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This file contains:
From Ed DeBolt to Anderson RE: gathering information on election night. Handwritten note added by multiple unidentified individuals. Charts and figures included. Duplicate attached. 14 pgs. [Subject: Campaign] [Memo], 10/18/1972
From Anderson to MacGregor RE: election night programming. Proposed schedule of events attached. 7 pgs. [Subject: Campaign] [Memo], 10/26/1972
From Kehrli to Haldeman RE: election night plans. Handwritten notes added by Haldeman. 3 pgs. [Subject: Campaign] [Memo], 10/24/1972
From Anderson to MacGregor RE: election day and evening activity planning. Handwritten notes added by unknown. Budget figures and floor plan of the Regency Ballroom at the Shoreham Hotel attached. 15 pgs. [Subject: Campaign] [Memo], 10/20/1972
From Anderson to MacGregor RE: the retrieval of election results on election night. 5 pgs. [Subject: Campaign] [Memo], 10/23/1972
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26146380
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WHSF: Contested, 46-51
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26146380
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WHSF: Contested, 46-51
description
This file contains:
From Ed DeBolt to Anderson RE: gathering information on election night. Handwritten note added by multiple unidentified individuals. Charts and figures included. Duplicate attached. 14 pgs. [Subject: Campaign] [Memo], 10/18/1972
From Anderson to MacGregor RE: election night programming. Proposed schedule of events attached. 7 pgs. [Subject: Campaign] [Memo], 10/26/1972
From Kehrli to Haldeman RE: election night plans. Handwritten notes added by Haldeman. 3 pgs. [Subject: Campaign] [Memo], 10/24/1972
From Anderson to MacGregor RE: election day and evening activity planning. Handwritten notes added by unknown. Budget figures and floor plan of the Regency Ballroom at the Shoreham Hotel attached. 15 pgs. [Subject: Campaign] [Memo], 10/20/1972
From Anderson to MacGregor RE: the retrieval of election results on election night. 5 pgs. [Subject: Campaign] [Memo], 10/23/1972
citationUrl
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Richard M. Nixon's Returned Materials Collection
Contested Materials Files
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Richard Nixon Presidential Library
Contested Materials Collection
Folder List
Box Number
Folder Number
Document Date
No Date
Subject
Document Type
Document Description
46
51
10/18/1972
Campaign
Memo
From Ed DeBolt to Anderson RE: gathering
information on election night. Handwritten
note added by multiple unidentified
individuals. Charts and figures included.
Duplicate attached. 14 pgs.
46
51
10/26/1972
Campaign
Memo
From Anderson to MacGregor RE: election
night programming. Proposed schedule of
events attached. 7 pgs.
46
51
10/24/1972
Campaign
Memo
From Kehrli to Haldeman RE: election night
plans. Handwritten notes added by
Haldeman. 3 pgs.
46
51
10/20/1972
Campaign
Memo
From Anderson to MacGregor RE: election
day and evening activity planning.
Handwritten notes added by unknown.
Budget figures and floor plan of the Regency
Ballroom at the Shoreham Hotel attached. 15
pgs.
46
51
10/23/1972
Campaign
Memo
From Anderson to MacGregor RE: the
retrieval of election results on election night.
5 pgs.
Monday, April 02, 2012
Page 1 of 1
epublican
ational
ommittee.
October 18, 1972
MEMORANDUM TO:
STAN ANDERSON
FROM:
ED DeBOLT
RE:
ELECTION NIGHT INFORMATION GATHERING
This memo contains preliminary proposals
dealing with the essential systems required to acquire and disseminate election
data from all known sources so that the President will be provided with the most
current election results available given certain reasonable cost parameters.
Below are listed the various components of
such a system. (see Attachment I) The amount of detail given to discussion of
each of these components varies with our level of proposed direct participation.
It should be recognized at the outset that the President will have numerous other
sources of information which need not be identified but will supplement the
essential information components outlined here. Obviously, Election Data
Control for which I have primary responsibility will be presented in greatest)
detail.
COMPONENT I - Television, Radio and Wire
Services - This monitoring should take place within the White House so that there
will be no delay in transmitting this information to the President. Utilizing a
complex computer system based on past voting data, surveys, Election Day
polling and a nationwide reporting network, the media will provide rapid pro-
jections and trend information unavailable from other sources. Similar monitoring
will be done by Election Data Control for posting in the public celebration area
at the Shoreham.
COMPONENT II - Selected opinion and political
Tom
leaders and media contacts - these sources would be likely to respond only to
White House operatives and they should be systematically communicated with as
skipset
community situation will provide information not available from other sources.
posed by Mr. Finch and Mr. Klein. Their experience and "feel" for a state or calls
Prior to Election Day, we will submit a proposed list of contacts for their use
what opening
in supplementing their system. OK-(wan?)
E
MEMO TO: STAN ANDERSON
tober 18, 1972
t areas ted iv sprith
Page 2.
COMPONENT III - Survey Research - it is
proposed that an extensive analysis of all of the most recent polling information
be made by Bob Teeter during the three days prior to Election Day for use
by the White House in making comparative evaluations of the election data being
received on election night. Emphasis during this analysis should be placed on
county information highlighting the youth, ethnic, blue collar, swing vote, etc.
areas. LPASS GEAND?
-??
COMPONENT IV - Election Data Control -
In order to complement the election information being received by the White
House on the one hand from key opinion and political leaders based on their
experience and on the other hand the specific state-by-state Presidential
projections from the nets and continuous race information from the wire
services, via their extensive and, I might add, expensive data collections
system throughout the cóuntry, I propose that the Republican Committees and
the Committee for the Re-election of the President establish this system for
feeding specific information on Presidential, Senate, Gubernatorial and
Angressional races to the White House as follows:
A) PRESIDENTIAL DATA - the Committee for the Re-election of the
President (Ed Failor and Mandon Milliken) would be responsible for
forms
obtaining timely Presidential election results from the 300 major
counties in the country which comprise over 65 percent of the President's
68
1968 vote. Utilizing the 800 wats system, now in use for canvass and
all
How
turnout control, these counties would be required to report on a regular
capilline
and timely basis the results of the Presidential race. In addition, 50
key counties (a list of those proposed counties to be submitted by
October 24) would be contacted by CRP Washington monitors for
for
specific election information. Precinct information for a number of
carefully selected bellweather, blue collar, ethnic, youth, etc. areas
project
would also be collected. This would require approximately 10 to 15
monitors to make calls on election night for this particular phase of
the system. Nixon headquarters in the remaining counties in the country
would be asked in advance to provide contact information for election
night in the event that any specific request for information in these
counties is received by Election Data Control. An additional respon-
sibility to be assigned to the CRP portion will be to monitor the three
networks and wire services to keep a running state total posted on their
large display boards in the public celebration area of the Shoreham
Hotel.
Special, secret reporting S.D system splus to hypo
on Mass, cal W.Va, wise,
for projected measure
carry on state"
key man in each at
¿MO TO: STAN ANDERSON
for each sent Ger role st
October 18, 1972
Page 3.
