Ten Club for Reagan",
a national organization which means you must have raised at least $10,000
for Ronald Reagan. Next to California, Texas raised the most money for Reagan.
1984
Have never been a National delegate.
Have worked for Ronald Reagan since 1965, when he first evidenced interest
in the Governorship of California.
Would like to be there to see this great American and great patriot
nominated for the last time.
THE WHITE HOUSE
mure
WASHINGTON
what nime
June 27, 1984
do to we do on this?
MEMORANDUM FOR JIM BAKER
MIKE DEAVER
FROM:
MIKE McMANUS MAM.
The attached memo now lists the White House contingent
at 75 after eliminating those people covered by either
the Timmons or Walker budgets, and by reducing each
office count, other than Press, to no more than 5 people.
I would be happy to work further with you on this
project at your convenience.
THE WHITE HOUSE
WASHINGTON
June 27, 1984
MEMORANDUM FOR MIKE McMANUS
FROM:
MARGIE CRAWFORD
I have taken the total list, cut from it the Walker
people, the Timmons people and then cut each office
to 5 people:
TOTAL WHITE HOUSE COUNT TO DATE
98
Ron Walker
-3
Bill Timmons (Lisa Walker and Kim Timmons
-8
he is also covering but they aren't on
our WH list, therefore I am not counting
them)
Jim Baker's office (bringing his office
-1
count to 5)
Jack Svahn
-1
Lee Verstandig
-1
Faith Whittlesey
-18
Official WH Staff covered by government
-7
Office space for Fielding
-1
TOTAL COUNT W/ABOVE DELETIONS
68
THE WHITE HOUSE
WASHINGTON
June 27, 1984
MEMORANDUM FOR MIKE McMANUS
FROM:
MARGIE CRAWFORD
Per Bill Timmon's office, the following is the list
of White House Staff going to the Convention that
the RNC is covering from their budget:
Mike McManus
Dick Darman
Craig Fuller
B. Oglesby
Nancy Risque
Dennis Thomas
Linda Bennett
Bob Cable
Kim Timmons
Lisa Walker
THE WHITE HOUSE
WASHINGTON
June 27, 1984
MEMORANDUM FOR MIKE McMANUS
FROM:
MARGIE CRAWFORD
Per Ron Walker's office the following is the list
of White House Staff going to the Convention that
Walker is covering from his budget:
Kathy Camalier
Julie Brink
Marianne Andrews
CONVENTION ROOM REQUIREMENTS
PAGE 1
First Lady's Office
First Family: 7 separate rooms/suite (revised from 6)
Patty
Ron and Doria
Maureen and Dennis
Coleen and Mike
Bess and Neal
Julius Bengtsson
Anita Costello
First Family Guests:
see Tab A
First Lady Staff:
James Rosebush
Elaine Crispen
Sheila Tate
Marty Coyne
Wendy Weber
Vice President's Office
see Tab B
Ed Meese's Office: 3 rooms
M/M Ed Meese
Ken Cribb
Marilee Melvin
Jim Baker's Office: 9 rooms (revised from 8)
Jim Baker
Margaret Tutwiler
Jim Cicconi
Kathy Camalier
Barbara Hayward
Andrea des Couteaux
Caron Jackson
Julie Brink
Marianne Andrews
06/14/84 10:30 a.m.
CONVENTION ROOM REQUIREMENTS
PAGE 2
Mike Deaver's Office: 5 rooms
Mike Deaver
Mike McManus
Bill Sittmann
Donna Blume
Margie Crawford
Dick Darman's Office: 5 rooms
Dick Darman
Bentley Elliott
Nancy Roberts
Sara Emery
Research Assistant Kim white
Fred Fielding's Office: 5 rooms and 1 office
Fred Fielding
Sherrie Cooksey
Peter Rusthoven
Dianna Holland
Secretary to the Counsel
Craig Fuller's Office: 2 rooms
Craig Fuller
Karen Hart
John Herrington's Office: 1 room
M/M John Herrington
Ed Hickey's Office: 1 room
M/M Ed Hickey
* (normal military support staff)
Bud McFarlane's Office: 3 rooms
Bud McFarlane
Tom Schull
Wilma Hall
B. Oglesby's Office: 5 rooms
M. B. Oglesby
Nancy Risque
Dennis Thomas
Pam Turner
Linda Bennett
06/14/84 10:30 a.m.
CONVENTION ROOM REQUIREMENTS
PAGE 3
John Rogers' Office: 2 rooms
John Rogers
Staff Assistant
Larry Speakes' Office: 9 rooms
Larry Speakes
Peter Roussel
Anson Franklin
Mark Weinberg
Kim Hoggard
Robin Gray
Connie Romero
Sally McElroy
Taussig/Sidey/Winnick (1 only)
Jack Svahn's Office: 6 rooms (revised from 9)
Jack Svahn
Bruce Chapman
John Richardson
Roger Porter
Paul Simmons
Betty Ayers
Lee Verstandig's Office: 5 or 6 rooms (revised from 5)
Lee Verstandig
Kip Hawley
Andy Card * (is going as a delegate)
Diane LaSalle
Susan Lauffer
Tim Locke
Faith Whittlesey's Office: 13 rooms (revised from 12)
Faith Whittlesey
Frank Donatelli
Mary Ann Meloy
Trudi Morrison
Robert Reilly
Linas Kojelis
Doug Riggs
Marshall Breger
Cathi Villalpando
Mary Jo Jacobi
Judi Buckalew
Mel Bradley
J. Douglas Holladay
06/14/84 10:30 a.m.
CONVENTION ROOM REQUIREMENTS
PAGE 4
Mike Deaver's Communication Office: 3 rooms
Mike Baroody
Merrie Spacth
Jann DuVal
Normal Traveling Party not included in the above lists
William Henkel
David Fischer
Kathy Osborne
Military Aide
Doctor
Official Photographer
Missing from lists
Fred Ryan
Advance Team arrangements (see Tab C)
06/14/84 10:30 a.m.
THE WHITE HOUSE
WASHINGTON
June 26, 1984
MEMORANDUM FOR MICHAEL K. DEAVER
THROUGH
MICHAEL A. McMANUS, JR.
FROM
WILLIAM HENKEL
A
SUBJECT
1984 REPUBLICAN NATIONAL CONVENTION SURVEY
Attached is a draft summary schedule for the President's trip
to Dallas, based on a survey conducted June 21 - 22, 1984.
Although the survey provided a good basis for us to begin
planning for the President's activities at the Convention,
there are many outstanding issues which need to be resolved
before we can firm up a summary schedule. In order to
facilitate this planning process, I strongly recommend all
organizations involved (ie: Reagan/Bush '84, RNC, etc.)
understand that any event the President participates in must be
treated as a standard Presidential event. The Advance Office,
representing the Senior White House Staff, will coordinate the
activities of the various hosting organizations. In order to
assure timely planning of the President's schedule, a host
organization needs to be identified for each Presidential event
as soon as possible so that coordination with the Advance
Office can begin.
The draft summary schedule for the President has been based on
the May 16 version of the Convention Agenda and on Bill
Timmons' May 16 memorandum to McManus. At this juncture in
planning it is critical to establish the President's schedule
as precisely as possible so that the Convention schedule can be
developed and we can avoid conflicting with network coverage of
important elements of the actual Convention sessions. We are
proceeding under the assumption that during the actual
Convention sessions the President's activities will become the
most important alternate programing for the networks.
WEDNESDAY, AUGUST 22, 1984
Under Option I, the President will arrive at Dallas Naval Air
Station at approximately 3:15 p.m. CDT and motorcade to The
Anatole Hotel where he will participate in a Rally at the
Anatole Hotel. While the specifics of the event have not yet
been worked out, the preferred location for the rally is in the
lobby of Atrium I. This could provide the setting for a very
dramatic and colorful event. However, there are several
security considerations which must be resolved before the venue
can be confirmed.
At the conclusion of the rally, the President will proceed to
the Suite for private time and a private dinner. At
approximately 8:15 p.m., the President will motorcade to the
Convention Center Arena for an 8:30 p.m. Youth Rally. One
disadvantage to this scenario is that the President's event
would likely draw network coverage away from the Vice
President's nomination and subsequent floor demonstrations.
Following the rally, the President will return to The Anatole
Hotel. At approximately 9:25 p.m. there will be a photo
opportunity in the Suite when the nomination is confirmed with
the Missouri roll call.
Under Option I-A, the President will not depart for the Youth
Rally until approximately 8:50 p.m. Therefore, his
participation in the rally would not conflict with network
coverage of the Vice President's nomination.
Under Option II, the President will not arrive in Dallas until
approximately 7:35 p.m. He will motorcade to The Anatole Hotel
for a Rally and then proceed to the Suite with the Vice
President to view TV coverage of their names being placed in
nomination. There will be a photo opportunity at approximately
9:25 p.m. when the Missouri roll call confirms the nomination.
The President and Vice President will then depart for the
Convention Center Arena to participate in the Youth Rally,
returning to The Anatole Hotel at approximately 10:20 p.m.
Mrs. Reagan and Mrs. Bush will proceed directly from the
Anatole rally to the Convention Center to view the Convention
proceedings and then rejoin the President and Vice President
for the Youth Rally.
This scenario maximizes prime time network coverage. It
assumes that an event scheduled earlier in the day will provide
the networks with a story for their evening news. I am
confident the networks would cover the President's arrival in
Dallas as well as the hotel Rally, both of which coincide with
prime time network programming and routine convention
business. This option does not conflict with potential
coverage of the nomination and floor demonstration for the Vice
President, as Option I does.
APPROVE OPTION I
APPROVE OPTION I-A
APPROVE OPTION II
- 2 -
6/26/84 3:00 p.m.
The Survey Team heard conflicting information on whether
Senator Laxalt's nominating speech would place both the
President and Vice President in nomination at the same time.
If this is the case, then Option I becomes a more viable
alternative.
Joint Nominating Speech
Single Nominating Speeches
For your information, the Survey Team discussed alternate
locations for the Youth Rally. However, it was decided that
the advantages of holding the rally at the Arena far outweighed
the disadvantages.
THURSDAY, AUGUST 23, 1984
Current plans call for a "Prayer Breakfast" at Reunion Arena.
Although no specific format has been decided upon, the program
will be geared more toward a lay service as opposed to a
religious service in order to avoid conflict within the various
religious groups who would want to become involved.
While Reunion Arena is an ideal location for a political rally,
it does not provide a viable venue for a "breakfast". The
arena seats 14,000 people, all of which would have to be
magged. Under the most optimistic conditions, this would call
for guests arriving by 7:30 a.m. Another disadvantage is that
an arena does not lend itself to a breakfast format and guests
would have to be served boxed breakfasts upon their arrival to
take to their seats. Two alternatives exist for resolving this
problem. If it is necessary to keep the event at Reunion Arena
it could simply be called a "Prayer Meeting". However, this
could cause the event to appear to be a religious revival
rather than a Prayer Breakfast. I recommend that the event be
moved to one of the function rooms at the Anatole Hotel. The
largest function room can seat approximately 2,500 and lends
itself more to a "Breakfast" format. Option II reflects this
recommendation.
Prayer Breakfast/Reunion Arena
Prayer Meeting/Reunion Arena
Prayer Breakfast/The Anatole Hotel
Our latest information is that the Fundraising Luncheon
scheduled for Thursday will be held at the Anatole Hotel. If
this is the case, I would strongly recommend that the Hispanic
Luncheon also be moved from the Hyatt Hotel to the Anatole in
order to make the best use of the President's time and to
reduce unnecessary logistical complications.
- 3 -
6/26/84 3:00 p.m.
Fundraising Luncheon/The Hyatt Hotel
Fundraising Luncheon/The Anatole Hotel
Hispanic Luncheon/The Hyatt Hotel
Hispanic Luncheon/The Anatole Hotel
Again, there is no firm information on the host organization,
format, size, duration, etc. for these luncheons. For
scheduling purposes, a decision needs to be made on whether
these will be drop-bys or whether the President will actually
be seated for lunch at one of these.
Drop-by Fundraising Luncheon
Seated for duration of Fundraising Luncheon
Drop-by Hispanic Luncheon
Seated for duration of Hispanic Luncheon
Thursday evening, the President is notionally scheduled to
participate in two receptions. The first reception, hosted by
Congressman Michel, will be at the Convention Center following
the President's Acceptance Speech. The second reception will
be hosted by Senator Laxalt at the Anatole Hotel at
approximately 10:30 p.m. Both events have serious logistical
implications which need immediate consideration:
O
Based on current information, we are
assuming that there will be approximately
500 guests at the Michel Reception. Should
this number increase, it will be necessary
to build more holding time into the
President's schedule to facilitate the
movement of guests from the Convention floor
to the Ballroom.
O
Guests attending the Reagan/Bush Reception
hosted by Senator Laxalt will have to be
transported from the Convention Center to
the Anatole and pass through magnetometers
prior to the President's arrival. As
currently planned, there is only a window of
45 minutes to accomplish this.
O
Format, size, and press coverage for both
events need to be mutually agreed upon with
the hosting organizations.
- 4 -
6/26/84 3:00 p.m.
FRIDAY, AUGUST 24, 1984
The scheduling of events for Friday will be driven by the
President's participation in the VFW Convention in Chicago.
Under both options presented, the VFW will have to schedule an
afternoon session on August 24 in order to accomodate the
President's schedule.
Option I, reflecting current planning, has a very negative
impact on the VFW event. The President would not be addressing
the Convention until after 4:00 p.m. CDT, which is up against
the network filing deadline.
Option II deviates from the current scenario, changing the RNC
luncheon to a meeting earlier in the day, allowing the
President to address the VFW Convention in Chicago at
approximately 2:30 p.m. CDT.
APPROVE OPTION I
APPROVE OPTION II
Both options assume that the President would drop-by the
Women's Breakfast at The Anatole Hotel. While it is certainly
feasible for the President to attend the entire Breakfast,
again there has been no focus on format, size, etc. for the
event.
Drop-by Women's Breakfast
Seated for duration of Breakfast
GENERAL
Press coverage of the President's events at the Convention will
have to be treated somewhat differently from a standard
presidential event in light of the number of media
representatives that will be in Dallas. Charles Bakaly has
discussed with Larry Speakes a plan that provides for adequate
coverage by both the White House Press Corps and general
Convention press. Careful consideration will also have to be
given to currently proposed press coverage of Presidential
activities. There are several instances where our plans for
press coverage do not coincide with the proposed scenario.
Another issue which needs immediate attention is the subject of
VIP Boxes and Sky Suites at the Convention Center (a floor plan
for the Convention Center is attached). There are eight Sky
Suites at the Convention Center. Current plans call for the
First Family to share a Sky Suite with the Vice President as
well as the Cabinet. Proposed assignments for the remaining
seven boxes are as follows:
- 5 -
6/26/84 3:00 p.m.
O
2 boxes - Finance Committee (RNC, Reagan/Bush
'84, Eagles, etc.)
O
1 box - Laxalt, Baker, Michel, Convention
Officers, etc.
O
1 box - RNC (Fahrenkopf and Co-Chariman's office)
O
1 box - National Federation of Republican Women
O
1 box - Committee on Arrangements
O
1 box - Senate Trust Fund
The Sky Suite designated for the First Family, Vice President
and Cabinet will hold approximately 86 people seated or 100
people standing and be arranged with couches, bars, etc. I
recommend that we designate one Sky Suite strictly for the
First Family's use and have other arrangements made for the
Vice President and Cabinet.
APPROVE
DISAPPROVE
In addition to the Sky Suite, a VIP Box will be constructed on
the floor of the Convention Center for the First Family's use.
Regardless of where this box is constructed, access to and from
could present some concerns. Several issues need to be
addressed before the construction is completed:
What other VIP boxes should be in immediate
proximity to the First Family's?
The boxes will be constructed to accomodate 12
people. Will the First Family require more seats
for additional guests?
YES
NO
Finally, as soon as the President's summary schedule has been
agreed upon, we will need to determine the First Lady's and the
Vice President's schedules, as their attendance at Convention
sessions independent of the President will have serious
implications on security arrangements for securing the
Convention Center.
- 6 -
6/26/84 3:00 p.m.
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MAIN CONVENTION HALL
REPUBLICAN NATIONAL CONVENTION
DALLAS CONVENTION CENTER
DRAFT SUMMARY SCHEDULE
TRIP OF THE PRESIDENT
TO
DALLAS, TEXAS
REPUBLICAN NATIONAL CONVENTION
August 22 - 24, 1984
For each of the following days, two options are presented.
Option I represents the current thinking on location, format,
etc. for the President's activities, based on available input
from Timmons, Walker, etc. Option II presents alternatives,
based on observations of the Survey Team.
WEDNESDAY, AUGUST 22, 1984
OPTION I
NOTE: Survey Team moved arrival
time in Dallas from 6:00 p.m. CDT
to 3:15 p.m. CDT to accomodate
evening network news.
3:15 p.m.
AIR FORCE ONE arrives Dallas Naval Air Station,
CDT
Dallas, Texas.
OPEN PRESS COVERAGE
CLOSED ARRIVAL
3:20 p.m.
Motorcade departs en route The Anatole Hotel.
Drive Time: 20 mins.
3:40 p.m.