I
Key man in each
on cony was
B) SENATE, GOVERNOR, CONGRESSIONAL DATA - providing up-to-date
and timely information on a state and district basis will be the respon-
sibility of the Republican Committees (RNC, Senate Campaign Committee,
Governors Association, Congressional Campaign Committee). A com-
prehensive list of election night contacts will be developed by this group
to insure a constant flow of timely information on these races with
emphasis on the key Senate, Gubernatorial and 50 target Congressional
races. (a specific listing of these races will be submitted by October 24 OK
for discussion and approval)
By
whom,
(?) VOTER TURNOUT PROJECTIONS - at 1:00 and 5:00 p. m., EST, a
voter turnout projection report will be issued based on data from 50
or
pos
pre-selected key counties around the country with emphasis on trends
Joset
get
in blue collar, ethnic, youth and swing precincts.
(Days TO WH) ?
The Election Data Control system will be
nned by 25 experienced political/research staffers who will monitor the
Senate, Gubernatorial and key Congressional races in the states and assist in
who
analyzing Presidential returns. These specially trained monitors will spend
considerable weekend and evening time during the two weeks prior to Election
Day establishing an extensive list of contacts within each state to insure the
accurate and timely gathering of election information on election night. In
addition, these staffers will have available and will be familiar with detailed
we Beforehmand Need
ten year vote history, census (including fourth count), various demographic
swing vote and bedrock data. Their experience and intensive training prior
to election night will allow them to make the necessary political interpretations
of the data as it is received so as to insure that the information transmitted
from Election Data Control will adequately complement the other information
flowing into the White House.
During our initial planning meeting, there was
ageneral consensus not to attempt to design systems to compete with the
election result gathering and projection capabilities of the nets. These resources
of all the various groups involved in election night activities can better be utilized
prior to Election Day to insure that there is a substantial voter turnout effort
lane
launched on November 7. In addition, the funds necessary to match the nets
must
expertise in this area and the lead time required to establish a similar system
be
cleared
make such an effort impractical, if not impossible. However, Election Data
ntrol, as proposed, can provide the following information to augment the
w/H,
other election night information sources:
MEMO TO: STAN ANDERSON
tober 18, 1972
Page 4.
waland
A) Presidential election totals from selected significant key
counties not likely to be reported individually by the nets. (CRP)
B) Presidential election results from weather vane and selected
just vietery to not the
ethnic, youth, blue collar, urban, etc., precincts. (CRP)
C) Regular state-by-state reports on current totals for Senate
and Governor races. WH-Tommons
D) Regular reports on district totals for 50 selected target Congressional
districts. (GOP) CRP-anderson
E) Special area analyses which may include state offices, mayors
races and state legislative reports not available on national net-
work reports. (GOP)
Election Data Control will also allow the
hite House to specifically request information such as:
60,64
A) Individual and specific county information on demographics, 68
Lost
Presidential totals, results of last Senate or Governors races, etc.
B) Presidential county totals for any one of the 300 key counties
selected for monitoring by CRP.
C) Specific contact for results of any of the minor counties having
CRP headquarters.
D) Current individual state totals on request for Senate, Governor and
selected House races.
This and similar information will be collected,
_J
analyzed and disseminated to the White House via a computer terminal backed
up with telecopier capability. This unique approach should be possible within
our given financial restraints. An experienced terminal operator will be assigned
to see that there is no interruption to the scheduled information flow and a back-up
ferminal will be provided for Mr. Klein and Mr. Finch. I also propose that there
be an open telephone line between the director of Election Data Control and the
information receiving point in the White House so as to facilitate any specific
quests not contained in current terminal. print-outs.
- sindlinger Hanis
uso N seel Teetor AT utwit?
Gallup
MEMO TO: STAN ANDERSON
October 18, 1972
Page 5.
To aid White House decision-makers in
analyzing election returns received from all sources, I will provide, well
in advance of Election Day, the following county-by-county data:
A) First and fourth count census data, including housing, income,
education, voting age, etc.
B) Presidential, Senate, Gubernatorial election data
C) Bedrock reports
D) Swing vote reports
E) Nixon '68 contribution reports
Preliminary requirements for space and
communications equipment are contained in Attachment II. Approximately
50 YVP-types will be required for assignment to Election Data Control to
serve as messengers and runners.
ED:jg
Attachments I, II'
Attachment I
ELECTION NIGHT INFORMATION
WHITE
HOUSE
NETWORK
ELECTION
KEY OPINION,
SURVEY
ND WIRE SERVICE
DATA
POLITICAL, MEDIA
RESEARCH
MONITORS
CONTROL
CONTACTS
(Teeter)
(White House)
(Shoreham)
(Klein, Finch)
CRP MONITORS
RNC MONITORS
(County Presidential
(Senate, Governor
Results)
and U.S. House)
GOP SENATE
CAMPAIGN COMM.
REPUBLICAN
GOVERNORS ASSN.
GOP CONGRESSIONAL
CAMPAIGN COMM.
Attachment II
PRELIMINARY
COMMUNICATIONS AND SPACE
REQUIREMENTS
COMMUNICATIONS:
Equipment
Use:
2 telecopiers (SH-White H)
backup data transmission
15 single lines (SH)
CRP monitors augment 800 Wats
2 single lines
(White
H)
data transmission
t single lines (SH)
data transmission
2 open lines to White House (SH)
EDC mgr - data
10 line rotary (SH)
EDC management
25-2 line rotary (SH)
GOP monitors
SPACE:
Room
Use:
large meeting
(75-100)
GOP monitors
"
"
(50- 75)
CRP monitors
small office
(15)
EDC management
"
"
(20)
data transmission
3 small offices (5-10)
Senate, Governor, House Committees
1 suite
EDC leadership
Republican
National
Committee.
October 18, 1972
MEMORANDUM TO:
STAN ANDERSON
FROM:
ED DeBOLT
RE:
ELECTION NIGHT INFORMATION GATHERING
This memo contains preliminary proposals
dealing with the essential systems required to acquire and disseminate election
data from all known sources so that the President will be provided with the most
current election results available given certain reasonable cost parameters.
Below are listed the various components of
such a system. (see Attachment I) The amount of detail given to discussion of
each of these components varies with our level of proposed direct participation.
It should be recognized at the outset that the President will have numerous other
sources of information which need not be identified but will supplement the
essential information components outlined here. Obviously, Election Data
Control for which have primary responsibility will be presented in greatest
Time full
detail.
Propeted
COMPONENT I - Television, Radio and Wire
Services
This monitoring should take place within the White House so that there
will be no delay in transmitting this information to the President. Utilizing a
Tax
complex computer system based on past voting data, surveys, Election Day
polling and a nationwide reporting network, the media will provide rapid pro-
jections and trend information unavailable from other sources. Similar monitoring
will be done by Election Data Control for posting in the public celebration area
at the Shoreham.
COMPONENT II - Selected opinion and political
leaders and media contacts - these sources would be likely to respond only to
White House operatives and they should be systematically communicated with as
proposed by Mr. Finch and Mr. Klein. Their experience and "feel" for a state or
community situation will provide information not available from other sources.
Prior to Election Day, we will submit a proposed list of contacts for their use
in supplementing their system.
OK-(wan?)
?
Coloro- open
Dwight D. Eisenhower Republican Center: 310 First Street Southeast, Washington, D.C. 20003. (202) 484-6500.
MEMO TO: STAN ANDERSON
October 18, 1972
Page 2.
COMMENT
COMPONENT III - Survey Research - it is
proposed that an extensive analysis of all of the most recent polling information
be made by Bob Teeter during the three days prior to Election Day for use
by the White House in making comparative evaluations of the election data being
received on election night. Emphasis during this analysis should be placed on
county information highlighting the youth ethnic, blue collar, swing vote, etc.
areas
LPASS
GEAND?
STATES
COMPONENT IV - Election Data Control -
In order to complement the election information being received by the White
House on the one hand from key opinion and political leaders based on their
experience and on the other hand the specific state-by-state Presidential
projections from the nets and continuous race information from the wire
services, via their extensive and, I might add, expensive data collections
system throughout the cóuntry, I propose that the Republican Committees and
B,REY
the Committee for the Re-election of the President establish this system for
feeding specific information on Presidential, Senate, Gubernatorial and
Congressional races to the White House as follows:
France
A) PRESIDENTIAL DATA - the Committee for the Re-election of the
President (Ed Failor and Manion Milliken) would be responsible for
so
obtaining timely Presidential election results from the 300 major
30
counties in the country which comprise over 65 percent of the President's
1968 vote. Utilizing the 800 wats system, now in use for canvass and
turnout control, these counties would be required to report on a regular
and timely basis the results of the Presidential race. In addition, 50
key counties (a list of those proposed counties to be submitted by
October 24) would be contacted by CRP Washington monitors for
specific election information. Precinct information for a number of
carefully selected bellweather, blue collar, ethnic, youth, etc. areas
OHIO
would also be collected. This would require approximately 10 to 15
THISOIS
monitors to make calls on election night for this particular phase of
the system. Nixon headquarters in the remaining counties in the country
would be asked in advance to provide contact information for election
night in the event that any specific request for information in these
counties is received by Election Data Control. An additional respon-
sibility to be assigned to the CRP portion will be to monitor the three
COS
networks and wire services to keep a running state total posted on their
large display boards in the public celebration area of the Shoreham
Hotel.
Display
Board
MEMO TO: STAN ANDERSON
October 18, 1972
Page 3.
Goams Was
B) SENATE, GOVERNOR, CONGRESSIONAL DATA - providing up-to-date
and timely information on a state and district basis will be the respon-
sibility of the Republican Committees (RNC, Senate Campaign Committee,
Governors Association, Congressional Campaign Committee). A com-
prehensive list of election night contacts will be developed by this group
to insure a constant flow of timely information on these races with
emphasis on the key Senate, Gubernatorial and 50 target Congressional
races. (a specific listing of these races will be submitted by October 24
for discussion and approval)
Predatory
By
whom
VOTER TURNOUT PROJECTIONS - at 1:00 and 5:00 p.m.,
EST,
a
voter turnout projection report will be issued based on data from 50
Repuest
How
pus
pre-selected key counties around the country with emphasis on trends
Pridate
nogeten
in blue collar, ethnic, youth and swing precincts.
TO
?
50 TOO
The Election Data Control system will be
manned by 25 experienced political/research staffers who will monitor the
Senate, Gubernatorial and key Congressional races in the states and assist in
analyzing Presidential returns. These specially trained monitors will spend
considerable weekend and evening time during the two weeks prior to Election
Day establishing an extensive list of contacts within each state to insure the
accurate and timely gathering of election information on election night. In
Need
addition, these staffers will have available and will be familiar with detailed
ten year vote history, census (including fourth count), various demographic,
)
swing vote and bedrock data. Their experience and intensive training prior
to election night will allow them to make the necessary political interpretations
of the data as it is received so as to insure that the information transmitted
from Election Data Control will adequately complement the other information
flowing into the White House.
During our initial planning meeting, there was
ageneral consensus not to attempt to design systems to compete with the
election result gathering and projection capabilities of the nets. These resources
of all the various groups involved in election night activities can better be utilized
prior to Election Day to insure that there is a substantial voter turnout effort
launched on November 7. In addition, the funds necessary to match the nets
expertise in this area and the lead time required to establish a similar system
make such an effort impractical, if not impossible. However, Election Data
Control, as proposed, can provide the following information to augment the
other election night information sources:
MEMO TO: STAN ANDERSON
October 18, 1972
Page 4.
A) Presidential election totals from selected significant key
Teather
counties not likely to be reported individually by the nets
(CRP)
B). Presidential election results from weather vane and selected
ethnic, youth, blue collar, urban, etc., precincts. (CRP)
Jak-30~ru
C) Regular state-by-state reports on current totals for Kay Senate
and Governor races. (GOP)
only
D) Regular reports on district totals for 50 selected target Congressional
districts. (GOP) Twintat
E) Special area analyses which may include state offices, mayors
races and state legislative reports not available on national net-
work reports. (GOP)
Election Data Control will also allow the
White House to specifically request information such as:
A) Individual and specific county information on demographics, '68
Lost B)
Presidential totals, results of last Senate or Governors races, etc.
Presidential county totals for any one of the 30 key counties
selected for monitoring by CRP.
C) Specific contact for results of any of the minor counties having
CRP headquarters.
D) Current individual state totals on request for Senate, Governor and
selected House races.
This and similar information will be collected,
analyzed and disseminated to the White House via a computer terminal backed
up with telecopier capability. This unique approach should be possible within
our given financial restraints. An experienced terminal operator will be assigned
to see that there is no interruption to the scheduled information flow and a back-up
terminal will be provided for Mr. Klein and Mr. Finch. I also propose that there
be an open telephone line between the director of Election Data Control and the
information receiving point in the White House SO as to facilitate any specific
requests not contained in current terminal. print-outs.
ALSO seel Teetor AT WH
MEMO TO: STAN ANDERSON
October 18, 1972
Page 5.
To aid White House decision-makers in
analyzing election returns received from all sources, I will provide, well
in advance of Election Day, the following county-by-county data:
A) First and fourth count census data, including housing, income,
education, voting age, etc.
B) Presidential, Senate, Gubernatorial election data
C) Bedrock reports
D) Swing vote reports
E) Nixon '68 contribution reports
Preliminary requirements for space and,
communications equipment are contained in Attachment II. Approximately
50 YVP-types will be required for assignment to Election Data Control to
serve as messengers and runners.
ED:jg
Attachments I, II
Attachment I
ELECTION NIGHT INFORMATION
WHITE
HOUSE
NETWORK
ELECTION
KEY OPINION,
SURVEY
AND WIRE SERVICE
DATA
POLITICAL, MEDIA
RESEARCH
MONITORS
CONTROL
CONTACTS
(Teeter)
(White House)
(Shoreham)
(Klein, Finch)
CRP MONITORS
RNC MONITORS
(County Presidential
(Senate, Governor
Results)
and U.S. House)
GOP SENATE
CAMPAIGN COMM.
REPUBLICAN
GOVERNORS ASSN.
GOP CONGRESSIONAL
CAMPAIGN COMM.
Attachment II
PRELIMINARY
COMMUNICATIONS AND SPACE
REQUIREMENTS
COMMUNICATIONS:
Equipment
Use:
2 telecopiers (SH-White H)
backup data transmission
15 single lines (SH)
CRP monitors augment 800 Wats
2 single lines (White H)
data transmission
4 single lines (SH)
data transmission
2 open lines to White House (SH)
EDC mgr - data.