Arrive The Anatole Hotel.
3:45 p.m.
Lobby Rally, Atrium I, The Anatole Hotel.
Remarks.
OPEN PRESS COVERAGE
4:00 p.m.
Proceed to Suite.
4:05 p.m.
WASHINGTON WORK: 2 hrs. 40 mins.
- 1 -
6/26/84 8:00 a.m.
6:45 p.m.* Private Dinner, 27th Floor Dining Room/Suite, The
Anatole Hotel.
CLOSED PRESS COVERAGE
8:15 p.m.
Motorcade departs en route Convention Center
Arena.
Drive Time: 10 mins.
8:25 p.m.
Arrive Convention Center Arena.
8:30 p.m. * Youth Rally, Convention Center Arena.
Remarks.
OPEN PRESS COVERAGE
8:55 p.m.
Motorcade departs en route The Anatole Hotel.
Drive Time: 10 mins.
9:05 p.m.
Arrive The Anatole Hotel.
9:25 p.m. *
Photo opportunity in Suite when nomination is
confirmed with Missouri Roll Call.
REMAIN OVERNIGHT - THE ANATOLE HOTEL
DALLAS, TEXAS
OPTION I-A
8:45 p.m. *
Nomination of Vice President.
8:50 p.m.
Motorcade departs en route Convention Center
Arena.
Drive Time: 10 mins.
9:00 p.m.
Arrive Convention Center Arena.
9:05 p.m. *
Youth Rally, Convention Center Arena.
Remarks.
OPEN PRESS COVERAGE
9:30 p.m.
Motorcade departs en route The Anatole Hotel.
- 2 -
6/26/84 8:00 a.m.
Drive Time: 10 mins.
9:40 p.m.
Arrive The Anatole Hotel.
9:45 p.m. * Photo opportunity in Suite when nomination is
confirmed with Missouri Roll Call.
REMAIN OVERNIGHT - THE ANATOLE HOTEL
DALLAS, TEXAS
OPTION II
7:35 p.m.
AIR FORCE ONE arrives Dallas Naval Air Station,
CDT
Dallas, Texas.
OPEN PRESS COVERAGE
CLOSED ARRIVAL
7:40 p.m.
Motorcade departs en route The Anatole Hotel.
Drive Time: 20 mins.
8:00 p.m.
Arrive The Anatole Hotel.
8:05 p.m.
Lobby Rally, Atrium I, The Anatole Hotel.
Remarks.
OPEN PRESS COVERAGE
8:20 p.m.
Proceed with Vice President to Suite.
8:20 p.m.
Mrs. Reagan and Mrs. Bush depart
en route Convention Center.
8:25 p.m.
Arrive Suite to view TV coverage of names being
placed in nomination.
8:30 p.m.
Mrs. Reagan and Mrs. Bush arrive
Convention Center and proceed to
VIP Box to view Convention
proceedings (nominating speeches
and floor demonstrations).
8:30 p.m.
Nominating Speech by Senator Paul
Laxalt.
9:25 p.m. *
Photo opportunity in Suite when nomination is
confirmed with Missouri Roll Call.
- 3 -
6/26/84 8:00 a.m.
9:35 p.m.
Motorcade departs en route Convention Center.
NOTE: Vice President to accompany
THE PRESIDENT.
Drive Time: 10 mins.
9:45 p.m.
Arrive Convention Center Arena.
NOTE: Mrs. Reagan and Mrs. Bush
to join THE PRESIDENT and Vice
President for Youth Rally.
9:50 p.m.
Youth Rally, Convention Center Arena.
Remarks.
OPEN PRESS COVERAGE
10:10 p.m.
Motorcade departs en route The Anatole Hotel.
Drive Time: 10 mins.
10:20 p.m.
Arrive The Anatole Hotel and proceed to Suite.
REMAIN OVERNIGHT - THE ANATOLE HOTEL
DALLAS, TEXAS
THURSDAY, AUGUST 23, 1984
OPTION I
8:45 a.m.
Motorcade departs en route Reunion Arena.
Drive Time: 10 mins.
8:55 a.m.
Arrive Reunion Arena.
9:00 a.m.
Prayer Meeting, Reunion Arena.
Remarks.
OPEN PRESS COVERAGE
9:30 a.m.
Motorcade departs en route The Anatole Hotel.
Drive Time: 10 mins.
9:40 a.m.
Arrive The Anatole Hotel and proceed to Suite.
- 4 -
6/26/84 8:00 a.m.
9:45 a.m.
WASHINGTON WORK: 2 hrs. 40 mins.
12:25 p.m.
Proceed to
Room, The Anatole Hotel.
12:30 p.m.
Fund Raising Luncheon, The Anatole Hotel.
Remarks.
PRESS COVERAGE
1:00 p.m.
Depart en route The Hyatt Hotel.
Drive Time: 10 mins.
1:10 p.m.
Arrive The Hyatt Hotel.
1:15 p.m.
Hispanic Luncheon, The Hyatt Hotel.
Remarks.
PRESS COVERAGE
2:00 p.m.
Motorcade departs en route The Anatole Hotel.
Drive Time: 10 mins.
2:10 p.m.
Arrive The Anatole Hotel and proceed to Suite.
2:15 p.m.
WASHINGTON WORK: 4 hrs. 45 mins.
7:00 p.m. * Private Dinner, 27th Floor Dining Room/Suite, The
Anatole Hotel.
CLOSED PRESS COVERAGE
8:45 p.m.
Motorcade departs en route Convention Center.
Drive Time: 10 mins.
8:55 p.m.
Arrive Convention Center Hall.
9:00 p.m.
Acceptance Speech, Convention Center Hall.
OPEN PRESS COVERAGE
9:30 p.m.
Proceed to holding room.
NOTE: 15 min. hold built into
schedule to provide time to move
reception guests from Convention
floor to Ballroom.
- 5 -
6/26/84 8:00 a.m.
9:45 p.m.
Permanent Chairman's Reception, Ballroom,
Convention Center.
Remarks ?
EXPANDED POOL COVERAGE
10:10 p.m.
Motorcade departs en route The Anatole Hotel.
Drive Time: 10 mins.
10:20 p.m.
Arrive The Anatole Hotel and proceed to Suite.
10:30 p.m.
Drop-by Reagan/Bush Reception,
Room, The
Anatole Hotel.
Remarks.
EXPANDED POOL COVERAGE
10:45 p.m.
Proceed to Suite.
REMAIN OVERNIGHT - THE ANATOLE HOTEL
DALLAS, TEXAS
OPTION II
8:30 a.m.
Prayer Breakfast begins.
8:55 a.m.
Proceed to
Room, The Anatole Hotel.
9:00 a.m.
Drop-by Prayer Breakfast,
Room, The
Anatole Hotel.
Remarks.
OPEN PRESS COVERAGE
9:30 a.m.
Proceed to Suite.
9:35 a.m.
WASHINGTON WORK: 2 hrs. 50 mins.
12:25 p.m.
Proceed to
Room, The Anatole Hotel.
12:30 p.m.
Fund Raising Luncheon, The Anatole Hotel.
Remarks.
PRESS COVERAGE
- 6 -
6/26/84 8:00 a.m.
1:00 p.m.
Proceed to
Room, The Anatole Hotel.
1:05 p.m.
Hispanic Luncheon,
Room, The Anatole
Hotel.
Remarks.
PRESS COVERAGE
1:35 p.m.
Proceed to Suite.
1:40 p.m.
WASHINGTON WORK: 5 hrs. 20 mins.
7:00 p.m.*
Private Dinner, 27th Floor Dining Room/Suite, The
Anatole Hotel.
CLOSED PRESS COVERAGE
8:45 p.m.
Motorcade departs en route Convention Center.
Drive Time: 10 mins.
8:55 p.m.
Arrive Convention Center Hall.
9:00 p.m.
Acceptance Speech, Convention Center Hall.
OPEN PRESS COVERAGE
9:30 p.m.
Proceed to holding room.
NOTE: 15 min. hold built into
schedule to provide time to move
reception guests from Convention
floor to Ballroom.
9:45 p.m.
Permanent Chairman's Reception, Ballroom,
Convention Center.
Remarks ?
EXPANDED POOL COVERAGE
10:10 p.m.
Motorcade departs en route The Anatole Hotel.
Drive Time: 10 mins.
10:20 p.m.
Arrive The Anatole Hotel and proceed to Suite.
7
6/26/84 8:00 a.m.
10:30 p.m.
Drop-by Reagan/Bush Reception,
Room, The
Anatole Hotel.
Remarks.
EXPANDED POOL COVERAGE
10:45 p.m.
Proceed to Suite.
REMAIN OVERNIGHT - THE ANATOLE HOTEL
DALLAS, TEXAS
FRIDAY, AUGUST 24, 1984
OPTION I
8:30 a.m.