10 line rotary (SH)
EDC management
25-2 line rotary (SH)
GOP monitors
SPACE:
Room
Use:
large meeting
(75-100)
GOP monitors
"
"
(50- 75)
CRP monitors
small office
(15)
EDC management
11
"
(20)
data transmission
3 small offices (5-10)
Senate, Governor, House Committees
1 suite
EDC leadership
MEMORANDUM
October 26, 1972
MEMORANDUM FOR THE HONORABLE CLARK MacGREGOR
FROM:
STANTON D. ANDERSON
SUBJECT:
Election Night Program
This memorandum outlines our plans for the programmatic seg-
ment of election night activities. The program segment is
designed to begin at 6:00 p.m. election night and continue
through the anticipated appearance of the President at the
Shoreham. This memorandum is one of four outlining the
other aspects of election day and evening. You have already
received a memorandum dated October 20 entitled "Election
Day and Evening Activities," outlining hotel arrangements
and other logistic details, a memorandum dated October 23
entitled "Retrieval of Election Results, outlining the
process we propose to follow in gathering election results
for the President and for you, and a third memorandum now
being written, entitled "Influencing the Vote, which deals
with the activity occurring on election day and the use of
surrogates and other Administration spokesmen during the
early evening hours.
Purpose and Tone of Election Evening
The primary purpose of our election night activity is to
provide a suitable setting for the anticipated appearance of
the President. An auxiliary purpose is to provide for the
invited guests at the Hotel an opportunity to view election
results and to participate personally in the President's
first public appearance after his re-election.
The tone of the evening is designed to start off with upbeat
entertainment aimed primarily at the Young Voters who will
be present, and gradually throughout the evening the enter-
tainment will become more Presidential in tone, culminating,
of course, in the President's anticipated arrival.
I propose that, as Campaign Director, you be the Master of
Ceremonies throughout the evening. You would introduce the
The Honorable Clark MacGregor
October 26, 1972
Page Two
evening and explain'it's purpose, then act as interpreter,
analyst and announcer of major political developments
throughout the evening. You would also be Master of Cere-
monies during the Presidential program segment discussed in
detail below.
Entertainment
Mike Viner of MGM Records has agreed to produce the enter-
tainment portion of election night. The entire entertainment
segment will play a secondary role to the other activities
that evening. However, I feel that a certain amount of
entertainment is important in that it can help create enthu-
siasm and excitement as the evening progresses.
I think it would be appropriate to have Mike Curb, President
of MGM Records, be the Master of Ceremonies for the enter-
tainment segment. As you know, his group recorded the Nixon
Rally Song and he has contributed a great deal of time and
effort in helping with our Celebrities program.
We anticipate starting the entertainment at 6:00 p.m. Most
of the guests at this time will be YVP's and junior staff
people from the Committee, the White House and the RNC who
will not have election night duties. Accordingly, for this
first segment we have scheduled a rock and roll group to
entertain from 6:00 to 6:30. (See Tab A for a proposed time
schedule for the entire evening.)
The second entertainment segment will run from 7:15 to 7:30.
We have scheduled Solomen Burke, a black rhythm and blues
singer, for this segment. The third segment will run from
8:30 to 8:45 and feature the Nashville Brass, an upbeat instru-
mental group. The fourth segment will run from 9:30 to 9:45,
and feature Pete Fountain and his group.
We have also made arrangements for Don Costa, Frank Sinatra's
band leader and arranger, to form an orchestra for election
evening. The Costa segment is planned for immediately before
the anticipated Presidential program segment. This orchestra
would also play "Ruffles and Flourishes" and "Hail to the
Chief" at the President's arrival. The orchestra would also
play appropriate music during the applause period for the
President as he enters and departs.
The Honorable Clark MacGregor
October 26, 1972
Page Three
We recognize that all of the entertainment segments must nec-
essarily be tentative since the evening's timing is dependent
upon election results and on the anticipated arrival of the
President. All of the entertainers have been informed of the
need for flexibility and they also realize that their presen-
tations may be interrupted if important events develop.
Election Results Segment
The primary purpose of our retrieval of election results is
to provide the President and you with additional information
and analysis to supplement network election results coverage.
However, keeping the guests in the ballroom apprised of up-
to-date election results is a secondary purpose.
As you know, we plan to locate a 9' by 12' Eidaphor Screen
behind the speakers' podium. On this screen we will have
the capability to carry live coverage of the three networks
plus the ability to print any election information we develop.
In other words, we can show the best parts of election cover-
age from all three networks plus any information or analysis
we feel is important.
We. anticipate showing election results on the Eidaphor screen
during the following periods: 6:30 to 7:15, 7:30 to 8:30,
8:45 to 9:30, and 9:45 to 10:45. We also anticipate breaking
into the entertainment segments to report any significant
developments that occur. During these election results seg-
ments both the Eidaphor video and audio capabilities will be
operating. During the entertainment segments the video por-
tion of the Eidaphor will continue to operate, keeping the
guests informed at all times.
As indicated earlier in the entertainment discussion, the
time schedule for viewing election results must be flexible,
and will be subject to change if McGovern concedes earlier
than expected or if the anticipated appearance of the Pres-
ident is changed.
Presidential Program Segment
This is the single most important aspect of election night.
The proposals contained herein are necessarily tentative,
The Honorable Clark MacGregor
October 26, 1972
Page Four
but I believe they serve as a starting point for further
development. I suggest that the McGovern concession state-
ment serve as the beginning point of the Presidential program
segment. It is difficult to estimate exactly when McGovern
will concede. Bob Teeter and I have been informed that the
networks will not project a winner in a state until the polls
in that state have closed. Based upon the poll closing times
in each state, we estimate that the President will be pro-
jected the winner in states totalling 303 electoral votes by
8:30 p.m. However, these are only network projections and we
feel that McGovern will not concede until the early network
projections are received from California. This would be
between 11:00 and 11:30 p.m. Eastern Standard Time.
After introductory remarks, you would introduce and recognize
the individual members of the Committee for the Re-election
of the President (Mr. Dale, Ed Nixon, Etc.). Next you would
introduce Tom Evans and Anne Armstrong, Co-Chairmen of the
RNC. The RNC involvement is important to show the spirit of
cooperation which has existed throughout the campaign. Evans
could then introduce Senator Dole for a few brief comments.
Next you would introduce the Vice President and members of
the Vice President's family. The Vice President would then
give his remarks.
This segment would take approximately 20 minutes, time
enough for the President and the First Family to motor from
the White House to the Shoreham.
After the Vice President had finished his remarks, you would
return to the podium and introduce the President and the
First Family. There will be a great deal of enthusiasm gen-
erated for this segment, and I would anticipate a prolonged
period of applause before the President begins his remarks.
The details concerning who should be on the podium during the
Presidential remarks will have to be determined by the White
House at a later date. The podium was constructed to be
large enough to comfortably hold the President and the First
Family, Mrs. Mamie Eisenhower, the Vice President and Mrs.
Agnew, and members of the Vice President's family.
The Honorable Clark MacGregor
October 26, 1972
Page Five
Conclusion
This memo goes into some detail, but I feel that is is impor-
tant for you to focus on these details since they mean so
much to the tone and character of the evening. Since time is
now of the essence, your comments on or approval of this pro-
posal as quickly as possible is requested.