Women's Breakfast begins.
8:55 a.m.
Proceed to
Room.
9:00 a.m.
Drop-by Women's Breakfast,
Room, The
Anatole Hotel.
Remarks.
OPEN PRESS COVERAGE
9:45 a.m.
Motorcade departs en route The Hyatt Hotel.
Drive Time: 10 mins.
9:55 a.m.
Arrive The Hyatt Hotel.
10:00 a.m.
Meeting with new Republican National Committee,
Room, The Hyatt Hotel.
Remarks ?
CLOSED PRESS COVERAGE
10:30 a.m.
Motorcade departs en route The Anatole Hotel.
Drive Time: 10 mins.
10:40 a.m.
Arrive The Anatole Hotel and proceed to Suite.
10:45 a.m.
WASHINGTON WORK: 1 hr. 10 mins.
11:55 a.m.
Proceed to
Room.
- 8 -
6/26/84 8:00 a.m.
12:00 noon
Working Luncheon with Key Campaign Personnel,
Room, The Anatole Hotel.
Remarks.
PRESS COVERAGE
1:15 p.m.
Motorcade departs en route Dallas Naval Air
Station.
Drive Time: 20 mins.
1:35 p.m.
Arrive Dallas Naval Air Station.
1:40 p.m.
AIR FORCE ONE departs en route Chicago, Illinois.
Flight Time: 1 hr. 50 mins.
Time Change: None
3:30 p.m.
AIR FORCE ONE arrives O'Hare International
Airport.
OPTION II
8:30 a.m.
Women's Breakfast begins.
8:55 a.m.
Proceed to
Room.
9:00 a.m.
Drop-by Women's Breakfast,
Room, The
Anatole Hotel.
Remarks.
OPEN PRESS COVERAGE
9:20 a.m.
Motorcade departs en route The Hyatt Hotel.
Drive Time: 10 mins.
9:30 a.m.
Arrive The Hyatt Hotel.
9:35 a.m.
Meeting with new Republican National Committee,
Room, The Hyatt Hotel.
Remarks ?
PRESS COVERAGE
10:05 a.m.
Motorcade departs en route The Anatole Hotel.
Drive Time: 10 mins.
- 9 -
6/26/84 8:00 a.m.
10:15 a.m.
Arrive The Anatole Hotel and proceed to Suite.
10:20 a.m.
WASHINGTON WORK: 20 mins.
10:40 a.m.
Proceed to
Room.
10:45 a.m.
Meeting with Key Campaign Personnel,
Room,
The Anatole Hotel.
CLOSED PRESS COVERAGE
11:30 a.m.
Motorcade departs en route Dallas Naval Air
Station.
Drive Time: 20 mins.
11:50 a.m.
Arrive Dallas Naval Air Station.
12:00 noon
AIR FORCE ONE departs en route Chicago, Illinois.
Flight Time: 1 hr. 50 mins.
Time Change: None
1:50 p.m.
AIR FORCE ONE arrives O'Hare International
Airport.
* Denotes approximate time.
- 10 -
6/26/84 8:00 a.m.
Fel.
THE WHITE HOUSE
WASHINGTON
June 14, 1984
Bil add 7R pb
MEMORANDUM FOR:
MICHAEL K. DEAVER
7In
FROM:
FREDERICK J. RYAN, JR.
SUBJECT:
Republican Convention
When it comes time to decide which staff members will be attending the
Republican National Convention, I would like to ask that my name be
considered. I would be happy to assist in any appropriate capacity at the
convention.
Thank you.
THE WHITE HOUSE
WASHINGTON
June 11, 1984
MEMORANDUM
TO
SUBJECT : Convention Accomodations/Family Sina and Friends
: Karen Roberts
FROM
: Tina Karalekas
Pursuant to your First Family guest list (TAB A, dated
5/30/84-4:00pm), please add the following to your list:
Mr. and Mrs. Jaqueline Hume
One bedroom (two beds) plus sitting room
(near Tuttles)
Mr. and Mrs. Charlie Cook
One bedroom (two beds) plus sitting room
(near Humes)
Maureen Reagan will be going to Dallas on the 11th; however,
she has requested that she and her husband be given a one
bedroom suite or two bedrooms the nights of the 22nd and
23rd near the President's suite.
Also, Mr. and Mrs. Neal Reagan (brother of the President) will
be attending the convention as a delegate; however, he has
requested that he and his wife be given one bedroom (two beds)
near the President's suite the nights of the 22nd and the 23rd.
FYI - The Neal Reagans will be arriving at the Anatole the
afternoon of the 19th, departing the 24th.
Thanks.
CC: Alden Lang
THE WHITE HOUSE
WASHINGTON
Date: 6/13/84
TO:
Mike Deaner
FROM:
Michael A. McManus, Jr.
Assistant to the President
and Deputy to Deputy Chief of Staff
Information
Action
Let's Discuss
file
comention
copy
TIMMONS AND COMPANY, INCORPORATED
1850 K STREET. N.W. WASHINGTON, D.C. 20006 (202) 331-1760
PERSONAL
WILLIAM E. TIMMONS
President
June 7, 1984
TOM C. KOROLOGOS
Executive Vice President
HOWARD G. PASTER
Vice President
MEMORANDUM FOR:
PAUL LAXALT
KENNETH M. DUBERSTEIN
Vice President
MIKE McMANUS
ED ROLLINS
WILLIAM H. CABLE
RON WALKER
Vice President
MARY A. SIDLEY
Vice President
FROM:
WILLIAM E. TIMMONS
By
MICHAEL J. BATES
SUBJECT:
Convention Meeting
Director of Research
June 7, 1984
For your information and guidance, Frank Fahrenkopf,
Tom Korologos and I met for 1-1/2 hours today with
Senator Howard Baker and Representative Bob Michel
to go over convention activities. It was extremely
productive from all points of view and very helpful
to us all.
Topics included:
RNC convention organization (Walker, Denning,
etc.)
Arrival and departures:
(a) Fahrenkopf - August 11-24
(b) Baker
- August 19-24
(c) Michel
- August 16-24
Accompanying staff: All three have already sub-
mitted lists.
Room requirements: Included in submitted lists.
Airline tickets: Will arrange directly with RNC
for reimbursement.
Ground transportation: Car and driver committed
to each by RNC.
Staff offices: Not necessary other than regular
RNC offices at hotel and hall.
June 7, 1984
Page 2
Telephones: RNC phone in each suite. Each should have
beeper.
Speechwriters:
(a) Fahrenkopf - to be prepared by Fahrenkopf
(b) Baker
- Pat Butler
(c)
Michel
- Bill Gavin
Speeches: To be held to 7-8 minutes all agreed.
Receptions:
(a) Baker hosting one at hall, Monday, 5-7 p.m.
(b) Michel thinking of one at hall, Tuesday, 5-7 p.m.
(Note: We encouraged these to get some delegates though
security early.)
Reagan-Bush Caucus Teams: Good idea. Think they may be too
busy to commit to work; request chance to join or not as
schedules permit. Baker and Michel will make suggestions as
to participants from Senate and House.
Officers of convention: Discussed roles of pending officers,
secretary, etc. Michel preferred Senator Kassebaum as Deputy
Permanent Chairman for gavel work occasionally, and he'll call
her.
RNC network: Discussed advantages of this new concept and
possible use by candidates. Very pleased. Explained
Mark Goode's role.
Official program: General agreement on sessions, timing, and
flow of procedure. Korologos fully explained his operation and
personnel under podium. Michel recognized House campaign film
would not be televised and will drop idea. Baker felt
Goldwater should be on program and inevitable will happen when
word gets around. Also, Baker believes Tower makes good speech
and should be used.
NOTE: In discussion of possible floor fights and parliamentary
procedures, the platform exuective committee members were
discussed. Apparently Baker and Michel were not consulted
on the selection of House and Senate Members. Baker par-
ticularly upset over Senate representations and cited
constitutional prerogatives of Senate in foreign policy area.
He feels Senate "regulars" will revolt when learn of stacked
committee. Fahrenkopf to call Lott and ask Lott to check
with Baker and Michel. This area will be a problem right
through the convention in my opinion.
United States Department of State
Washington, D.C. 20520
June 7, 1984
TO:
Mr. William Henkel, Director
White House Advance Office
FROM:
S/S-EX - George Twohie 45
SUBJECT:
Room Requirements -- RNC, Dallas
In addition to a suite and an office for Secretary
Shultz in Dallas for the period 8/21-25, the following
office and sleeping rooms are needed for support staff.
A. Offices
S Staff
1
8/17-25
"
S/S
1
"
OC Communications Center
2
"
SY/CP
1
B. Sleeping
S/S
2
8/17-25
"
OC
7
"
SY Advance
3
S Staff
3
8/21-25
"
SY Shifts
22
TOTALS: 1 suite plus 1 office for Secy. Shultz
Offices:
5
Sleeping: 37
THE WHITE HOUSE
WASHINGTON
June 4, 1984
MEMORANDUM FOR BILL TIMMONS
FROM:
MIKE McMANUS,
JR
of for-
SUBJECT:
Convention Slogan & Keynoter
I understand you have spoken to Jim Baker
on the question of the Convention Slogan.
Regarding your other memo on the selection
of Katherine Ortega as Keynoter for the
Convention and your concern for the
lack of Convention management input, I
hope you understand that the meetings
in which such decisions are made are
attended by Fahrenkopf, Rollins, Laxalt,
Baker and Deaver.
(dictated from London)
copies to: Deaver
Baker
Tutwiler
McManus' car
TIMMONS AND COMPANY, INCORPORATED
1850 K STREET, N.W. WASHINGTON, D.C. 20006 (202) 331-1760
dictated 6/4 to
June 1, 1984
read to MAM- 6/4
Ma
WILLIAM E. TIMMONS
President
TOM C. KOROLOGOS
Executive Vice President
HOWARD G. PASTER
Vice President
KENNETH M. DUBERSTEIN
MEMORANDUM FOR:
MIKE McMANUS
Vice President
WILLIAM H. CABLE
FROM:
Vice President
WILLIAM E. TIMMONS BY
MARY A. SIDLEY
SUBJECT:
Convention Slogan
Vice President
MICHAEL J. BATES
Director of Research
I understand from my spies that the White House
has agreed with the Tuesday Group's slogan
"Prouder, Stronger, Better." I wish this
could have been a Convention group decision.
I don't like it for Convention use! When TV
commercials show ordinary people with the
slogan, it is good because it implies the
public is prouder, stronger, better.
However, straight RNC Convention use implies
the Republican Party is prouder, stronger,
better. And Reagan-Bush Campaign use at the
Convention implies the President is prouder,
stronger, better. Can you visualize a bill-
board with the President's picture with this
slogan in bold type below?
I urge reconsideration as far as the Convention
is concerned.
6/4 per MAM, Timmons spoke w/ JAB on
read by
TIMMONS AND COMPANY, INCORPORATED
1850 K STREET, N.W. WASHINGTON, D.C. 20006 (202) 331-1760
MOF, 6/6.
May 31, 1984
copies to: Deaver
WILLIAM E. TIMMONS
President
Baker
ToM C. KOROLOGOS
Tutwiler
Executive Vice President
HOWARD G. PASTER
MAMEM's car
Vice President
KENNETH M. DUBERSTEIN
Vice President
WILLIAM H. CABLE
MEMORANDUM FOR: MICHAEL MCMANUS
Vice President
MARY A. SIDLEY
FROM:
WILLIAM E. TIMMONS
BT
Vice President
MICHAEL J. BATES
SUBJECT:
Convention Plans
Director of Research
Thanks for your May 31st memorandum and attachments.
It is a big help to me and well done.
There are two categories of personnel in my
considerations: Those I pay for, and those I do
not.
The White House list requests show:
1. 98 total people of which 7 are "official"
plus advancemen.
2. 97 total rooms, including Fielding's
office with 7 "officials" paid by U. S.
Government. (Two press secretaries are
doubling.) Plus advancemen, of course.
3. My planning is for 67 rooms.
The Vice President would require:
1. A floor in the Anatole Tower (assuming he
stays there) of 27 rooms.
2. An additional 25 rooms for a total of 52.
3. My planning is for 27 rooms.
From the Cabinet I expect:
1. 17 Members
2. 17 Assistants for a total of 34 rooms.
3. My planning is for 34 rooms.
Michael McManus
Page Two
May 31, 1984
So, for the Administration I have a grand total
of 183 rooms requested, plus advancemen, plus
room conversions to working offices, plus others
not listed but to be added. In addition to
hotel rooms, of course, I pay air transportation
and per diems and provide tickets and ground
transportation and so on.
Mike, I suggest we tackle this in two ways:
first ask Jim Baker to restrict each office's
current lists to a maximum of five except Speakes'
press office. This means Baker would cut 4 and
Whittlesey would cut 7 for a savings of 11. Then,
I suggest at least ten people agree to share rooms
for an additional savings of 10.
Second, there is no possible need I can see for
the Vice President to require 52 rooms! I suggest
he limit staff to the one floor of 27 rooms. (If
some in his party are willing to pay their own
rooms then we can accommodate them with reserva-
tions.) Savings: 25.
Total room savings by these actions: 46
NOTES:
1. I have planned Secret Service offices in
one of these interior sleeping rooms on each
of the top three floors of the Anatole Tower.
Is this sufficient? I understand their
sleeping accommodations are elsewhere, right?
2. Your list carries "normal military support
staff" under Hickey. What's this item?
Pilots and crew? White House Communications
Agency personnel? Transportation people?
Who? Do they stay at Anatole?
3. I had planned to use interior sleeping
rooms as working White House offices as well
as convert several on the top floors to staff
facilities. Please let me know what you 11
require in this regard.
Michael McManus
Page Three
May 31, 1984
4. There are no arrival and departure dates
for White House staff. We'll need this soon.
(All staff and guests should be advised there
is a four-night minimum room rental. So, we
have to pay for four regardless of use. This
will cause criticism among the 150 traveling
press who probably will stay only two nights!)
5. I have talked to Bill Henkel and Dan Morris
about advancemen. My plans call for 25 total
to handle everybody (family, Cabinet, etc.) and
everything. Bill and Dan are supposed to be
discussing names and agree on people.
6. Your list does not carry Jim Brady. What
to do? Nor is the CEA Chairman or OSTP Director
listed. Okay?
Now, turning to First Family Guests:
1. Mr. and Mrs. Diego Redo and Mr. and Mrs.
Jacqueline (man's name?) Hume are add-ons that I
haven't seen before. No problem, however, since
all guests are paying own expenses, they should
understand four-night minimum requirements,
however.
2. As you know, each floor has only four suites -
at the corners. Therefore, there is no way the
Jorgensens and Wilsons can have two bedroom suites
adjoining each other.
3. Current plans are to house presidential guests
on
floors between 7 and 23. Several problems:
One suite on each floor is much larger than the
other three and great for entertaining. Do I give
each guest requesting a suite this large one on
separate floors - or do I give no guest a large
suite for fear of upsetting somebody?
4. Unless we juggle furniture, 3 suites on each
floor (including the large one) have king-size beds
and only one has twin beds.
Any advice on handling these important VIPs will be
most welcome.
Finally, Mike, I have asked Rick Shelby and Andrea
Fisher to join your site team in Dallas on June 18
and 19. Please ask your office to notify Rick of
the trip details. They will be able to explain
the Reagan-Bush plans and also work your require-
ments into the master book.
Thanks again.
THE WHITE HOUSE
WASHINGTON
May 30, 1984
MEMORANDUM FOR MICHAEL A. McMANUS, JR.
FROM:
WILLIAM HENKEL
SUBJECT:
CONVENTION HOUSING
Attached, per your request, is an update on where we stand on
convention housing for The White House. The attached packet
includes an update on the following:
* an official/political breakdown
* White House Staff
* First Family
* First Family guests (Tab A)
* The Vice President's Office (Tab B)
Also attached is a copy of the memorandum that Robert Gubitosi sent
to Ron Walker (Oct. '83) outlining the draft requirements for the
advance team (Tab C). We will, as you know, have to factor the
advance team into our room requirements.
After the survey/pre-advance on June 18th and 19th, we will be in a
better position to determine our exact advance team requirements.
05/30/84 4:00 p.m.
TRAVELING PERSONNEL TO THE REPUBLICAN NATIONAL CONVENTION
OFFICIAL/POLITICAL ALLOCATIONS
THE PRESIDENT
Political
Mrs. Reagan
Political
First Family
Political
First Family guests
pay own bill
Senior Staff
Political
(ie: Baker, Deaver
McFarlane, McManus, Fielding,
Fuller, etc.)
Other WHS Staff
Political
(except as noted below)
NSC Staff (except McFarlane)
Official
D. Fischer
K. Osborne
add Hidey
Official
Official
Military Aide
Official
Dr. Ruge
Official
Official Photographer
Official
AF-1 Steno (Military)
Official
AF-1 Guests
Political
(ie: Cong., personal guests that
(unless pays own
are participating in the event)
bill)
Reagan-Bush '84 Staff
Political
Advance Staff (ie: Henkel, Bakaly
Political
Lead, Site and Press Advance)
Advance Office Trip Coordinator
Official
All Military Support
Official
(including WHCA, HMX, AF1, Stewards)
Speechwriters
Political
Transportation Office
Official
Traveling Press
(Press Corps)
Press Office Staff
Political *
USSS
Official
* under negotiation and may change to Press
05/30/84 4:00 p.m.