Approve
Disapprove
Discuss
B A T
A
Tab A
Proposed Time Schedule for Election Night
6:00 - 6:30
The Mob
6:30 - 7:15
Election Results
7:15 - 7:30
Solomen Burke
7:30 - 8:30
Election Results
8:30 - 8:45
Nashville Brass
8:45 - 9:30
Election Results
9:30 - 9:45
Pete Fountain
9:45 - 10:45
Election Results
10:45 - 11:05
Presidential Program Segment
--- Clark MacGregor Remarks
-- Clark MacGregor Introduces
the Committee for the Re-
Election of the President
-- Clark MacGregor Introduces
Anne Armstrong and Tom
Evans
--- Tom Evans Introduces
Senator Bob Dole
--- Clark MacGregor Introduces
Vice President and Mrs.
Agnew and Family
-- Clark MacGregor Introduces
President and First Family
Bruce
THE WHITE HOUSE
WASHINGTON
October 24,
that meal prown House
thone Hip
WH
ADMINI STRATIVELY good CONFIDENTIAL
MEMORANDUM FOR
H. R. HALDEMAN
FROM:
BRUCE KEHRLI
SUBJECT:
Election Night Plan
Attached at Tab A is the general plan for Election night
activities at the Shoreham. This does not include the
specifics of influencing the vote and of information re-
trieval at the White House. The information plan is in-
cluded at Tab B and the vote influence plan is due by close
of business, Wednesday
The reason that these are being forwarded now (without the
PR/voting influence plan) is that we would like to get some
feedback on the type of information that you and the Presi-
dent will need.
You should review both plans and particularly note any changes,
additions or deletions on the information plan.
In addition to the resources of the Re-election Committee and
the RNC, the following will be set up in the West Wing.
1. Monitoring of all three networks. the Washington
and "A" wires of UPI and AP and the Election night
wire that prints out detailed results by state for
Presidential, House and Senate races every 45
minutes starting at approximately 7:00 p.m.
2. A system of receiving information on standard
forms similar to the system we have after speeches
will be set up in Timmons' office and the Roosevelt
Room. According to Chapin, the President will be
in the Residence; if plans change the following
apparatus will be shifted downstairs or to the
EOB so as not to disturb him if he's in his office.
Voneed- it won't distrib him in
the office. The office will be set
up for TV
-2--
3. Access to the West Wing will be limited to
those working on the follow-up system and people
with offices here.
4. Bob Teeter will be located in the West Wing
to analyze the data coming in.
5. Teeter will have information on when the nets
will release their information. They may attempt
to hold it for awhile trying not to influence the
vote, and if so, we'll try to put someone "inside"
to forward information as it comes in. Also, we
are trying to get information on when the nets
will project a winner.
6. We expect quite a few congratulatory phone
calls and we propose to set up a system to have
the following people take the calls for VIPs and
close friends:
who directs
Butterfield -- Cabinet, Administration
Timmons -- Senate and Congress
them.
Dent - Governors.
Colson -- Labor, Business
Klein--Editors, Publishers
Rose Woods -- Close friends
Finch - big Pols.
Each of the VIP calls will be noted (on standard
form) along with the message so that a letter can
be sent thanking them for the calls.
APPROVE
If you approve, # a draft will be submitted.
DISAPPROVE
7. Should we "gin up' congratulatory calls from the
Cabinet and friends for the President to take himself?
YES
NO
have a little
Nachlog hand on
but able to on
we LC should short be
notice -
-3-
8. Strachan, Colson, and Teeter can get comments
from pollsters -- Gallup, Harris, Benham.
9. If it looks like a landslide, we should have
Colson program prominent people to release statistics
about the overwhelming mandate for the President.
YES
H
NO
10. Suggest we skip the news summary on the day after
the Election. Give Mort Allin one night off to help
out with the follow-up. Have Mort put together a
we
summary of the Wednesday morning papers during the
need
day on November 8th.
11. Will the President want to send out telegrams to
Republican winners and losers in House, Senate and
Governor races? If so, suggest we not send out until
all results can be checked and verified which may take
a couple of days.
The specific Senate and House races to be monitored,
specific counties and precincts to be watched, and
sample forms will be forwarded close of business,
Monday, October 30, if we're on the right track.
OK
A
Committee
for the Re-election
of the President
1701 PENNSYLVANIA AVENUE, N.W., WASHINGTON, D.C. 20006 (202) 333-0920
October 20, 1972
MEMORANDUM FOR:
CLARK MacGREGOR
FROM:
STAN ANDERSON
SUBJECT:
Election Day and Evening Activities
This memorandum sets forth the results of initial planning we have com-
pleted for the activities on election day and evening, and asks for your
concurrence. The memo also outlines the type of programmatic activity
we anticipate and outlines the various logistic and support activities
necessary to carry out our plans.
PURPOSE OF ELECTION DAY AND
EVENING ACTIVITIES
The purpose of the proposed election day and evening activities at the
Shoreham are threefold:
Toprovide gathing
a) The primary purpose of the day and evening is to get out the
twops
vote in all states and to influence the vote for the President
in the West.
Bad Deort in NE
b) An auxiliary purpose is to provide a mechanism and forum to
collect and display election results primarily for use in in-
fluencing the vote in the West and providing the President
and you with up-to-date election results and analysis.
c) A third purpose is to provide a suitable public forum for the
President's first public appearance after his reclection.
In essence there are three separate phases: 1) affecting the vote; 2)
collecting the results and 3) providing a suitable setting for the Presi-
dent. Phases one and two will overlap in the early evening as the polls
close in the East and the results begin to pour in and while we still at-
tempt to influence the vote in the West. Later in the evening phases two
and three may also overlap.
bcc: Bruce Kehrli
- 2 -
OVER-VIEW OF ELECTION DAY ACTIVITIES
Shoreham. We anticipate making the Shoreham the Nixon Headquarters
Hotel. The Shoreham will serve as the focal point of activities
throughout the day and evening. The primary emphasis in all planning
and preparation will be the need for an effective "get out the vote"
effort on election day. This philosophy will permeate everything we
do in an effort to insure that the staff focuses on the important "get
out the vote" activities of the last day and not on the celebration
aspects which may also occur.
Nogood unless can
Approve
our
C
Invitations. It is our feeling not
good that election states night activity -So, should men.
be a mammoth show but rather an opportunity for those people here in
Washington who have worked long and hard on the campaign to get together
to view election returns and to hopefully have a personal opportunity to
see the President in his first personal appearance after his reelection.
In this regard I recommend invitations to the following groups in the
number indicated.
CREP Staff - Approximately 700 (including spouses). This number
includes all campaign staff except those field people having
election day responsibilities who will remain in the field.
Approve
It
Disapprove
Discuss
C
CREP Volunteers - 500 (including spouses). We anticipate selecting
the 250 volunteers who have worked the hardest in the past 18 months.
Approve H
Disapprove
Discuss
C
White House Staff Approximately 1,200 (including spouses). This
number would include all White House staff including administrative
people who have worked long and hard in the campaign.
Approve
H C-will be Move
Disapprove
Discuss
"Rose Mary Woods List" - Approximately 200 (including spouses). This
list includes family members and close friends of the President who
are normally invited to this type of event.