WITHDRAWAL SHEET
Ronald Reagan Library
Collection Name
Withdrawer
DEAVER, MICHAEL: FILES
DLB 3/2/2011
File Folder
FOIA
REPUBLICAN NATIONAL CONVENTION: 1984
S11-0411/01
CONVENTION (1 OF 4)
SYSTEMATIC
Box Number
11586
4
DOC Document Type
No of Doc Date Restric-
NO Document Description
pages
tions
1
LIST
1 5/30/1984 C
FIRST FAMILY GUESTS
Freedom of Information Act - [5 U.S.C. 552(b)]
B-1 National security classified information [(b)(1) of the FOIA]
B-2 Release would disclose internal personnel rules and practices of an agency [(b)(2) of the FOIA]
B-3 Release would violate a Federal statute [(b)(3) of the FOIA]
B-4 Release would disclose trade secrets or confidential or financial information [(b)(4) of the FOIA]
B-6 Release would constitute a clearly unwarranted invasion of personal privacy [(b)(6) of the FOIA]
B-7 Release would disclose information compiled for law enforcement purposes [(b)(7) of the FOIA]
B-8 Release would disclose information concerning the regulation of financial institutions [(b)(8) of the FOIA]
B-9 Release would disclose geological or geophysical information concerning wells [(b)(9) of the FOIA]
C. Closed in accordance with restrictions contained in donor's deed of gift.
CONVENTION ROOM REQUIREMENTS
PAGE 2
Mike Deaver's Office: 5 rooms
Mike Deaver
Mike McManus
Bill Sittmann
Donna Blume
Margie Crawford
Dick Darman's Office: 5 rooms
Dick Darman
Bentley Elliott
Nancy Roberts
Sara Emery
Research Assistant
Fred Fielding's Office: 5 rooms and 1 office
Fred Fielding
Sherrie Cooksey
Peter Rusthoven
Dianna Holland
Secretary to the Counsel
Craig Fuller's Office: 2 rooms
Craig Fuller
Karen Hart
John Herrington's Office: 1 room
M/M John Herrington
Ed Hickey's Office: 1 room
M/M Ed Hickey
* (normal military support staff)
Bud McFarlane's Office: 3 rooms
Bud McFarlane
Tom Schull
Wilma Hall
B. Oglesby Office: 5 rooms
M. B. Oglesby
Nancy Risque
Dennis Thomas
Pam Turner
Linda Bennett
05/31/84 10:30 a.m.
CONVENTION ROOM REQUIREMENTS
PAGE 3
John Rogers' Office: 2 rooms
John Rogers
Staff Assistant
Larry Speakes' Office: 9 rooms
Larry Speakes
Peter Roussel
Anson Franklin
Mark Weinberg
Kim Hoggard
Robin Gray
Connie Romero
Sally McElroy
Taussig/Sidey/Winnick (1 only)
Jack Svahn's Office: 6 rooms (revised from 9)
Jack Svahn
Bruce Chapman
John Richardson
Roger Porter
Paul Simmons
Betty Ayers
Lee Verstandig's Office: 5 rooms
Card may attend
Lee Verstandig
Kip Hawley
as a delegate
Andy Card DIANE LA SALLE
Susan Lauffer
Tim Locke
Faith Whittlesey's Office: 12 rooms (revised from 11)
Faith Whittlesey
Frank Donatelli
Mary Ann Meloy
Trudi Morrison
Robert Reilly
Linas Kojelis
Doug Riggs
Marshall Breger
Cathi Villalpando
Mary Jo Jacobi
Judi Buckalew
Mel Bradley
Mike Deaver's Communication Office: 3 rooms
Mike Baroody
Merrie Spaeth
Jann DuVal
05/31/84 10:30 a.m.
CONVENTION ROOM REQUIREMENTS
PAGE 4
Normal Traveling Party not included in the above lists
William Henkel
David Fischer
Kathy Osborne
Military Aide
Doctor
Official Photographer
Missing from lists
Fred Ryan
Advance Team arrangements (see Tab C)
05/31/84 10:30 a.m.
RONALD W. REAGAN LIBRARY
THIS FORM MARKS THE FILE LOCATION OF ITEM NUMBER
2
LISTED ON THE
WITHDRAWAL SHEET AT THE FRONT OF THIS FOLDER.
TAB B
The Vice President's Office
1 floor plus 25 rooms
05/30/84 4:00 p.m.
DATE:
OCTOBER 20, 1983
TO:
RON WALKER
FROM:
ROBERT K. GUBITOSI
RE:
REPUBLICAN NATIONAL HOTEL (PROPOSED PRESIDENTIAL SITE)
WHITE HOUSE STAFF
ARRIVAL DATE
90 singles
same days as principle
10 singles
10 days prior
10 suites, approximately, for meetings, etc.
1 day prior
1 function room - staff office
10 days prior
1 function room - press advance
10 days prior
NOTE: THE STAFF OFFICE AND PRESS ADVANCE
MUST BE ADJOINING
i function room - staff motor pool
5 days prior
Parking for 20 vehicles
-REDACTED
REDACTED
REDACTED
REDACTED
REDACTED
REDACTE
REDACTE
REDACTE
REDACTE
WHITE HOUSE TRAVEL OFFICE/PRESS
200 travelling press rooms
same day as principle
1 filing room - large, prefer a ballroom
3 days prior
with seating - capacity for 250
1 function room for press secretary -close
3 days prior
to ballroom
1 function room for steno office
3 days prior
1 function room for storage - large
3 days prior
1 press briefing room
3 days prior
Parking for 12 vehicles - 10 cars &
2 large trucks
Page 2 of 4
WHITE HOUSE COMMUNICATIONS AGENCY
Sleeping rooms
8 singles
8 days prior
24 doubles
8 days prior
1 double
10 days prior
Parking for 20 vehicles end
equipment truck
WHITE HOUSE MILITARY/GARAGE
GARAGE
1 function room - radio room/dispatch
2 days prior
approximate size 20' X 40'
9 double rooms
3 days prior
6 single rooms - includes baggage handlers
3 days prior
and drivers
Parking for 15 vehicles - White House motor pool
HELICOPTER CREW AND SUPPORT (if used for Presidential movements)
1 double
8 days prior
29 double rooms
2 days prior
NOTE: HELICOPTER CREWS NORMALLY STAY AT A
HOTEL NEAR THE AIRPORT, HOWEVER; IF YOU WANT
TO COMPLETELY BOOK THE HOTEL, THEY CAN STAY
AT THE HOTEL. MUST BE DISCUSSED WITH THE
WHITE HOUSE.
AIR FORCE ONE
2 doubles
10 days prior
23 singles
same day as principle
NOTE: AIR FORCE ONE CREW NORMALLY STAYS
AT THE HOTEL NEAR THE AIRPORT, HOWEVER;
IF YOU WANT TO COMPLETELY BOOK THE, HOTEL,
THEY CAN STAY AT THE HOTEL. MUST BE DISCUSSED
WITH THE WHITE HOUSE.
Page 3 of 4
MILITARY OFFICE
3 doubles - for stewards
one day prior
1 single to be utilized as the
3 days prior
military office
1 single - military aide
8 days prior
2 singles - military aide
same day as principle
1 single - Cliff Sharrock
2 days in advance
MEDIC
2 singles
1 day in advance
WHITE HOUSE TV (NAVY)
1 double
one day prior
2 singles
one day prior
Parking 15 vehicles
FIRST FAMILY
4 suites
FIRST FAMILY GUESTS
approximately 50 rooms - personal friends
one day prior
20 suites - personal friends
one day prior
CABINET
possibility of 19 rooms for Cabinet members
one day prior
NOTE: IF THE CABINET STAYS AT THE SAME HOTEL
Page 4 of 4
RESTAURANT/ROOM SERVICE
Should be open on a 24 hour basis.
All services of the hotel should be extended.
NOTE: THE SECRET SERVICE REQUESTS THAT THE
RESTAURANT AND FUNCTION ROOM ON THE 27TH
FLOOR BE CLOSED DURING THE TIME THE PRINCIPLE
IS TN THE HOTEL. HOWEVER, I BELIEVE THAT WITH
SPECIAL PASSES AND PROPER CREDENTIALS, WHITE HOUSE
STAFF AND RNC STAFF WILL BE ADMITTED. ALSO,
OUTSIDE AT THE PROPOSED ARRIVAL SITE, SOME
SORT OF TENT WILL HAVE TO BE CONSTRUCTED FOR
THE ARRIVAL OF THE PRINCIPAL.