Approve
H
Disapprove
Discuss
- 3 -
Republican National Committee - Approximately 400 (including
spouses). We feel it is important that the RNC participate
fully in election day activities to further exemplify the close
working relationship between our two organizations.
Approve H.C Disapprove
Discuss
CREP Finance Committee Approximately 450 (including spouses).
This is the maximum number that Mr. Stans anticipates attending.
Approve H Disapprove
Discuss
Surrogates Approximately 30 (including spouses). Surrogates
normally based in Washington will be invited, those who are
Governors, Senators and Congressmen will be encouraged to stay
in their state.
Approve Hj
Disapprove
Discuss
Administration Appointees - Approximately 500 (including spouses).
This list includes all the Agency Heads, Under Secretaries, and
Assistant Secretaries.
Approve H Disapprove
Discuss
Democrats for Nixon - Approximately 100 (including spouses). This
list will be supplied by Mr. Connally's office.
Approve H C don't Disapprove limit them if they Discuss want more
Young Voters for the President Approximately 500 (including spouses-
no dates). This number will liven-up the evening and provide an op-
portunity for these young workers to be involved in an exiting event.
Approve H Disapprove
Discuss
Vice President Approximately 200 (including spouses). We are ad-
vised that this is the approximate number of invitations that will be
required by the Vice President's office.
Approve Hc Disapprove
Discuss
- 4 -
Miscellaneous - Approximately 500 (including spouses). This
group includes friends of senior CREP and White House staff
and others who do not fit in any other category.
Approve
H
Disapprove
Discuss
D.C. Committee - I recommend that we ask the D.C. Republican
Committee and the D.C. Re-election Committee to sponsor another
election night event at a different hotel in Washington. There
are several reasons for this recommendation. First, if we in-
vite both of these Committees to participate in our activities
it would add approximately 2,000 more people to our event which
would severely over-tax our existing facilities. Secondly, the
D.C. sponsored affair could be advertised locally as a public
event thus directing a major portion of the "walk-in traffic"
away 'from the Shoreham. We anticipate that this "walk-in traffic"
could be substantial. We plan to provide the D.C. event with
various speakers throughout the evening.
Approve
H
Disapprove
Discuss
Security. Some form of security must be undertaken at the Shoreham in
order to provide proper protection for the President and in order to
insure that "walk-in traffic" will not overwhelm those guests we have
invited. The security will be "soft" and will not be readily apparent.
There will be no uniformed security people in evidence. All security
will be handled by Steve King's current staff and by volunteers from
YVP.
It will be necessary for us to have some sort of security identification.
We recommend a security pin which will also serve as a momento of the
evening.
Approve
H
Disapprove
Discuss
C
Overall Budget. Attached at Tab A is the overall budget which was pre-
sented to the Budget Committee last Monday, October 16, 1972. I recom-
ment that you approve this proposed budget.
Approve
Disapprove
Discuss
5 -
PROGRAM TIVITIES
Influencing the Vote. All activities on election day at the Shoreham
will be aimed at influencing voters to come out and vote for the
President The development of a detailed program will be undertaken
Tailor Via Vadio spot Statesters.
by Ed Failor. A schedule will be devised which will provide for you,
and some of our major surrogates, a forum to hold press conferences and
briefings for the press assembled at the Shoreham. Mixed into these
formal briefings will be press coverage of the President voting in
California and you voting in D.C. We will provide special spot-masters,
featuring various Administration spokesmen, aimed at key western states.
We will be forwarding to you shortly a detailed program to influence the
vote.
Collection of Election Results. We have concluded that it is unrealistic
to try and compete with the networks on the collection and projection of
election results in the Presidential race. They have invested nearly two
million dollars in their combined retrieval system and have developed a
very sophisticated computer system to instantly analyze the results as
they are received. We are informed that the networks will telecast re-
sults as they are received.
We do plan however to develop a collection system which will amplify upon
the materiel collected by the networks. There are basically three types
of data which in our view would be useful to the President and to you
during the day and early evening hours:
1) Periodic information on voter turnout with comparison data
on voter turnout in similar areas in prior Presidential
elections.
2) Voting data from special target precincts in blue collar
black and Catholic areas selected by Bob Teeter.
3) Collection of reports from political operatives across the
country who will analyze early results in their areas.
We also plan to lease a UPI election night wire which, beginning at 7:00
p.m. will print out the complete vote count from each state for Presidential,
Senate and House races. The cost for this service is $300. I have asked Ed
DeBolt of the RNC to pull together a detailed plan for the election night col-
lection operation. Ed will combine the resources of our Committee, the White
House, the RNC and the Senate and House Campaign Committees in this project.
This plan will be forwarded to you shortly.
- 6 -
Election Night Entertainment. We feel that the entertainment aspects
of election night should be simple and flexible enough to adapt to
the coverage of election results. I have asked Mike Viner, producer
of the Miami Beach Marine Stadium program, to produce our election
night program. Mike has agreed to undertake this responsibility for
no cost. He is in a position to arrange for entertainers who will
blend easily into the evenings activities. The entertainment will be
in individual modules interspersed around election results which will
be shown on the eidaphor screen behind the podium.
HOTEL LAYOUT AND LOGISTICS
Hotel Selection and Proposal. As previously discussed, the Shoreham
Hotel has been selected as the most appropriate facility in which to hold
the Committee's election night activity. All necessary press facilities
for excellent nationwide media coverage throughout the evening can easily
be accommodated in the Ballroom and still leave sufficient space for our
invited guests. All meeting rooms in the hotel are being provided at
no cost to the Committee. See Tab B for a proposed layout of the ground
floor rooms in the hotel.
Sleeping Rooms. We have reserved 400 sleeping rooms in the hotel. We
have also reserved 40 suites. All Finance Committee invitees will pay
for their own rooms or suites. Some senior staff at the White House and
here at the Committee will require either sleeping rooms or suites which
should be paid for by the Committee. We will determine these needs on an
individual basis in the next week.
Regency Ballroom Layout. Attached at Tab C is a proposed layout of the
Regency Ballroom. This layout is geared to the anticipated desires and
needs of the networks. We are working closely with the networks to
maximize media coverage. A detailed layout of the Ballroom will be for-
warded to you as soon as negotiations for final placement of the network
facilities are completed.
We will be required to install an audio system in the Ballroom to insure
proper nationwide network coverage. We will also install an audio con-
trol panel with appropriate microphone inputs and speakers with the
ability to feed the PA system to the Empire Room where the working press
will be located.
We also plan an eidaphor screen behind the podium. The screen will serve
as an electronic "tote board" throughout the evening. We will have the
capability to show the various network programing on the screen or show
independent results that we collect.
- 7 -
Cash bars are to be set up in the Ambassador Room, which is immediately
across the hall from the Regency Ballroom. No food will be provided.
The Committee will not bear any costs associated with these bars. Soft
drinks will be provided at no cost.
Transportation. We plan to have a shuttle bus system with two 51 pas-
senger busses operating from 5:00 p.m. until the evenings activities
have concluded. The busses will run a continuous loop between the White
House, 1701 and the Shoreham. Pick-up and dispatch will occur every 15
minutes at each location.
Telephones. We plan to utilize the existing 90 unused three-digit branch
lines at 1730 and extend the 1730 telephone system to the Shoreham. With
the addition of some seven-digit telephone numbers this will keep the
telephone expenses at a minimum level. This procedure will allow users
access to the WATS system at 1730 and 1701. A telephone directory will
also be developed.
Food and Beverages. We have found it necessary to divide the invited
guests into three separate categories, each receiving a varied degree of
hospitality because of the wide range in the types of person invited to
the election night activities. The first group is the Finance people
who will be invited directly by Mr. Stans. In accordance with prior
custom the Finance people require a separate area and top quality food
and beverages for their invitees.
The second group are the VIP's who don't fit into the Finance area. This
group is composed of senior White House, CREP and Administration officials
and friends of the President and other high officials. We plan to have
a separate area for the VIP's and provide them with good quality food and
beverages.
The third group is the remainder of the invited guests. This group will
be gathered in the main Ballroom and they will have cash bar facilities in
the Ambassador Room adjacent to the main Ballroom.
Conclusion. In 1968 the election night activities cost approximately
$300,000 and planning for the event began in early September with full-
time commitment of time on the part of several staff people. We started
late on this project but I'm confident with the group now working on the
event that it will be a success.
B T A A
PRELIMINARY BUDGET
ELECTION DAY AND EVENING -- 1972
Decorations and Supplies
- Main ballroom -- decorations
$ 2,800
- VIP and Finance Committee
rooms -- decorations
800
- Office supplies
950
- Campaign supplies for crowd in
main ballroom
1,500
- Invitations and printing
500
$ 6,550
Hotel
- Hotel labor --- premium overtime
for ,room set-up
1,950
- Sleeping rooms and suites
3,750
5,700
Program
- TV set rentals
1,800
- Audio systems -- main ball room
and press room. Required for
potential Presidential visit
8,500
- Eidaphor -- projector, screen
and installation -- to be
used for projection of elec-
tion statistics and for view-
ing live network coverage
10,500
- Staging and platform for main
ballroom
1,800
- Election data collection
4,100
- Program -- union musicians and
entertainers, transportation,
and rooms if required
8,000
34,700
Security
- Pins --- already ordered and
necessary for crowd control
with a possible Presidential
visit; will also serve as a
momento of the evening
6,600
- Security service
1,000
- Equipment rental
1,900
9,500
Food and Beverage
- Food
Finance room
$ 9,000
VIP rooms
6,600
Press
4,400
Staff Lunch
1,220
Staff Dinner
3,300
$24,520
- Beverage
Finance room
2,777
VIP rooms
3,333
Press
2,400
Suites
1,300
Coffee (50 gallons)
500
10,310
- Gratuities
500
Note: All rooms where crowd
35,330
activity will occur are being
provided on a complimentary
basis. This includes the
main ballroom, the Finance
Committee and VIP rooms, plus
miscellaneous office space.
Transportation
- This includes shuttle busses
and cars which will operate
between 1701/White House and
The Shoreham.
750
Telephones
- This will be an extension of
the 1730 system, which will
give access to WAT's lines,
existing Committee numbers,
and telephone operators fam-
iliar with CREP personnel.
2,200
Press Costs
- Wire services, printing, Xerox
machine, etc.
1,400
Miscellaneous
2,000
Total
$98,130
B B T A
FOR YOUR MEETINGS, BANQUETS, & EXHIBITS
10'
state
CRILING
EXHIBIT
FLOOR
NAME
DIMENSIONS
HEIGHT
MEETINGS
BANQUETS
BOOTHS
LOAD
FUNTA
RECENCY BALLROOM
152'10" 111'6"
22'0"
2400
1700
250#
14'6"
850
600
100#
Working
The SHOREHAM
AMBASSADOR ROOM
35
50"x11"
850
640
31
100*
press
HOTEL & MOTOR INN
EMPIRE ROOM
11'7"
PALL ADIAN ROOM
49' = 108'
13'6"
550
550
28
100#
Press
Calvert Street and Connecticut Avenue, N.W.
BLUE ROOM
71' x 83'
12'0"
850
600
100#
and
DIPLOMAT ROOM
46' x 76'
15'2"
400
320
25
70#
THΓ FORUM
38' x 88'
9'10"
375
300
100*
TUDOR ROOM
24' n 76'
10'4"
200
150
100#
POOL
EMPIRE
ROOM
WASHINGTON, D.C. 20008
24
REFLECTION
Food
Phone: 234.0700
EXECUTIVE ROOM
20'x 60"
9'6"
125
100
70#
HERITAGE ROOM
27' x 43'
13'0"
100
100
70#
Briefing
FOYER B
CLUB A
42'x12'6"
8'10"
75
50
70#
CLUB B
42' x 15'
75
50
70#
CLAIM
42' x 14'6"
8'10"
75
50
Room
bar
8'10"
LEGEND
UP
70#
DOWN
CAUCUS ROOM
24' x 20'
8'3"
50
30
70#
UPPER LOBBY LEVEL
COUNCE ROOM
27' x 20"
8'3"
40
30
70#
[
LOWER LOBBY LEVEL
DIRECTORS ROOM
18'x21'
9'4"
30
25
70#
CREP offices
BOARD ROOM
20'x 15'
8'3"
35
35
70#
FOR
UP
LEASE
REGENCY BALLROOM LEV
CARINE ROOM
20' x 25"
8'3"
30
20
70#
EMPIRE ROOM LEVEL
PRESS HOOM
18' x 22"
8'6"
30
16
70#
BLRN
COMMITTEE ROOM
16'x 18'
9'4"
14
70#
FOYER A
25
EXHIBIT HALL LEVEL
B.RD CAGE WALK
13'6"
10
100#
-
231'x 177'
11'2"
250
250#
I Il
services
FOYER A
34' x 17"
6'8"
24*
100#
FOYERS
72' x 40'
8'8"
TOTAL FORER
TO TERRACE
LOWER LOBBY
72' x 40'
18'0"
100#
are
Finance
Finance
VIP
a
BLUE
VIP
open
Finance
ROOM
Food
GARDEN
HERITAGE
ROOM
Foot
Food
&
a
RESTAURANT
PALLADIAN
DIRECTORS ROOM
LOWER LOBBY
ROOM
DIPLOMAT
COMMITTEE ROOM
to
Conversation
and
ROOM
EXECUTIVE ROOM
public
Bar
offices
areas
PANTRY
a
a
Bar
Bar
ROSE GARD
STAGE
a
BIRD CAGE WALK
BIRD
CAGE
WALK
nown
PARTS
2818
count
DEL
11
CHIC ROOM
SERVICE
PRESSING
ROOMS
DOWN
DataCollect
on
ENEY
of
DRIVE
way
EXEC.
PHONES
CLUB ROOMS B
ELEV
TO ELEVATORS
TO ELEVATORS
ELE
D.R.
/
AMOUNT SSSS
/
-
-
A
FLORIST
1
JULIUS GARFINCKEL
WEST LOBB'
/
a
LADIES LOUNGE
CO.
TRANSP
R
MECK
CHECK
PARTER
LOSST
PHONES
NEWT
CAUCUS
THE EDRUM
ROOM
SEAUTY
Staff Mess
SHOP
RESERVATI
OPEN
office
COUNCIL
SERVICE
OFFICES
ROOM
ELEVATOR
/
UPPER LOBBY
TO
TUDOR ROOM-
X
GALLERY
AMOUNTIVE
&
-
MI ARQUE a
-
COCKTAIL
/
SER
-
LOUNGE
PANTRY
EXECUTIVE
CABINET
OFFICE
SNACK BAR
Public
ROOM
open to put
CHECUTIVE
OFFICE
TAX:
BOARD RM.