ALL OF THE ABOVE SHOULD BE INCLUDED IN THE CONTRACT.
NOTE: ALL ARRANGEMENTS ARE VERY TENTATIVE AND SUBJECT
TO SERIOUS CHANGE.
Advance staff
NOTE: COMP FOR ROBERT K. GUBITOSI 4 ROOMSFROM NOW TO AND
INCLUDING CONVENTION TIME.
CONVENTION ROOM REQUIREMENTS
PAGE 1
REDACTED
REDACTED
REDACTE
REDACTED
REDACTED
REDACTED
REDACTED
REDACTE
REDACTED
REDACTED
REDACTED
REDACTED
Vice President's Office
see Tab B
Ed Meese's Office: 3 rooms
M/M Ed Meese
Ken Cribb
Marilee Melvin
Jim Baker's Office: 9 rooms (revised from 8)
Jim Baker
Margaret Tutwiler
Jim Cicconi
Kathy Camalier
Barbara Hayward
Andrea. des Couteaux
Caron Jackson
Julie Brink
Marianne Andrews
05/31/84 10:30 a.m.
CONVENTION ROOM REQUIREMENTS
PAGE 2
Mike Deaver's Office: 5 rooms
Mike Deaver
Mike McManus
Bill Sittmann
Donna Blume
Margie Crawford
Dick Darman's Office: 5 rooms
Dick Darman
Bentley Elliott
Nancy Roberts
Sara Emery
Research Assistant
Fred Fielding's Office: 5 rooms and 1 office
Fred Fielding
Sherrie Cooksey
Peter Rusthoven
Dianna Holland
Secretary to the Counsel
Craig Fuller's Office: 2 rooms
Craig Fuller
Karen Hart
John Herrington's Office: 1 room
M/M John Herrington
Ed Hickey's Office: 1 room
M/M Ed Hickey
* (normal military support staff)
Bud McFarlane's Office: 3 rooms
Bud McFarlane
Tom Schull
Wilma Hall
B. Oglesby Office: 5 rooms
M. B. Oglesby
Nancy Risque
Dennis Thomas
Pam Turner
Linda Bennett
05/31/84 10:30 a.m.
CONVENTION ROOM REQUIREMENTS
PAGE 3
John Rogers' Office: 2 rooms
John Rogers
Staff Assistant
Larry Speakes' Office: 9 rooms
Larry Speakes
Peter Roussel
Anson Franklin
Mark Weinberg
Kim Hoggard
Robin Gray
Connie Romero
Sally McElroy
Taussig/Sidey/Winnick (1 only)
.
Jack Svahn's Office: 6 rooms (revised from 9)
Jack Svahn
Bruce Chapman
John Richardson
Roger Porter
Paul Simmons
Betty Ayers
Lee Verstandig's Office: 5 rooms
Lee Verstandig
Kip Hawley
Andy Card
Susan Lauffer
Tim Locke
Faith Whittlesey's Office: 12 rooms (revised from 11)
Faith Whittlesey
Frank Donatelli
Mary Ann Meloy
Trudi Morrison
Robert Reilly
Linas Kojelis
Doug Riggs
Marshall Breger
Cathi Villalpando
Mary Jo Jacobi
Judi Buckalew
Mel Bradley
Mike Deaver's Communication Office: 3 rooms
Mike Baroody
Merrie Spaeth
Jann DuVal
05/31/84 10:30 a.m.
CONVENTION ROOM REQUIREMENTS
PAGE 4
Normal Traveling Party not included in the above lists
William Henkel
David Fischer
Kathy Osborne
Military Aide
Doctor
Official Photographer
Missing from lists
Fred Ryan
Advance Team arrangements (see Tab C)
05/31/84 10:30 a.m.
THE WHITE HOUSE
mme
WASHINGTON
May 29, 1984
711
MEMORANDUM TO JAMES A. BAKER, III
FROM:
MICHAEL K. DEAVER m
SUBJECT:
Suggested Presidential Convention Schedule
6/11
MKD shid 1.
Wouldn't the First Lady be with the President? Why
would she be greeter?
9 a 9:30
2.
Do we want to start the day at 8:30 a.m. -- the day of
no-
his acceptance speech?
3. I don't really think we need dry run on the podium.
agree
3
4. I would schedule the women's breakfast for 9:00 a.m.
Should check with Maureen Reagan on this, I thinks she's
OK
working on luncheon, not breakfast.
4
JAB
Otherwise, schedule looks alright!
Let me know your thoughts.
CC: Michael McManus
THE WHITE HOUSE
WASHINGTON
May 31, 1984
741
MEMORANDUM FOR BILL TIMMONS
FROM:
MIKE McMANUS mahom
This is to reconfirm our telephone conversation of
last Friday. I will be traveling to Dallas on
June 18th and 19th. Accompanying me on this trip
will be Bill Henkel and a large contingent of
advance support staff including staff from the
Vice-President's office, the Secret Service and
the Military office. The purpose of this trip
is to work on the hotel plan.
Also I have attached a comprehensive memo which
summarizes the costs for which the White House is
responsible and a detailed update on the housing
requirements list. Please note Tab B is the Vice-
President's list for which we are waiting their
detailed list.
If you have any questions, I would be happy to
discuss them with you.
Thank you.
CC: Jim Baker
Mike Deaver
Margaret Tutwiler
THE WHITE HOUSE
WASHINGTON
May 30, 1984
MEMORANDUM FOR MICHAEL A. McMANUS, JR.
FROM:
WILLIAM HENKEL
SUBJECT:
CONVENTION HOUSING
Attached, per your request, is an update on where we stand on
convention housing for The White House. The attached packet
includes an update on the following:
* an official/political breakdown
* White House Staff
* First Family
* First Family guests (Tab A)
* The Vice President's Office (Tab B)
Also attached is a copy of the memorandum that Robert Gubitosi sent
to Ron Walker (Oct. '83) outlining the draft requirements for the
advance team (Tab C). We will, as you know, have to factor the
advance team into our room requirements.
After the survey/pre-advance on June 18th and 19th, we will be in a
better position to determine our exact advance team requirements.
05/30/84 4:00 p.m.
TRAVELING PERSONNEL TO THE REPUBLICAN NATIONAL CONVENTION
OFFICIAL/POLITICAL ALLOCATIONS
THE PRESIDENT
Political
Mrs. Reagan
Political
First Family
Political
First Family guests
pay own bill
Senior Staff
Political
(ie: Baker, Deaver
McFarlane, McManus, Fielding,
Fuller, etc.)
Other WHS Staff
Political
(except as noted below)
NSC Staff (except McFarlane)
Official
D. Fischer
Official
K. Osborne
Official
Military Aide
Official
Dr. Ruge
Official
Official Photographer
Official
AF-1 Steno (Military)
Official
AF-1 Guests
Political
(ie: Cong., personal guests that
(unless pays own
are participating in the event)
bill)
Reagan-Bush '84 Staff
Political
Advance Staff (ie: Henkel, Bakaly
Political
Lead, Site and Press Advance)
Advance Office Trip Coordinator
Official
All Military Support
Official
(including WHCA, HMX, AF1, Stewards)
Speechwriters
Political
Transportation Office
Official
Traveling Press
(Press Corps)
Press Office Staff
Political *
USSS
Official
* under negotiation and may change to Press
05/30/84 4:00 p.m.
CONVENTION ROOM REQUIREMENTS
PAGE 1
REDACTED
REDACTED
REDACTED
REDACTED
REDACTED
REDACTED
REDACTED
REDACTED
REDACTED
REDACTED
REDACTED
REDACTED
Vice President's Office
see Tab B
Ed Meese's Office: 4 or 5 rooms
Ed Meese
Ken Cribb
John Richardson
Secretary
possibility of one more
Jim Baker's Office: 9 rooms (revised from 8)
Jim Baker
Margaret Tutwiler
Jim Cicconi
Kathy Camalier
Barbara Hayward
Andrea des Couteaux
Caron Jackson
Julie Brink
Marianne Andrews
05/30/84 4:30 p.m.
CONVENTION ROOM REQUIREMENTS
PAGE 2
Mike Deaver's Office: 5 rooms
Mike Deaver
Mike McManus
Bill Sittmann
Donna Blume
Margie Crawford
Dick Darman's Office: 5 rooms
Dick Darman
Bentley Elliott
Nancy Roberts
Sara Emery
Research Assistant
Fred Fielding's Office: 5 rooms and 1 office
Fred Fielding
Sherrie Cooksey
Peter Rusthoven
Dianna Holland
Secretary to the Counsel
Craig Fuller's Office: 2 rooms
Craig Fuller
Karen Hart
John Herrington's Office: 1 room
M/M John Herrington
Ed Hickey's Office: 1 room
M/M Ed Hickey
* (normal military support staff)
Bud McFarlane's Office: 3 rooms
Bud McFarlane
Tom Schull
Wilma Hall
B. Oglesby Office: 5 rooms
M. B. Oglesby
Nancy Risque
Dennis Thomas
Pam Turner
Linda Bennett
05/30/84 4:30 p.m.
CONVENTION ROOM REQUIREMENTS
PAGE 3
John Rogers' Office: 2 rooms
John Rogers
Staff Assistant
Larry Speakes' Office: 9 rooms
Larry Speakes
Peter Roussel
Anson Franklin
Mark Weinberg
Kim Hoggard
Robin Gray
Connie Romero
Sally McElroy
Taussig/Sidey/Winnick (1 only)
Jack Svahn's Office: 4 rooms (revised from 9)
Jack Svahn
Roger Porter
Paul Simmons
Betty Ayers
Lee Verstandig's Office: 5 rooms
Lee Verstandig
Kip Hawley
Andy Card
Susan Lauffer
Tim Locke
Faith Whittlesey's Office: 12 rooms (revised from 11)
Faith Whittlesey
Frank Donatelli
Mary Ann Meloy
Trudi Morrison
Robert Reilly
Linas Kojelis
Doug Riggs
Marshall Breger
Cathi Villalpando
Mary Jo Jacobi
Judi Buckalew
Mel Bradley
Mike Deaver's Communication Office: 3 rooms
Mike Baroody
Merrie Spaeth
Jann DuVal
05/30/84 4:30 p.m.
CONVENTION ROOM REQUIREMENTS
PAGE 4
Normal Traveling Party not included in the above lists
William Henkel
David Fischer
Kathy Osborne
Military Aide
Doctor
Official Photographer
Missing from lists
Fred Ryan
Advance Team arrangements (see Tab C)
05/30/84 4:30 p.m.
TAB A
First Family Guests
arr: 21st
dpt: 24th
1. M/M Jorgensen
(2 BR Suite adjoining the Wilsons')
arr: 21st
dpt: 24th
2. Amb/Mrs. Wilson
(2 BR Suite adjoining the Jorgensens')
arr: 21st
dpt: 24th
3. M/M Robert Adams
(1 BR Suite or 1 nice BR)
4. Mrs. Alfred Bloomingdale
arr: 20th
dpt: 24th
(1 BR, next to Zipkin's)
5. Mr. Jerome Zipkin
arr: 20th
dpt: 24th
(1 BR, next to Bloomingdale's)
6. M/M Armand Deutsch
arr: 21st
dpt: 24th
(1 BR Suite)
arr: 21st
dpt: 24th
7. M/M Jack Wrather
(1 BR w/2 DBL Beds)
8. Dr/Mrs Norman Sprague
arr: 21st
dpt: 24th
(1 BR Suite)
9. M/M Charles Wick
arr: 21st
dpt: 24th
(1 BR Suite)
10. M/M Diego Redo
arr: 21st
dpt: 24th
(1 BR near the Wilsons')
11. M/M Frank Sinatra
arr: 22nd
dpt: 24th
(2 BR Suite w/allowance for a security guard to be
posted outside)
12. Ms. Adrianna Bollani (Sinatras valet) arr: 22nd dpt: 24th
(1 BR next to, or across the hall from the
Sinatras)
13. M/M Jacqueline Hume
arr:
dpt:
(
)
14. M/M Holmes Tuttle
arr: 21st
dpt: 24th
(1 BR Suite)
15. M/M Henry Salvatori
arr: 19th
dpt: 24th
(2 BR Suite w/sitting room; twin beds in both bedrooms)
(extra adjoining bedroom for their son, Henry Ford Salvatori)
05/30/84 4:00 p.m.
TAB B
The Vice President's Office
1 floor plus 25 rooms
05/30/84 4:00 p.m.
DATE:
OCTOBER 20, 1983
TO:
RON WALKER
FROM:
ROBERT K. GUBITOSI
RE:
REPUBLICAN NATIONAL HOTEL (PROPOSED PRESIDENTIAL SITE)
WHITE HOUSE STAFF
ARRIVAL DATE
90 singles
same days as principle
10 singles
10 days prior
10 suites, approximately/for meetings, etc.
1 day prior
1 function room - staff office
10 days prior
1 function room - press advance
10 days prior
NOTE: THE STAFF OFFICE AND PRESS ADVANCE
MUST BE ADJOINING
1 function room - staff motor pool
5 days prior
Parking for 20 vehicles
-REDACTED
REDACTED
REDACTED
REDACTED
REDACTED
REDACTE
REDACTE
REDACTE
REDACTE
WHITE HOUSE TRAVEL OFFICE/PRESS
200 travelling press rooms
same day as principle
1 filing room - large, prefer a ballroom
3 days prior
with seating - capacity for 250
1 function room for press secretary -close
3 days prior
to ballroom
1 function room for steno office
3 days prior
1 function room for storage - large
3 days prior
1 press briefing room
3 days prior
Parking for 12 vehicles - 10 cars &
2 large trucks
Page 2 of 4
WHITE HOUSE COMMUNICATIONS AGENCY
Sleeping rooms
8 singles
8 days prior
24 doubles
8 days prior
1 double
10 days prior
Parking for 20 vehicles end
equipment truck
WHITE HOUSE MILITARY/GARAGE
GARAGE
1 function room - radio room/dispatch
2 days prior
approximate size 20' X 40'
9 double rooms
3 days prior
6 single rooms includes baggage handlers
3 days prior
and drivers
Parking for 15 vehicles - White House motor pool
HELICOPTER CREW AND SUPPORT (if used for Presidential movements)
1 double
8 days prior
29 double rooms
2 days prior
NOTE: HELICOPTER CREWS NORMALLY STAY AT A
HOTEL NEAR THE AIRPORT, HOWEVER; IF YOU WANT
TO COMPLETELY BOOK THE HOTEL, THEY CAN STAY
AT THE HOTEL. MUST BE DISCUSSED WITH THE
WHITE HOUSE.
AIR FORCE ONE
2 doubles
10 days prior
23 singles
same day as principle
NOTE: AIR FORCE ONE CREW NORMALLY STAYS
AT THE HOTEL NEAR THE AIRPORT, HOWEVER;
IF YOU WANT TO COMPLETELY BOOK THE, HOTEL,
THEY CAN STAY AT THE HOTEL. MUST BE DISCUSSED
WITH THE WHITE HOUSE.
Page 3 of 4
MILITARY OFFICE
3 doubles - for stewards
one day prior
1 single to be utilized as the
3 days prior
military office
1 single - military aide
8 days prior
2 singles - military aide
same day as principle
1 single - Cliff Sharrock
2 days in advance
MEDIC
2 singles
1 day in advance
WHITE HOUSE TV (NAVY)
1 double
one day prior
2 singles
one day prior
Parking 15 vehicles
FIRST FAMILY
4 suites
FIRST FAMILY GUESTS
approximately 50 rooms - personal friends
one day prior
20 suites - personal friends
one day prior
CABINET
possibility of 19 rooms for Cabinet members
one day prior
NOTE: IF THE CABINET STAYS AT THE SAME HOTEL
Puge 4 of 4
RESTAURANT/ROOM SERVICE
Should be open on a 24 hour basis.
All services of the hotel should be extended.
NOTE: THE SECRET SERVICE REQUESTS THAT THE
RESTAURANT AND FUNCTION ROOM ON THE 27TH
FLOOR BE CLOSED DURING THE TIME THE PRINCIPLE
IS IN THE HOTEL. HOWEVER, I BELIEVE THAT WITH
SPECIAL PASSES AND PROPER CREDENTIALS, WHITE HOUSE
STAFF AND RNC STAFF WILL BE ADMITTED. ALSO,
OUTSIDE AT THE PROPOSED ARRIVAL SITE, SOME
SORT OF TENT WILL HAVE TO BE CONSTRUCTED FOR
THE ARRIVAL OF THE PRINCIPAL.
ALL OF THE ABOVE SHOULD BE INCLUDED IN THE CONTRACT.
NOTE: ALL ARRANGEMENTS ARE VERY TENTATIVE AND SUBJECT
TO SERIOUS CHANGE.
Advance Staff
NOTE: COMP FOR ROBERT K. GUBITOSI 4 ROOMSFROM NOW TO AND
INCLUDING CONVENTION TIME.
THE WHITE HOUSE
WASHINGTON
May 25, 1984
MEMO TO MARGARET TUTWILER
FROM:
BILL SITTMANN
SUBJECT: Attached
5/28
What do you think of this idea?
Please let me know.
Mouseen one who deal- in in Just men
THANKS.
R.is "in change
the this their Mouneen