STATES
.
^
ENTRANCE
GARAGE
EXIT
3500-COM
Main Crowd
/
//
TAXI
TO
RAMP
GARAGE
People
PARKING LOT
PARKING LOT
(EXHIBIT HALL BENEATH PARKING AREA)
CALVERT STREET
10/20/72 9:00AM
H<A
C
11X3
11X3
#
8'x24'. X 64"
Main Entrance
Control Center
Network
Booth
20' x30'
Eidapher
platform
8'x8'X 128"
Radio
Network
Interview
Pool
Booth
camera
and
platform
8'x8'x32"
Recording
20', 20'x20' 20'
area
Regency Ballroom
Network
Booth
The Shoreham Hotel
20' X 20'
32 48
high high
Two tier
Camera platform
for reels
16/23/X + 31"
8'x 32'
spodium
EXIT
M
R
8'x8'x32" tongue
EXIT
Eldapher Screen located
ALUA
8'x 16' x32
over speaking platform
s peaking
R
platform
11X3
11X3
d
B
Committee
for the Re-election
of the President
1701 FENNSYLVANIA AVENUE, N.W., WASHINGTON, D.C. 20006 (202) 333-0920
October 23, 1972
MEMORANDUM FOR:
CLARK MacGREGOR
FROM:
STAN ANDERSON
SUBJECT:
Retrieval of Election Results
This memo outlines our proposed plans for the retrieval of election re-
sults on election night.
INTRODUCTION
The retrieval of election results is an important aspect of our election
day and evening activities. A great deal'of study and thought has been
given to exactly how this retrieval system should work. Members of my
Working Committee including Chapin, Moore, Scali, Goode, Failor and Teeter
have decided that we cannot and should not attempt to compete with the TV
Networks on either the early collection of results or the projection of
winners in most races and particularly the Presidential race. The networks
have invested millions of dollars into their election night systems and
there is no way we can put together a better system than the ones they have
developed.
What we can do and plan to do however, is to develop a relatively simple
system to collect certain specified types of results which will help us
analyze the results compiled by the networks. We also plan to develop a
system to sound out local political experts on their analysis of local re-
sults and then correlate the results into a uniform report for use by you
and by the White House.
SPECIFIC ELECTION NIGHT COMPONENTS
Following is a detailed explanation of the various components which will be
available on election night.
Component L. Bob Teeter will prepare an analysis by close of business Monday,
November 6th. of all last minute polling results which are available to him
>bcc: Bruce Kehrli
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at that time. Many surveys are taken over the last weekend before the
election and Bob will prepare this analysis to aid in interpreting
election results as they are received.
Component II. Both the White House and Election Data Control at the
Shoreham will constantly monitor the TV networks and the wire services.
The networks will begin their election coverage at 6:30 p.m. and continue
throughout the evening. The wire services, beginning at 7:00 will have
special election wires which will print out results by state for the
Presidential, Senate and House races.
We will monitor these election night services at the Shoreham and flash
up on the Eidaphor Screen in the main Ballroom interesting results from
both the networks and the wires as the evening progresses.
Component III. We will also establish a system to collect and collate
the opinions of selected local political leaders. In actuality there
will be three separate collection systems; one involving White House
sources, one involving regular GOP sources and one involving Re-election
Committee sources.
White House - Both llerb Klein and Bob Finch have in the past
made calls to political leaders across the country to receive
their analysis of local results. These analyses were then
passed on to Mr. Nixon. Finch's calls were directed mostly
to political leaders and Klein's to newspaper publishers who
had reporters out in the field collecting results. I am in-
formed that this system was effective and should be continued.
Both Klein and Finch will be located in the White House and
their inputs will be coordinated by Bruce Kehrli.
GOP - We will ask Tom Evans to develop a list of Republican
Chairmen and other Republican leaders across the country.
Evans and his staff will constantly monitor these sources
throughout the evening. These calls will be made from the
Shoreham and the results channelled through Ed DeBolt, our
Election Data Control Chairman, to you and to Kehrli at the
White House for further distribution.
Re-election Committee. Jerry Jones will coordinate a series
of phone calls to Nixon Committee officials across the country.
These calls will also be made from the Shorcham and the results
will also be channelled to you and to the White House.
Each group will know the local sources being called by the other groups so
there will be no overlap. Both DeBolt and Kehrli will use standard forms
to insure that information coming to you and to the White House will be
uniform in nature to aid in quick analysis.
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Component IV. We also plan to have Election Data Control collect results
on the Presidential race in approximately 40-45 key counties. We feel this
separate system is necessary because the networks do not always carry county
results from key counties such as Nausau, Westchester, Philadelphia, Cuyahoga,
Cook, Orange, Los Angeles and San Diego Counties. We will place a contact in
the County Clerk's office in each of these counties who will phone in the re-
sults as soon as they are available. These calls will come into Election
Data Control at the Shorcham then the results will be funnelled to you and to
the White House. We will install a computer terminal at the Shoreham and at
the White House SO that information can be quickly transferred. We have ob-
tained these computer terminals at no cost and they will transfer information
from one point to another at a rate of 25 characters per second.
We also plan to have Bob Teeter and Art Finkelstein identify 30-50 demographi-
cally important precincts. We will place a contact in each one of these pre-
cincts who will phone in the results to the Shoreham as soon.as they are avail-
able. These precincts will be located in states where the polls close early,
Ohio, Illinois, and will be selected to give us an early indication on the
voting behavior of key groups such as youth, working and college, Jewish, Ethnic,
and the elderly. These results will also be phoned into the Shoreham and trans-
ferred to you and to the White House.
Prior to election day we will prepare a standard form for each of these pre-
determined counties and precincts. The form will contain important voting
data including results from 1960, 1964 and 1968.
We are also coordinating closely with both the Senatorial and Congressional
Committees and the Republican Governor's Association. Each of these groups
will have representatives at the Shoreham and will provide us with information
as they receive it.
Because of our particular interest in Senate races this year, we will also
place a contact in the Campaign Headquarters of each of the "target Senate
races. These contacts will continually keep Election Data Control apprised
of developments in these key races:
Component V. We also plan to develop voter turnout information in certain
key precincts. For the most part these precincts will be the same as those
Teeter will select to track Presidential voting results. We will develop, to
the extent possible, 1968 registration figures and voter turnout results at
specified hours in 1968. We will also develop 1972 registration figures for
these precincts. A voter turnout report will be made at 1:00 p.m. and again
at 5:00 p.m. EST.
SPECIAL REQUESTS
We also anticipate that from time to time either you or the White House will
have special requests for particular types of information. We propose to
handle these requests in two ways:
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1) By having Election Data Control manned by a number of
highly trained people who will have available detailed
voting information on key counties and precincts around
the country. These staff people will receive intensive
evening and weekend training between now and election day.
2) Insure that all the Nixon Chairmen in the 300 key coun-
ties will be available on a standby basis to answer any
questions that may arise concerning developments in their
county.
I am confident that we can properly handle all reasonable requests in
this manner.